Policies

Policies

The Board of Education adopts clearly defined written policies and rules to guide the operations of the school district. These policies are reviewed and acted upon at the Board of Education meetings that are held on the first and third Monday of each month. Through policies and rules, the Board of Education establishes and communicates its focus on student learning and defines the limitations and directions governing all aspects of the District's operations.

Members of the community are welcome and encouraged to attend all Board of Education meetings.The policies and rules of the Millard Public Schools are set forth herein and are for educational and informational purposes only. 

The official text of the Policies and Rules of the Millard Public School District is on file at the School District Office, located at 5606 South 147th Street, Omaha, Nebraska.The Millard School District makes reasonable efforts to maintain accurate information on this website; however, omissions or errors may occur from time to time. Any discrepancy between the information set forth on this website and the official text of the Policies and Rules shall be resolved in favor of the official text. The official text of the Policies and Rules may be reviewed at the District office during normal business hours and copies of the Policies and Rules or portions thereof, are available upon request from the District Office for a reasonable photocopying charge.

unanimous Wed, 02/13/2019 - 15:18

1000: Community Relations

1000: Community Relations unanimous Thu, 02/28/2019 - 14:13

1100: Communication with the Public

1100: Communication with the Public unanimous Thu, 02/28/2019 - 14:15

The District shall communicate effectively, both internally and externally, in order to implement the Strategic Plan, operate the schools, and maintain high levels of community support. The public relations program of the Millard Public Schools shall involve the Board of Education and all school personnel.

Through a comprehensive two-way communications process, the district and schools shall understand the needs of the community and the public shall be fully and promptly informed of plans, activities, and needs of the school system.

Date of Adoption
February 17, 1975
Date of Revision
October 15, 2001
Date of Last Review
January 19, 2015

1100.1: Community Relations

1100.1: Community Relations unanimous Thu, 02/28/2019 - 14:16

The District will inform the staff and the public on matters of district­wide significance, through District sponsored mediums of communications as well as through the news media. The Superintendent or designee will serve as a resource in the development and implementation of the public relations program of each school in the District. District publications (including newsletters, newspapers, pamphlets, brochures and other similar print materials and electronic mediums) shall contain the District logo on the front page or back cover. Promotional materials such as bumper stickers and banners shall contain the District logo. The names of members of the Millard Board of Education shall be listed in the District calendar, annual report, and newsletters

1100.2: Building Level Program

1100.2: Building Level Program unanimous Thu, 02/28/2019 - 14:17

To increase the knowledge of the community about its schools and the schools about its community, each school shall plan and execute a comprehensive, two­-way communications program as part of the site planning process. While the responsibility for the program lies with the principal, each member of the staff and community members on the school improvement team should be involved in developing and carrying out the activities of the public relations program. The program shall be evaluated annually.

School publications (including yearbooks, newsletters, newspapers, bulletins, handbooks, pamphlets, homework folders, agendas, brochures, directories and other similar print materials and electronic mediums) shall contain the District logo on the front page or back cover.

Promotional materials such as bumper stickers and banners also shall contain the District logo.

The names of members of the Millard Board of Education shall be listed in school handbooks, yearbooks and directories.

1100.3: Communication with Internal Publics

1100.3: Communication with Internal Publics unanimous Thu, 02/28/2019 - 14:18

The Superintendent or designee is responsible for a comprehensive, two­way communications program involving all employees.

District­ sponsored mediums of communications will be used to increase employees’ understanding of, and support for, district policies and programs, and to promote a free exchange of ideas.

Employees shall recognize their roles in the District’s public relations program as sources of information to external publics.

Employees who create district or school sponsored publications (including handbooks, yearbooks, newsletters, newspapers, bulletins, pamphlets, homework folders, agendas, brochures, directories and other similar print materials and electronic mediums) shall ensure that the District logo appears on the front page or back cover.

Promotional materials such as bumper stickers and banners shall contain the District logo.

The names of members of the Millard Board of Education shall be listed in publications as specified in rules 1100.1 and 1100.2.

1100.4: Notice of Non-Discrimination

1100.4: Notice of Non-Discrimination unanimous Thu, 02/28/2019 - 14:19

Annual public notification of the Notice of Non-Discrimination shall be made through placement in student handbooks, board policies, newsletters, bulletins, job applications, course offering handbooks, postings, websites, and in other communications required for Title IX, Title VI, and Section 504. 

The Notice of Non-Discrimination shall read as follows: 

The Millard School District does not discriminate on the basis of race, color, religion, national origin, gender, marital status, disability, age, or on any other basis prohibited by federal, state, or local laws in admission or access to or access to or treatment of employment, in its programs and activities. The following person has been designated to handle inquiries regarding the discrimination and harassment policies: Associate Superintendent of Human Resources, 5606 South 147 Street, Omaha, NE 68137 (402) 715-8200. The Associate Superintendent of Human Resources may delegate this responsibility as needed. Complaints by school personnel or job applicants regarding unlawful discrimination or unlawful harassment (including sexual harassment) shall follow the procedures of District Rule 4001.2. Complaints by students or parents regarding unlawful discrimination or unlawful harassment (including sexual harassment) shall follow the procedures of District Rule 5010.2. 

1105: News Media

1105: News Media unanimous Thu, 02/28/2019 - 14:20

The Superintendent or designee will maintain a professional working relationship with the news media for the purpose of disseminating accurate information about policies, programs, procedures, achievements, decisions and critical issues of the school district. Information, which may be disclosed to the news media, will be provided only after considering the best interests of the District’s students and staff together with the applicable state and federal laws.

Date of Adoption
February 17, 1975
Date of Revision
February 4, 2002
Reaffirmed
May 21, 2012

1105.1: Schools, Departments, School-related groups

1105.1: Schools, Departments, School-related groups rdkleeman Wed, 05/15/2019 - 12:37

All information shall be released through the Office of the Superintendent except for information dealing with extracurricular clubs, activities and athletics and school-related groups.

Building staff and District personnel shall not disclose or provide any information regarding the District, its staff, students, programs, policies, events or activities to the news media without the prior approval of the building principal. The building principal, prior to approving any request for the disclosure of information or response to any inquiry about the District, its staff, students, programs, events or activities, shall advise the Superintendent or designee of such request for the disclosure of information or inquiry. Upon approval by the Superintendent or designee, the disclosure of all such information shall be coordinated and released by the Superintendent or designee.

All reasonable efforts shall be taken to prevent unnecessary intrusions on the students and staff and to minimize any disruption to the orderly operation of the school building and education process. The building principal shall supervise all visits from the news media made in the school building during normal school day hours.

School-Related Groups - As a matter of clarity, it is understood that school-related groups such as professional teacher organizations and parent-teacher organizations shall arrange for their own information releases.

Date of Adoption
February 17, 1975
Date of Revision
February 4, 2002
Reaffirmed
May 21, 2012

1105.2: Coverage of Board Meetings

1105.2: Coverage of Board Meetings holly Wed, 06/26/2019 - 12:12

Representatives of the news media are invited to attend meetings of the Board.

  1. The agenda and explanatory packet materials for each regular Board meeting will be posted on the district web site.

  2. News media representatives and other members of the public are allowed to videotape, televise, photograph or broadcast all or any part of regular board meetings. However, such activities must be conducted in a manner that does not disrupt the meetings. Cameras, microphones, and other equipment must not hinder the board in transacting its business.

  3. Questions from reporters to Board members will not be allowed while the meeting is in progress, except during the time designated for Public Comments. Board members or their representatives will be available after the meeting to answer questions and clarify actions taken.

