3235: Gifts, Donations, and Grants

3235: Gifts, Donations, and Grants holly Mon, 07/01/2019 - 14:45

Gifts and Donations. The District welcomes gifts and donations from individuals and organizations that will enhance the District’s educational programs or extracurricular activities, that are consistent with the terms of the District’s policies and rules and are permitted under any applicable state and federal laws. The District reserves the right to refuse, cancel or terminate any gift or donation that is deemed to be not appropriate for or contributing to the District’s educational mission and goals, that would adversely effect the District, or for any reason set forth in the District’s policies and rules. Once accepted, all gifts and donations become the property of the District. The acceptance or rejection of any gift or donation shall not be considered an endorsement of any kind by the District.  

The Superintendent (or designee) or building principals may accept on behalf of and for the school district any gift or donation of money or property (except for real property which must be approved by the Superintendent) which enhances the District’s educational programs or extracurricular activities. Provided however, that building principals shall not solicit or accept any gifts and donations nor approve any fundraising activities for “special projects” as defined by District Rule 3614.1 without the prior approval of the Superintendent (or designee).


Grants. The District also welcomes the opportunity to solicit and apply for any grants that would contribute to the District’s educational mission and goals. Administrators at the District or building level may apply for grant funding for projects or programs that are consistent with objectives of the District’s strategic plan or the building’s site plan. Any application that would (1) impact the data network or storage of data, (2) impact the HVAC or electrical systems, (3) increase the time of custodial or grounds personnel, (4) require the renovation or alteration of any of the District’s facilities, grounds, or equipment, or (5) impact any other aspect of the District’s programs and/or services shall require the approval of the appropriate administrator(s) for the division(s) impacted. Additionally, if the proposed application would require any commitments (financial, personnel, or otherwise) from the District, or require the District to engage in a “special project” as that term is defined in District Rule 3614.1, the application shall require approval from the Superintendent (or designee).

Date of Adoption
April 7, 1975
Date of Revision
May 21, 2007
October 7, 2013

3235.1: Gifts, Donations, and Grants

3235.1: Gifts, Donations, and Grants holly Mon, 07/01/2019 - 14:48

I. Gifts and Donations 


A. Gifts and donations that satisfy the criteria below may be accepted by building principals although the Superintendent (or designee) has the ultimate authority with respect to any gift or donation. To be acceptable by a building principal, a gift or donation must satisfy all of the following criteria:

1. Shall have a purpose consistent with those of the District;

2. Shall not bring undesirable or hidden costs to the District;

3. Shall not place restrictions on the school program;

4. Shall not deter the best instructional practice of students;

5. Shall not imply endorsement of any business or product; 

6. Shall not be in conflict with any provision of the District rules or public law; 

7. Shall not be intended for or to be used for a “special project” as defined in District Rule 3614.1 unless the special project has been previously approved by the Superintendent (or designee) as provided herein.

B. Building principals are prohibited from conducting or approving any fundraising activities to solicit gifts or donations for a “special project” unless the special project has been approved by the Superintendent (or designee). 

C. Once accepted, any gift or donation shall become the property of the District. The Superintendent (or designee) shall have the right to cancel or terminate any gift or donation after acceptance if the Superintendent (or designee) determines that in his or her discretion, the gift or donation no longer serves the best interest of the District. 

D. The acceptance of any gift or donation shall not be construed as an endorsement of any particular individual, business enterprise or commercial product by the District. The District may, but is not required to publicly recognize donors as part of an acceptance of any gift or donation.

II. Grants. 

A. Approval for grant proposal/application submission must be obtained through the Grants Office at least eight weeks prior to the grant proposal/application deadline. If notification of a new grant opportunity is announced by the funding source allowing less than eight weeks, the administrator and/or teacher responsible for the proposed project or program may request a possible exception from the Grants Coordinator.

B. To obtain approval, the administrator and/or teacher responsible for the proposed project or program must first submit an Executive Summary to the Grants office on the Major Grant Submission Approval form. The Grants Coordinator will work with the administrator and/or teacher in charge of the proposed project as necessary on obtaining the appropriate signature(s).

C. If a grant proposal/application submission would provide funding for any “special project” as that term is defined in District Rule 3614.1, the special project must be pre-approved by the Superintendent (or designee) prior to submitting it to the Grants Office for review and approval.

D. After submission approval has been obtained, the administrator and/or teacher of the proposed project must establish a committee to develop a project or program plan consistent with all applicable District standards and develop a draft narrative and budget, which must be reviewed and approved by the Superintendent (or designee) if the submission involves a “special project.”

E. Grant funding shall be used by the school and/or the District only as specified in the proposal, funding award notification, and/or applicable state and federal law unless prior approval has been obtained in writing from the funding source.

F. The Superintendent (or designee) shall have the right to cancel or terminate any grant if the Superintendent (or designee) determines that in his or her discretion that the grant no longer serves the best interest of the District. 

Date of Adoption
April 7, 1975
Date of Revision
May 21, 2007
October 7, 2013