6700.8: Extracurricular School-Sponsored Clubs and Activities, & Interscholastic Athletics & Activities - Travel & Trips - Overnight Travel and Trips Guidelines - High Schools

I. All school rules apply in addition to the District’s Standards for Student Conduct.

II. Every effort should be made to use teacher or parent chaperones. Volunteer chaperones must be screened according to the volunteer approval process pursuant to District Rule 6910.1. For volunteers, there should be at least a one-month lead time to allow for background checks.

III. At least one (1) certificated employee of the District is to accompany any student group during an overnight event of that student group.

IV. Certificated employees are on duty during the entire time of the travel and trip.

V. The head coach or sponsor will provide the travel and trip plan to the principal or designee within the deadline established by the principal or designee.

VI. Students will be under supervision of adults.

VII. The sleeping quarters shall be gender specific.

VIII. Volunteer chaperones will report any behavior problems immediately to the certificated staff member(s).

IX. Certificated staff members will discuss the specific chaperone responsibilities with the volunteer chaperones and provide written guidelines.

X. Consideration of student gender should be made when selecting chaperones.

XI. Emergency contact information will be accessible while on the trip.

XII. Emergency contact information will be provided to parents.

XIII. In the event of illness or injury, a parent will be contacted immediately so a plan about the child’s welfare can be determined. A designated principal will be on call 24 hours a day during the full length of the trip and will be made aware of any medical or discipline situation. 

XIV. In the event of serious illness or injury 911 will be called and the parent notified of the situation and hospital location. To the extent that adequate staff is available, a staff member may accompany a student to the hospital. A principal will be made aware of the situation.

Date of Adoption
January 16, 2006
Date of Revision
May 5, 2008
September 8, 2015
October 16, 2017