Date of Adoption
September 4, 1984
Date of Revision
February 4, 2002
May 21, 2012

1115: Advertising

1115: Advertising holly Wed, 06/26/2019 - 13:27

The facilities, staff and students shall not be involved in advertising or promoting the interests of any political or commercial interest or interests during school hours or during school functions except as approved by the Board of Education or the Office of the Superintendent as hereinafter provided in Rule 1115.1.


The District may permit advertising in recognition of contributions supporting the District and/or student activities.  Such advertising or recognition shall be limited to areas and locations approved in accordance with the District Policies, Rules, state statutes and applicable regulations, and applicable city ordinances.

Date of Adoption
June 6, 1977
Date of Revision
January 7, 2002
Reaffirmed
May 3, 2010

1115.1: Advertising

1115.1: Advertising holly Wed, 06/26/2019 - 13:11

The District may use educational materials bearing identification of the persons, firms, corporations or other business associations responsible for producing the educational materials provided such materials are used solely because of a bona fide educational value.

Commercial advertising and advertisements for the purpose of this Rule is defined to be commercial promotion, acknowledgments, recognition of persons, firms, corporations or other business associations or other commercial organizations for promotion of products or services.

All commercial advertisements must comply with the District’s policies and rules.

The acknowledgments, recognition or advertising shall not interfere with nor disrupt the operation of the schools, use of school facilities, school activities or the educational process.

I. Standards

  1. The District does not by this rule create or establish an open or public forum and reserves the sole and absolute right to determine the acceptable content of any and all such commercial advertising or advertisements within the District.

  2. The content of any commercial advertising must meet with prior approval from the Superintendent or designee. Any commercial advertising that is associated with, connected to, or requires a “special project” as that term is defined in District Rule 3614.1 must be pre-approved by the Superintendent (or designee).

  3. The commercial advertisements shall not contain statements or commercial messages which the District determines, in its sole discretion, is contrary to educational values, is vulgar, obscene, defamatory, discriminatory, religious, political or ideological or which relates to a controversial topic or viewpoint.

  4. Commercial advertising or advertisements shall not relate to a product or service, which the District determines, in its sole discretion, to be inappropriate or illegal for minors, or violates any provisions of this rule.

  5. No commercial message may relate to a product or service that the District determines, in its sole discretion, to be educationally controversial or promotes the indoctrination of ideological, political, religious, or social beliefs.

II. Venues or Locations

  1. Commercial advertisements, with the exception of district-owned athletic facilities are not permitted on the interior or exterior of the District’s property including buildings or facilities.  District-owned athletic facilities where advertising is permitted include the Buell Stadium, football fields, baseball fields, soccer fields, softball fields, tennis courts, gymnasiums and swimming pools.

  2. Commercial advertising may be permitted in district-wide publications or district-sponsored projects.

  3. Commercial advertising may be permitted in school related publications, newspapers, yearbooks, newsletters, activity programs and school event programs.

 

III. Procedures

  1. Schools shall advise their PAYBAC partners of all advertising opportunities and may grant a priority to the PAYBAC partners for such opportunities.  Additional commercial advertising opportunities may be offered to PAYBAC partners as part of the PAYBAC Partner Program with the approval of the Superintendent’s designee.
  2. The following shall apply to contracts for commercial advertising and the contracts shall be on district-approved contract forms and such contracts shall identify the District as the contracting party and shall not identify the particular school or building as the contracting party.
  3. Building principals without approval of the Superintendent (or designee) may enter into contracts on behalf of the District for commercial advertising for the building or facility under the principal’s authority and responsibility if the contract does not require a payment exceeding $1,000.00, unless the advertisement or contract is associated with, connected to, or requires a “special project” as that term is defined in District Rule 3614.1. All contracts and advertisements that are associated with, connected to, or require a “special project” must signed by the Superintendent (or designee).
  4. Subject to the prior approval of the Superintendent (or designee), building principals may enter into contracts on behalf of the District for commercial advertising for the building or facility under the principal’s authority and responsibility if the contract requires payment exceeding $1,000.00 unless the advertisement or contract is associated with, connected to, or requires a “special project” as that term is defined in District Rule 3614.1. All contracts and advertisements that are associated with, connected to, or require a “special project” must signed by the Superintendent (or designee).
  5. Any contract providing for any payment exceeding $10,000.00 shall be subject to the approval of the Board of Education.
  6. Any contract which may only be economically feasible if for an extended term such as contracts for gymnasium floors or other similar facilities shall be subject to the approval of the Board of Education.
  7. When a payment or donation is made in kind, a fair and reasonable value of the donation or payment in kind shall be considered the amount of the payment received.
  8. All revenue received from commercial advertising or institutional support for which recognition is granted shall be reported to the Superintendent (or designee) and deposited into the District activities accounts and distributed as directed by the Superintendent (or designee).
Date of Adoption
February 17, 1975
Date of Revision
January 7, 2002
May 3, 2010
September 16, 2013

1120: Board of Education Meetings

1120: Board of Education Meetings holly Wed, 06/26/2019 - 13:32

Meetings of the Board are conducted for the purpose of carrying on the business of the schools and, therefore, are not public meetings, but meetings held in public.

Advanced publicized notice of the time, place, and business matters to be acted upon at all school board meetings shall be published in the official newspaper as designated annually by the Board of Education.

The Board will provide an avenue for citizens to express their interest in and concerns for the schools.  Citizens who wish to make requests, presentations or proposals to the Board are requested to direct these to the Superintendent of Schools who will deal with them according to rules adopted by the Board.

Board minutes shall be open to public inspection during normal business hours.

Date of Adoption
February 17, 1975
Date of Revision
February 18, 2002
Reaffirmed
May 21, 2012

1125: Communication with the Board of Education

1125: Communication with the Board of Education holly Wed, 06/26/2019 - 13:38

Members of the Board, individually or collectively, recognize and welcome their responsibilities for listening to and seeking comments and suggestions from members of the community.

Board members individually will refer complaints, suggestions, and constructive criticism about policy and operational matters directly to the Superintendent for appropriate consideration and action. When a complaint concerning school personnel is made to a Board member individually, the Board member will explain the normal channel for complaints as written in Rule 1310.1 or refer the complaint to the Superintendent.

No Board member may speak for, or in the name of, the total Board unless so directed.

Date of Adoption
February 17, 1975
Date of Revision
December 16, 2002
March 17, 2003
Reaffirmed
May 21, 2012

1215: Citizens' Advisory Committees: For the Staff

1215: Citizens' Advisory Committees: For the Staff holly Wed, 06/26/2019 - 13:42

School and District-level advisory committees shall be formed as need to offer suggestions and advice to the staff in order to assist them in the decision-making process. The final responsibility for all decisions, however, rests with the Board of Education and Superintendent.

Date of Adoption
February 17, 1975
Date of Revision
January 27, 2003
Reaffirmed
May 21, 2012

1215.1: Citizens' Advisory Committees: For the Staff

1215.1: Citizens' Advisory Committees: For the Staff holly Wed, 06/26/2019 - 13:48

Staff members wishing to establish an advisory committee for a school shall prepare a proposal for such a committee for consideration by the Principal.  Staff members wishing to establish an advisory committee for the District shall prepare a proposal for such a committee for consideration by the Superintendent or designee.

Each advisory committee shall be instructed as to:

  1. The length of time each member is being asked to serve;

  2. The service the staff wishes it to render;

  3. The resources that the committee will have available to complete their task;

  4. The approximate date for the finalization of the committee work unless the committee is a standing committee; and

  5. Board policies which might influence the assignment, function and product of the committee.
Date of Adoption
February 17, 1975
Date of Revision
January 27, 2003
Reaffirmed
May 21, 2012

1235: Conduct on District Property

1235: Conduct on District Property holly Wed, 06/26/2019 - 13:52

The District will promote in all District schools, facilities, and activities, an environment which is safe, free of disruption, and predicated by mutual respect, civility, and orderly conduct among District employees, students, parents, and visitors.

The District welcomes and encourages parental participation in their child’s education and school activities. However, parents and other visitors to District schools, facilities, and activities are expected to follow District policies and rules, and interact in a manner that is respectful and not disruptive of instruction, District activities, or other functions. Behavior that is threatening, intimidating, disruptive or resulting in an unsafe educational environment for students, District employees, parents, or other visitors will not be tolerated.

Date of Adoption
July 1, 2002
Date of Revision
September 17, 2012
April 21, 2014

1235.1: Conduct on District Property

1235.1: Conduct on District Property holly Wed, 06/26/2019 - 13:54

I. Conduct of District Employees, Parents, and Visitors. The District will promote in all District schools, facilities, and activities, an environment which is safe, free of disruption, and predicated by mutual respect, civility, and orderly conduct among District employees, students, parents, and visitors. District employees will demonstrate professionalism when communicating with the public or other District employees. District employees, parents, and other visitors will avoid disruptive, volatile, hostile, threatening, or aggressive communications or actions.

A. Expected Level of Behavior.

1. District employees will treat parents, members of the public, and other District employees with courtesy and respect.

2. Parents and other visitors to District schools, facilities, and activities will treat students, District employees, other parents, and other visitors with courtesy and respect.

B. Unacceptable/Disruptive Behavior.

1. Disruptive behavior includes, but is not limited to, behavior which interferes with or threatens to interfere with the operation of a classroom, a District employee's duties, the functions of a school facility, District activities, or substantially interferes with the educational process.

2. Using loud and/or offensive language, swearing, cursing, using profane language, or the display of anger.

3. Threatening to do bodily or physical harm to students, District employees or other visitors on District property whether or not the behavior constitutes or may constitute a criminal violation.

4. Damaging or destroying District property.

5. Any other behavior that disrupts the orderly operation of a school, a school classroom, any District facility or activity, or a District employee’s duties.

6. Refusing to follow District safety instructions or District policies or rules.

7. Defaming District employees.

8. Abusive, threatening, obscene, harassing or repetitive telephone calls, E-mails or voice mail messages.

9. Sexual harassment of District personnel, students, patrons, or vendors is strictly prohibited. Sexual harassment shall include, but is not limited to, unwelcome sexual advances, requests for sexual favors and other verbal, nonverbal or physical conduct of a sexual nature.

C. Recourse. Any employee, parent or other visitor who believes he/she was subject to unacceptable/disruptive behavior from a District employee, parent, or other visitor should bring such behavior to the attention of the immediate supervisor, building principal, or the Assistant Superintendent for Human Resources.

II. Authority of School Personnel

A. Authority to Direct Persons to Leave District Property and to Limit Communications or Monitor Communications with District Employees.

1. Any individual who exhibits the following behaviors may be directed to leave District property by a principal, principal’s designee or any District level administrator:

a. Disrupts or threatens to disrupt school or District activities or operations;

b. Threatens to or attempts to do or does physical harm to students, District employees, or other visitors;

c. Threatens the health or safety of students, District employees, or other visitors;

d. Intentionally causes damage to a school, District property, or property of other visitors;

e. Uses loud or offensive language;

f. Defames District employees;

g. Who without authorization comes onto District property.

2. If the person refuses to leave the premises as directed, the administrator or other authorized personnel shall call 911 for law enforcement assistance.

3. If a visitor uses obscenities or speaks in a demanding, loud, insulting, and/or a demeaning manner, the District employee to whom the remarks are directed will follow these procedures:

a. Shall calmly and politely warn the speaker to communicate civilly.

b. If such conduct continues, the District employee to whom the remarks are directed may, after giving appropriate notice to the speaker, terminate the meeting, conference, or telephone conversation.

c. If the meeting or conference is on District property, any District employee may request that an administrator or other authorized personnel direct the speaker to promptly leave the premises.

d. If the person refuses to leave the premises as directed, the principal or designee or a District level administrator may call 911 for law enforcement assistance.

e. If the District employee is threatened with personal harm, the District employee may call 911 for law enforcement assistance.

B. Authority to Report or Terminate Phone or E-mail Communication.

1. If any District employee receives an E-mail or voice mail message that is abusive, threatening, obscene, harassing or repetitive, the District employee is not obligated to continue the telephone call or respond to the E-mail or return the telephone call.

2. The District employee should save the message and contact their supervisor. If the message threatens personal harm, the District employee may contact law enforcement.

Date of Adoption
July 1, 2002
Date of Revision
March 20, 2006
September 17, 2012
April 21, 2014

1240: Service Animals

1240: Service Animals holly Wed, 06/26/2019 - 14:06

The District will comply with applicable federal and state statutes, regulations, and rules regarding the use of service animals by disabled parents and visitors. All parents and visitors with a disability who are accompanied by a service animal will be subject to the requirements of applicable federal and state statutes, regulations and rules, and District Rule 1240.1.

Date of Adoption
February 6, 2012

1240.1: Service Animals

1240.1: Service Animals holly Wed, 06/26/2019 - 14:09

I. Definition of a Service Animal.

A.     A service animal must be a dog or, in specific circumstances, a miniature horse, that is individually trained to do work or perform tasks for the benefit of a parent or visitor with a disability and is required for a parent or visitor with a disability. No other species of animal, whether wild or domestic, will be permitted in District facilities as a service animal.

B.     Service animals do not include pets, farm animals, wild or exotic animals, or any animals whose function is to provide crime deterrent effects, emotional support, comfort, companionship, therapeutic benefits, or to promote emotional well-being.


II. Work or Tasks of a Service Animal.


A.     The work or tasks performed by the service animal must be directly related to the parent’s or visitor’s disability and required for the parent or visitor with a disability.

B.     Examples of work or tasks that a service animal may perform to meet this definition include:

1. Navigation: assisting individuals who are blind or have low vision with navigation and other tasks,

2. Alerting: alerting individuals who are deaf or hard of hearing to the presence of people or sounds,

3. Protection: providing non-violent protection or rescue work;

4. Pulling: pulling a wheelchair,

5. Seizure: assisting an individual during a seizure,

6. Allergens: alerting individuals to the presence of allergens,

7. Retrieving: retrieving items such as medicine or the telephone,

8. Physical support: providing physical support and assistance with balance and stability to individuals with mobility disabilities, and

9. Interrupting behaviors: helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors.

C. Work or tasks that are excluded from meeting the definition are:

1. Guard dogs: the crime deterrent effects of an animal’s presence, and

2. Companion dogs: the provision of emotional support, well-being, comfort, or companionship.

III. Presence of Service Animals.

A.     A parent or visitor with a disability shall be permitted to be accompanied by his/her service animal in all areas where parents or visitors, members of the public, participants in services, program or activities, or invitees, as relevant, are allowed to go.

B.     A bona fide trainer of a service animal may also be accompanied by such animal in training.

C.     A parent or visitor with a service animal may not be required to pay an extra fee for the service animal to attend events for which a fee is charged.


IV. Removal of a Service Animal.

A.     A District administrator may direct a parent or visitor with a disability to remove a service animal from a District facility, a school building, a classroom, or from a school function, if any one of the following circumstances occur:

1. The service animal is out of control and the service animal’s handler does not take effective action to control it,

2. The service animal is not housebroken,

3. The service animal’s presence would fundamentally alter the nature of the service, program, or activity, or

4. The presence of the service animal poses a direct threat to the health or safety of others.


B. To determine whether a direct threat exists, an individualized assessment is to be made to ascertain:

1. The nature, duration, and severity of the risk,

2. The probability that the potential injury will actually occur, and

3. Whether reasonable modifications of policies, practices, or procedures or the provision of auxiliary aids or services will mitigate the risk.


V. Control of the Service Animal.

1. The service animal must be under the control of its handler. In most cases the service animal must have a harness, leash, or other tether.

2. The service animal does not need to be on a harness, leash, or other tether, however, if the handler is unable because of a disability to use a harness, leash, or other tether. A harness, lease, or other tether is also not required if it would interfere with the service animal’s safe, effective performance of work or tasks.

3. If either of the harness, leash, or other tether exceptions applies, the service animal must be under the handler’s control via voice control, signals, or other effective means.


VI. Responsibility for Care and Supervision.

1. The District is not responsible for the care and supervision of any service animal, and a parent or visitor with a service animal shall be solely responsible therefor.

2. A parent or visitor with a service animal shall maintain the service animal so that it will always be clean, well groomed, and not have an offensive odor.

3. A parent or visitor with the service animal shall be liable for any damage done to the premises or facilities or to any person by the service animal.


VII. Miniature Horses.

A. Requests to permit a miniature horse to accompany a parent or visitor with a disability on District premises shall be considered in accordance with 28 C.F.R. § 35.136(i).


VIII. Inquiries.

A.     When addressing a service animal matter, District staff shall not ask about the nature or extent of the parent’s or visitor’s disability.

B.     District staff may not ask questions about the service animal’s qualifications as a service animal when it is readily apparent that the animal is trained to do work or perform tasks for a parent or visitor with a disability. Examples include where the service animal is observed guiding a parent or visitor who is blind or has low vision, pulling a parent’s or visitor’s wheelchair, or providing assistance with stability or balance to a parent or visitor with an observable mobility disability.

C.     When it is not readily apparent that the animal qualifies as a service animal, District staff may ask:

1. If the animal’s presence is required because of a disability, and
 
2. What work or task the animal has been individually trained to perform.

3. Staff may not require documentation, such as proof that the service animal has been certified, trained, or licensed as a service animal.

Date of Adoption
February 6, 2012
Date of Revision
May 21, 2018

1306: Political Activity

1306: Political Activity holly Wed, 06/26/2019 - 14:12

Materials relating to candidates for public office or holders of public office or issues, which are or may be presented on the ballot at any primary, general, or special election shall not be distributed on District property when school is in session. Informational materials relating to District bond issues, referendums, initiatives, and legislative issues may be discussed and distributed at meetings, subject to District policy, held on school property when school is not in session.

The District will provide facilities to the Douglas County and Sarpy County election offices for local, state, and national elections and on election days, materials may be distributed at District facilities in accordance with the election laws. All election laws will be observed.

Date of Adoption
April 28, 1980
Date of Revision
May 6, 2002
December 4, 2006
December 3, 2012

1306.1: Political Activity

1306.1: Political Activity holly Wed, 06/26/2019 - 14:14

Literature or other materials relating to candidates for public office or holders of public office or political or ballot issues will not be distributed to students, staff, parents, or any person by any individual or group on District property when school is in session.  All District communication systems including the District e-mail system may not be used to distribute political materials. District property includes but is not limited to buildings, stadiums and other athletic facilities, grounds, and parking lots. For purposes of this Rule and Policy, school shall be deemed to be in session beginning one hour before the start of classes through and until 30 minutes after the end of any school sponsored student activities taking place on school property.

Upon prior approval by the Superintendent or designee under District policy, informational material prepared by the District and pertaining to District responsibilities and programs may be distributed through all District communication systems including the District e-mail system, newsletters and other school publications.

School-related organizations that use school facilities shall not use school property when promoting partisan politics or individual candidates for public office or holders of public office.

Date of Adoption
April 28, 1980
Date of Revision
May 6, 2002
December 4, 2006
December 3, 2012

1310: Complaints: School Personnel / Instructional Materials

1310: Complaints: School Personnel / Instructional Materials holly Wed, 06/26/2019 - 14:17

The District welcomes constructive criticism when such criticism is motivated by a sincere desire to improve the quality of education in the District.

Channels of communication as defined in the rules adopted by the Board will be utilized in the handling of complaints.

Date of Adoption
February 17, 1975
Date of Revision
March 16, 1998
September 20, 2010
Reaffirmed
February 17, 2003
January 21, 2019

1310.1: Complaints: School Personnel

1310.1: Complaints: School Personnel holly Wed, 06/26/2019 - 14:20

The following procedures have been established to provide a system for receiving, considering and acting upon complaints regarding school personnel. 

I. INFORMAL RESOLUTION 

A. Reasonable efforts shall be made to address the concerns and issues raised in any complaint regarding school personnel at the earliest stage, and to reach an acceptable resolution through the informal process. 


B. In an effort to resolve all concerns and issues at the earliest stage and through informal methods and procedures, any complaint regarding a certificated staff member shall be first referred to the certificated staff member. Complaints regarding any classified staff shall be presented to the supervising certificated staff member, if any, or to the building principal to handle.  


C. When a certificated staff member, receives a complaint, he/she will immediately address the concerns and/or issues by initiating an informal conference with the complainant, thereby providing an opportunity for a discussion and informal resolution of the concerns or issues raised in the complaint. Nothing in this Rule shall be construed to limit the involvement of the administration in addressing and resolving any concerns or issues through the informal process. 

D. If the complainant’s concerns and/or issues are not resolved by the certificated staff member the complainant shall be referred to the building principal who will initiate an informal conference with the complainant within ten (10) working days, thereby providing an opportunity for a discussion and informal resolution of the complainant’s concerns and issues. 
 

E. If the complainant’s concerns and/or issues are not resolved by the building principal the complainant shall be referred to the building principal’s supervisor who will initiate an informal conference with the complainant within ten (10) working days, thereby providing an opportunity for a discussion and informal resolution of the complainant’s concerns and issues.


F. When a complaint concerning school personnel is made directly to the Board as a whole, the complaint shall be referred to the Superintendent. 
 

G. When a complaint concerning school personnel is made to an individual Board member, the Board member may explain the process for complaints regarding school personnel as provided herein, or refer the complaint to the Superintendent. 
 


II. FORMAL RESOLUTION 

A. In the event that the initial informal handling of the complaint or concern is unsuccessful in satisfactorily addressing and resolving the concerns and/or issues of the complainant, the building principal’s supervisor shall advise the complainant that the complainant may pursue the formal complaint procedures by submitting the complaint in writing to the building principal requesting that the matter be processed as a formal complaint. Failure by the complainant to submit the complaint in writing within five (5) working days after the building principal’s initial informal handling shall constitute an abandonment of the complaint. 
 

B. The formal written complaint must be signed, contain a complete statement of the facts constituting the complaint, state the relief sought, and the reason or reasons the informal handling of the complaint was not acceptable. 
 

C. When a building principal receives a written complaint, the building principal will immediately notify the building principal’s supervisor. The building principal will then draft a written response to the complaint and forward the response to the complainant within five (5) working days, and also forward the complaint and his/her written response to the Associate Superintendent of Human Resources. 


D. Upon receipt of a written complaint and the building principal’s response, the Associate Superintendent of Human Resources shall investigate the complaint. As part of the investigation, the Associate Superintendent of Human Resources may schedule a formal conference with all or any of the following: the certificated staff member, the classified staff and his/her supervisor, the building principal, the building principal’s supervisor, and the complainant, at which time the complainant’s concerns and/or issues shall be discussed. The Associate Superintendent of Human Resources may undertake any needed investigation relating to the complaint and will thereafter render a written final disposition of the complaint within ten (10) working days of receiving the formal written complaint and the principal’s written response. Such written report shall summarize the facts, the determinations made, and, to the extent permissible, any corrective actions to be implemented. 
 

E. If the complainant desires to have the disposition of the Associate Superintendent of Human Resources reviewed by the Superintendent, then the complainant must submit a written request for review within five (5) working days of receipt of the disposition by the Associate Superintendent of Human Resources. The written request for review shall be submitted to the Associate Superintendent of Human Resources who will forward to the Superintendent the written request for review, which contain a complete statement of the facts constituting the complaint, state the relief sought, and the reason the previous resolution was not acceptable, the building principal’s response, and the Associate Superintendent of Human Resource’s written disposition. 
 

F. Upon receipt of a request for review, the Superintendent will review the written request for review, the complaint, the building principal’s response, and the written disposition of the Associate Superintendent of Human Resources. The Superintendent may undertake any such investigation he/she deems appropriate. Thereafter, the Superintendent shall complete a written decision and provide the complainant a copy of such written decision within ten (10) working days of receiving the request for review of the decision of the Associate Superintendent of Human Resources. Such decision shall summarize the facts, the determinations made, and, to the extent necessary, any corrective actions to be implemented. The decision and disposition by the Superintendent shall be final and binding. 
 

G. Complaints regarding instructional materials shall follow the procedures of District Rule 1310.2. Complaints regarding inappropriate conduct by school personnel or regarding child abuse or neglect as a result of the conduct of school personnel shall follow the procedures of District Rule 4163.3. Complaints by school personnel or job applicants regarding non-discrimination and harassment shall follow the procedures of District Rule 4001.2. Any school personnel who has a grievance not otherwise covered by a grievance procedure included within a collective bargaining agreement or other specific grievance procedure shall use the procedure set forth in District Rule 4325.1. Complaints by students or parents regarding non-discrimination and harassment shall follow the procedures of District Rule 5010.2.

Date of Adoption
February 17, 1975
Date of Revision
March 3, 2003
January 16, 2006
February 20, 2006
September 20, 2010
January 21, 2019

1310.2: Complaints: Instructional Materials

1310.2: Complaints: Instructional Materials holly Wed, 06/26/2019 - 14:24

The following procedures have been established to provide a system for receiving, considering and acting upon complaints regarding instructional materials used by the District.  In carrying out these procedures in a professional and efficient manner, written records will be developed, maintained and documented at each level of the procedure.

  1. In the interest of establishing communications with, and providing information for, the party who has a question or concern about materials utilized by the school(s), a complaint form must be obtained from, and returned to, the building where the material is being utilized.

  1. Forms for requesting exclusion of a student from curriculum materials or courses or the exclusion of a given book, instructional unit/course or literary work from use in a building or within the District include:

  • Form A-1: Parent/Guardian Request for Student Exclusion from a Given Book, Instructional Unit or Literary Work
  • Form A-2: Parent/Guardian Request for Student Exclusion from a Course
  • Form B-1: Citizen Request for Consideration of Print and Non-Print Materials
  • Form B-2: Parent/Guardian Request for Reconsideration of a Current Course Offering
  1. Upon request for a complaint form, the building principal shall immediately address the concerns and/or questions by scheduling an initial conference between the individual with the concern and the teacher utilizing the resource, thereby providing an opportunity for an explanation of how the material is being utilized in the program.  If it is determined that the concerned party is seeking only his/her student’s exclusion from specific instructional materials and desires alternative resources (Form A-1), the student may be excused from using those items challenged, as provided in District Rule 6810.2 and shall be assigned to educational activities or resources which are as near as reasonably possible to the educational outcomes of the educational materials from which the student is excused.

  1. If, following the initial conference, the concerned party so chooses to pursue the formal complaint procedure, Form B-1 shall be provided to the complainant.  The questions on Form B-1 should be answered as completely as possible.  It must be signed and the complaint must be identified in such a way that a proper reply will be possible.  Form B-1 must then be returned to the principal from whom it was obtained.

  1. Upon receipt of the completed complaint form, the principal will immediately schedule a formal teacher/principal/complainant conference at which the concerns and/or questions of the complainant will be addressed.  Due to the importance of resolving the concern at the building level, this conference is essential.  Failure of the complainant to participate in a formal conference will result in the discontinuance of the complaint procedure.

  1. The building principal will notify the Associate Superintendent for Educational Services of any failure to resolve issues or concerns.  The Associate Superintendent for Educational Services will determine whether the complaint should be considered a building or a District issue and whether a building or a District review committee should be activated to re-evaluate the materials.  The use of challenged material by class, school, or District shall not be restricted until final disposition has been made by the appropriate review committee, but individuals may be excused from using challenged materials.

  1. If deemed appropriate, a building review committee will be established within ten (10) school days of the notification of the Associate Superintendent for Educational Services of the failure to resolve the issue except in those instances where the complaint is received late in the school year and adequate time and staff are not available for conducting a thorough study.  In those instances, the complainant will be notified and the complaint will receive immediate consideration dependent upon the availability of staff and data for committee deliberation.

  1. If the issues or concerns are of District-wide significance, a District review committee will be established within ten (10) school days of the notification of the Associate Superintendent for Educational Services of the failure to resolve the issue except in those instances where the complaint is received late in the school year and adequate time and staff are not available for conducting a thorough study.  In those instances, the complainant will be notified and the complaint will receive immediate consideration dependent upon the availability of staff and data for committee deliberation.

  1. In the deliberations of the challenged materials, the review committee shall consider the educational philosophy of the District, the professional opinions of other teachers of the same subject and of other competent authorities, reviews of the materials by reputable bodies, the teacher’s own stated objectives in using the materials, and the objections of the complainant.

  1. The findings of the building review committee and/or the District review committee shall be a matter of written record and transmitted to the Superintendent and the Associate Superintendent for Educational Services who will determine how interested parties shall be notified.  The decision, based on the findings, will be communicated to the complainant no later than thirty (30) school days from the initiation of the review committee procedure except in those instances where more extensive study is warranted.
Date of Adoption
February 17, 1975
Date of Revision
August 15, 1977
March 16, 1998
February 17, 2003
January 21, 2013
January 21, 2019

1315: Gifts to School Personnel

1315: Gifts to School Personnel holly Wed, 06/26/2019 - 14:27

School personnel shall not encourage students or parents to present them or other members with gifts.

Date of Adoption
February 17, 1975
Date of Revision
November 18, 2002
December 3, 2012

1315.1: Gifts to School Personnel

1315.1: Gifts to School Personnel holly Wed, 06/26/2019 - 14:30

When a student feels a spontaneous desire to present a gift to a staff member, the gift shall not be elaborate or unduly expensive and the staff member shall not call public attention to the gift, or in any way publicize such acts in front of other students or school personnel.

These provisions shall not be interpreted as intended to discourage acts of generosity in unusual situations.

Date of Adoption
February 17, 1975
Date of Revision
November 18, 2002
December 3, 2012

1320: Public Performance by Students

1320: Public Performance by Students holly Wed, 06/26/2019 - 14:33

It shall be the obligation of the community organization, or their rightful representative, to make arrangements through the building principal for a student or group of students whom the organization wishes to have appear on any program, or any other such public performance, as a representative of the school. Such participation shall be only in activities which will enrich or supplement the educational program, and which are minimal in loss of school time for the value received.

In determining such student participation, the building principal will give careful consideration to the extent of the students’ participation and type of performance in which they will appear before granting permission for absence from school.

Date of Adoption
February 17, 1975
Date of Revision
November 18, 2002
December 3, 2012

1320.1: Public Performance by Students

1320.1: Public Performance by Students holly Wed, 06/26/2019 - 14:35

All requests for public performances will be made to and approved by the principal’s office prior to the performance.

The following regulations shall pertain:

I. In those cases requiring special input from a department head or coordinator, the principal may seek advice as to whether requests should be approved or rejected.

II. In those cases where the request comes directly to a department head or coordinator, such requests should be referred to the principal of the school.

III. No students shall be excused from classes except as part of a school organization or department which has permission to participate in a previously approved activity sponsored by non-school agencies.

IV. Students in elementary and middle schools shall not participate in any performances which require them to be away from home overnight.

Date of Adoption
February 17, 1975
Date of Revision
November 18, 2002
December 3, 2012

1325: Contests for Students

1325: Contests for Students holly Wed, 06/26/2019 - 14:37

Community organizations sponsoring contests based on student participation must supply explanatory materials to the Superintendent or designee for consideration. The District does not by this Policy create or establish an open or public forum and reserves the sole and absolute right to determine the acceptable contest activities conducted within the District.

Date of Adoption
May 2, 1977
Date of Revision
October 21, 2002
December 3, 2012

1325.1: Community Contests for Students

1325.1: Community Contests for Students holly Wed, 06/26/2019 - 14:41

I. To be approved by the Superintendent or designee, any contest activity must be:

  1. Appropriate to the age group for which it is conducted;

  2. Designed to stimulate original, individual or group work by the contestants;

  3. Of a type which can be undertaken as a supplement to, rather than a substitute for, regular school work;

  4. An enhancement to the objectives of the educational program.

II. The contest must not promote direct sales of commercial materials or services. It will be the responsibility of the building principal to see that announcements of contests are posted and information regarding contests is distributed to the appropriate teachers.

  1. Teachers may not require student participation, nor devote undue class time to promotion of any contest.
  2. Students should not use school time to work on contests, unless the activities involved can be related to the instructional program and have educational value.
  3. Students shall not be excluded from competition because of race, color, religion, national origin, gender, marital status or disability, or required to pay an entry fee or purchase materials in order to participate.

III. Selection of contest winners is the responsibility of the sponsoring organization.

Date of Adoption
May 2, 1977
Date of Revision
October 21, 2002
December 3, 2012

1335: Student Production of Materials and Provision of Services

1335: Student Production of Materials and Provision of Services holly Wed, 06/26/2019 - 14:45

Community organizations and PAYBAC Partners requesting that students produce materials must supply explanatory materials to the Superintendent or designee for consideration. The District does not by this Policy create or establish an open or public forum and reserves the sole and absolute right to determine the acceptable community activities conducted within the District.

Date of Adoption
February 17, 1975
Date of Revision
November 4, 2002
December 3, 2012

1335.1: Student Production of Materials and Provision of Services

1335.1: Student Production of Materials and Provision of Services holly Wed, 06/26/2019 - 14:48
  1. To be approved by the Superintendent or designee, any request to produce materials for community organizations and PAYBAC Partners must meet the following criteria:

    1. The activity must be appropriate to the age group participating.

    2. The activity must be designed to stimulate original, individual or group work by the participants.

    3. The activity must be of a type that can be undertaken as a supplement to, rather than a substitute for, regular school work.

    4. The activity must be an enhancement to the objectives of the educational program.

  2. It is the responsibility of the building principal to provide information to the appropriate teachers regarding requests for production of materials from community organizations and PAYBAC Partners.

    1. Teachers may not require student participation, nor devote undue class time to the production of materials.

    2. Students should not use school time to work on production of materials, unless the activities involved can be related to the instructional program and have educational value.

    3. Students shall not be excluded from participation because of race, color, religion, national origin, gender, marital status or disability.

    4. Students shall not be required to pay a fee or purchase materials in order to participate.

  3. The community organizations and PAYBAC Partners requesting such materials or services may be assessed a fee for costs incurred in production of materials.

Date of Adoption
February 17, 1975
Date of Revision
November 4, 2002
December 3, 2012

1340: Use of School Facilities and Equipment

1340: Use of School Facilities and Equipment holly Wed, 06/26/2019 - 14:56

School facilities and equipment may be used by individuals and organizations (both non-profit and for-profit). Such uses shall be subject to the rules and regulations established under this policy.

Date of Adoption
February 17, 1975
Date of Revision
September 21, 1998
Reaffirmed
October 7, 2002
April 5, 2010

1340.1: Use of School Facilities and Equipment

1340.1: Use of School Facilities and Equipment holly Wed, 06/26/2019 - 14:59

I. Categories for Facility Use

The following priorities are established for scheduling the use of district facilities and equipment:

Category 1 Uses: Building or district-wide school events, activities, and programs;

Category 2 Uses: Events or activities that are designed to serve district students or are related to any function of the school and are planned and directed by school-affiliated non-profit groups and events or activities sponsored by PAYBAC Partners and programs which meet an action plan in the District’s strategic plan;

Category 3a Uses: Events or activities which serve Millard area youth (i.e., a majority of participants must be from Millard) that are planned and directed by non-profit youth organizations not directly affiliated with the school; 

Category 3b Uses: Events or activities, which serve youth and are sponsored by non-profit organizations not directly affiliated with the school and charitable fundraising events or activities;

Category 4 Uses: Non-profit civic, service, or other groups whose purpose is to promote the general welfare of the community; 

Category 5 Uses: Individuals or groups involved in activities not listed above.


II. Limitations on Use of School Facilities

In no event will the use of school facilities and equipment be permitted:

When the use would interfere with any class-related use;

When the use would interfere with events sponsored by the school or school groups;

When the use would involve illegal activity;

When the organization or individual(s) involved have previously engaged in (or can reasonably be expected to engage in) any form of illegal discrimination or violence, or, when such organization or individual(s) advocate (or have a reputation for advocating) violence or rebellion against the United States, the State of Nebraska, or any political subdivision thereof;

When the use would be of a morally objectionable nature or would be contrary to any of the District’s policies or rules, or, would be contrary to the goals and/or objectives of the District’s educational programs;

When the use would result in the District’s facilities or equipment being altered, modified, or changed;

When the use would result in the District’s facilities being used to store the equipment of the user;

When, in the opinion of the administration, the use would present an unacceptable risk of damage or excessive wear and tear to the facilities or equipment; 

When, in the opinion of the administration, the use would present a significant disruption to the effective administration of a building or district program.

District facilities will not be made available for private social functions, including but not limited to, wedding receptions; birthday, graduation, or swimming parties; or other such events. Building administrators may place further limitations on uses in their buildings. Such limitations may include, but shall not be limited to: excluding the use of indoor facilities for soccer and/or baseball practices; excluding the use of science laboratories, media centers, elementary classrooms, and/or administrative offices; and excluding the use of facilities if such would be reasonably necessary to ensure timely cleaning and maintenance. Such additional limitations by a building administrator shall be supported by a reasonable rationale, shall be consistently applied, and shall be reported to the office of the District Director of Activities.

Building administrators or their designees may inspect and review any and all items brought into the building to ensure appropriate building safety and effective administration of the facilities. If, in the opinion of such administrator, any items would be unsafe, inappropriate, or undesirable in the building, he/she may prohibit such item from entering the building or require its removal from the building. In the event the building administrator’s directive is not complied with expeditiously, approval for the use of the facility shall be withdrawn immediately by the administrator.


III. Applications for Use of School Facilities


The administration shall develop an Application for Use of School Facilities form to assist with the administration of this Rule. Such form shall be completed by all non-school organizations requesting the use of school facilities or equipment. The Application shall require that all applicants:

Agree to comply with all district policies, rules, and regulations that govern use of facilities;

Agree to be responsible for any damages incurred to facilities, grounds, or equipment during the period of such use;

Agree to have the District Director of Activities as the final determiner as to whether repair or replacement is the appropriate remedy for any damages.

Agree to be wholly responsible for the supervision and control of all persons and activities during such use;

Agree to protect, indemnify, and hold the district harmless for any and all claims, suits, actions, damages, judgments, or causes of action arising out of or in any way related to such use, and, further that, if requested, the applicant will provide, prior to the planned use of a facility, a Certificate of Liability Insurance in the amount of at least one-million dollars, naming the District as an additional insured.

District employees wishing to use a district facility for other than their assigned contractual duties must submit a completed Application for Use of School Facilities and shall be subject to the same rules (including fees and charges) as non-employees.


IV. Cancellation of Approved Applications


A previously approved facility use may be canceled for one or more of the following reasons:

Failure of the Applicant to pay applicable fees or charges for this use or any prior use;

Failure to reimburse the District for damages incurred during any prior use;

Evidence satisfactory to the District that Applicant's use of the facility would violate a District policy, rule, or regulation or would be illegal;

Any violation of the terms and conditions of the Application;

Any change in the school activities that presents a conflict with the use; or

Any snow or ice accumulation that would require additional removal costs for the District; 

Any other event or circumstance which, in the opinion of the administration, necessitates cancellation of the use.

In the event a previously approved facility use is cancelled, the District shall not be responsible for any damages incurred by the Applicant as a result of such.

An Applicant may, without penalty, cancel a previously approved facility use by giving notice of such to the District at least 48 hours prior to the scheduled use. If notice is given within 48 hours but prior to the use, the facility use fee may not be refunded.


V. Use of Facilities Rate Schedule

A Use of Facilities Rate Schedule shall be reviewed and revised as necessary and distributed by the Districts Activities Office. Such schedule shall include, but not necessarily be limited to, fees for facilities use, equipment use, access charges, and charges for staff time.


VI. Rate Schedules

The following fees and charges shall be assessed for the use of district facilities and equipment:


Category 1 Uses: No fees will be assessed. A charge may be assessed for a use which requires additional staff time.

Category 2 Uses: No facility use or equipment use feed will be assessed. An access charge will be assessed for weekend usage. A charge may be assessed for a use which requires additional staff time.

Category 3 Uses: No facility use or equipment use feed will be assessed. Facility use by youth teams is limited to one hour on week days with no fees assessed, and facility use fees and minimum time requirements will apply for any facility use by youth teams on week days in excess of one hour. An access charge will be assessed for weekend usage. A charge may be assessed for a use which requires additional staff time. The exception to this is the use of Lyle Buell Stadium or the Millard South Track Facility, in which a reduced facility use and/or equipment use fee will be assessed and an access charge will be assessed. A charge may be assessed for a use which requires additional staff time.

Category 4 Uses: A reduced facility use and/or equipment use fee will be assessed. An access charge will be assessed for weekend usage. A charge may be assessed for a use which requires additional staff time. The exception to this is the use of Lyle Buell Stadium or the Millard South Track Facility, in which a reduced facility use and/or equipment use fee will be assessed and an access charge will be assessed. A charge may be assessed for a use which requires additional staff time.

Category 5 Uses: A full facility use and/or equipment use fee will be assessed. An access charge will be assessed for weekend usage. A charge may be assessed for a use which requires additional staff time. A charge may be assessed for a use which requires additional staff time.

When applicable, the minimum time upon which the facility use fee is determined will be two hours. The exception to this is the use of Lyle Buell Stadium or the Millard South Track Facility, when minimum time upon which the facility use fee is determined will be three hours. Use fees may be waived for public service meetings or presentations by governmental agencies, or for governmental agencies conducting district-initiated services, or for a specific program as determined in the discretion of the district, to serve the interests of the District, upon prior approval by the Superintendent or designee.


VII. Equipment Requirements

Approval for the use of a facility shall not include the use of school equipment unless specifically requested and approved on the Application form.


VIII. Access Charges

An hourly access charge shall be assessed to compensate the District for expenses incurred in providing building access and other normal overhead expenses during weekend usage, such as heating, air conditioning, lighting, and general maintenance services. Such charge shall be assessed for the hours of the use plus the additional time required to clean up and secure the area. 

If a user desires to have a custodian assigned exclusively to assist with the use, an additional charge for such service shall be assessed.

In situations where no advanced cancellation notice has been received by the District and the user does not appear at the scheduled time, the staff assigned shall remain available at the facility for one hour before securing the building and departing. An access fee will be assessed to the scheduled user for such time.


IX. Special Staff Requirements

District staff must be present when certain school facilities are used. These facilities shall include, without limitation, kitchen facilities, swimming pools (where a life guard must be assigned), auditoriums (where stage and lighting technicians may be needed), and other such areas as may be determined by the administration. When such additional staff are required to be present, the using organization will be charged for district expenses associated with such additional staff.

Arrangements for any additional staff (except kitchen staff) shall be made by the building administrator or his/her designee. Arrangements for kitchen staff shall be made by the District’s Director of Food Service or his/her designee.

If the approved use involves employees other than those specifically required by the District, the user may contract directly with the employee. 


X. Religious Organizations

Religious organizations may make application to use a district facility for a period of one year. An extension may be granted if satisfactory evidence exists that the organization is in the process of constructing or acquiring other non-district facilities for its use.


XI. Use of Open Areas

School playgrounds, practice fields, and other open areas which are not being used for school activities shall be available to the general public on a first-come, first-served basis from one hour before sunrise to one hour after sunset each day. Thereafter, such areas shall be closed to public use. The only organizations that may submit an application to reserve the use of such areas shall be non-profit organizations serving Millard youth and these organizations shall meet district requirements for the use of district facilities. Any groups using such facilities shall be responsible for any damage occurring as a result of such use and shall be responsible for clearing the grounds of litter after such use.


XII. Snow and Ice Removal

In the event of significant snowfall (or accumulation of ice) prior to a use of district facilities, the District’s operations and maintenance supervisors shall make a determination as to whether or not snow or ice removal is required. If such is required and if snow or ice removal is not necessary for other school-related activities, the scheduled use shall be canceled or, if mutually agreed to by the District and the user, the snow or ice will be removed by district personnel or contractors and an additional charge for such will be assessed to the user. 

All snow and ice removal on district property must be made by district personnel or by properly insured independent contractors approved by and working for the District. Users will not be permitted to engage in snow or ice removal activities nor will they be permitted to hold activities on school property without proper snow or ice removal. 

XIII. Vehicle Parking

Vehicles may properly park in district parking areas when attending school activities, when conducting school related business, or when in attendance at any approved use of school facilities. The District’s grounds may not be used for any other parking of private vehicles. Any vehicles which are not permitted by this Rule to be parked on District property shall be subject to towing at the owner's expense. Similarly, vehicles that are improperly parked shall also be subject to towing at the owner’s expense. Improper parking shall include, but not be limited to, parking in driveways or throughways, parking over painted stall lines, and parking on grassed areas.


XIV. For the purposes of this Rule, the term “school-affiliated non-profit groups” shall be narrowly construed so as to only include groups which satisfy the Internal Revenue Service requirements for a non-profit organization, and whose sole and direct mission and purpose are to support a district school or district schools.

Date of Adoption
August 15, 1983
Date of Revision
September 21, 1998
October 7, 2002
December 19, 2005
June 16, 2008
April 5, 2010
January 9, 2012

1345: Dissemination of School Procedures and Materials

1345: Dissemination of School Procedures and Materials holly Wed, 06/26/2019 - 15:05

Forms and publications developed in or for the District may be made available to outside organizations. Fees may be charged for such materials, including materials copyrighted by the District.

Date of Adoption
February 17, 1975
Date of Revision
July 21, 2003
Reaffirmed
December 3, 2012

1345.1: Dissemination of School Procedures and Materials

1345.1: Dissemination of School Procedures and Materials holly Wed, 06/26/2019 - 15:16

Authorization for distribution of District materials to outside organizations shall be obtained from the building principal, or when appropriate, from the Superintendent or designee.

No outside organization shall be granted exclusive access to or control over the materials made available.

Date of Adoption
February 17, 1975
Date of Revision
July 21, 2003
Reaffirmed
December 3, 2012

1347: Smoking and Use of Tobacco and E-Cigarette Products

1347: Smoking and Use of Tobacco and E-Cigarette Products holly Wed, 06/26/2019 - 15:18

No tobacco products or e-cigarette type products may be used by community members and visitors in facilities or on grounds owned, leased or operated by the Millard Public Schools.

Date of Adoption
September 6, 1988
Date of Revision
December 20, 1993
January 17, 1994
April 19, 2004
April 21, 2014
Reaffirmed
February 9, 2004
October 17, 2011

1347.1: Using Tobacco and E-Cigarette Products

1347.1: Using Tobacco and E-Cigarette Products holly Wed, 06/26/2019 - 15:22

Appropriate signs will be placed at the entrances of all buildings, athletic facilities, and spectator areas advising all persons who enter of the District policy prohibiting smoking and the use of tobacco products and e-cigarette type products on District property.

Anyone who is observed smoking or using tobacco products or e-cigarette type products in violation of District policies shall be asked to refrain from such activity. If the individual fails to comply with the request the violation may be referred to the principal or District supervisory personnel responsible for the area or the program. The supervisor shall make a decision on further action, which may include a directive to leave school property. Repeated violations may result in a recommendation to the Superintendent to prohibit the individual from entering District property for a specified period of time. If deemed necessary by school administration, the local law enforcement agency may be called upon to assist with enforcement of this policy.

Date of Adoption
November 7, 1988
Date of Revision
December 20, 1993
January 17, 1994
April 19, 2004
April 21, 2014
Reaffirmed
October 17, 2011

1415: Cooperation between Schools and Welfare Agencies

1415: Cooperation between Schools and Welfare Agencies holly Wed, 06/26/2019 - 15:24

Students in apparent need of welfare may be referred to the proper community agency.

Date of Adoption
February 17, 1975
Date of Revision
May 6, 2002
July 9, 2007
Reaffirmed
October 19, 2015

1415.1: Cooperation Between Schools and Welfare Agencies

1415.1: Cooperation Between Schools and Welfare Agencies holly Wed, 06/26/2019 - 15:27

Staff members who observe District students or families in apparent need of welfare assistance should notify the school principal or designee. Written parental consent must be obtained for referral of a District student or family to the proper welfare agency.

Date of Adoption
February 17, 1975
Date of Revision
May 6, 2002
July 9, 2007
October 19, 2015

1420: Cooperation and Participation with Other Educational Organizations

1420: Cooperation and Participation with Other Educational Organizations holly Wed, 06/26/2019 - 15:29

Cooperative relationships shall be maintained with other educational organizations when it can be determined that such relationships will serve the District’s mission and strategic plan and/or when mandated by law.

Date of Adoption
February 17, 1975
Date of Revision
May 6, 2002
July 9, 2007
November 2, 2015

1420.1: Cooperation and Participation with Other Educational Organizations

1420.1: Cooperation and Participation with Other Educational Organizations holly Wed, 06/26/2019 - 15:31

Staff members who receive requests from other educational organizations to cooperate in educational projects shall first obtain permission to participate from the Superintendent or designee.

Date of Adoption
February 17, 1975
Date of Revision
May 6, 2002
July 9, 2007
November 2, 2015

1425: Cooperation with Non-Profit Agencies

1425: Cooperation with Non-Profit Agencies holly Wed, 06/26/2019 - 15:35

Individual schools may choose to participate in fundraising activities to benefit non-profit organizations, provided that such cooperation does not restrict or impair the educational program and is consistent with the standards, criteria, and limitations of district rules 1115.1(I), 1340.1(II), 3150.1, 6700.1(II)(A)(5)(a)-(i), and 7305.1(III-IV), which are incorporated herein. Permission to conduct such an activity must be obtained from the school principal, except for any activity that is associated with, connected to, or requires a “special project” as that term is defined in District Rule 3614.1 must be pre-approved by the Superintendent or designee.  

The District does not by this policy create or establish an open or public forum and reserves the sole and absolute right to determine the acceptable non-profit activities conducted district-wide. The only authorized district-wide campaigns for solicitation of funds from employees and students of the District will be the United Way campaign and the Millard Public Schools Foundation campaign.

 

Date of Adoption
February 17, 1975
Date of Revision
May 6, 2002
February 2, 2009
November 2, 2015
Reaffirmed
September 20, 2010

1425.1: Cooperation with Non-Profit Agencies

1425.1: Cooperation with Non-Profit Agencies holly Wed, 06/26/2019 - 15:38

Non-Profit community agencies wishing to use school facilities for fundraising activities and/or after-school meetings must obtain permission from the Superintendent or designee in compliance with Policy 1340 Use of School Facilities.

The District may distribute flyers and other promotional materials for recognized non-profit community agencies in the Activities Express newspaper, if such assistance is determined by the Superintendent or designee to be consistent with the standards, criteria, and limitations of District Rules 1115.1(I), 1340.1(II), 3150.1, 6700.1(II)(A)(5)(a)-(i), and 7305.1 (III), (IV) which are incorporated herein. The District does not distribute free products to students and staff, except if such assistance is determined by the Superintendent or designee to be in the best interest of students and staff.

Schools may designate a table for literature from non-profit organizations for information that is specific to the individual school. Such information may include recruitment notices and meeting and event schedules. School staff members may announce the opportunity for students to pick up literature of interest and take it home. Schools also may designate bulletin boards for posting of meeting notices of non-profit organizations which are specific to the individual school. All such literature and postings shall be consistent with the standards, criteria, and limitations of District Rules 1115.1 (I), 1340.1 (II), 3150.1, 6700.1 (II) (A) (5) (a) – (i), and 7305.1 (III) and (IV).

Individual schools may choose to participate in fundraising activities to benefit non-profit organizations, provided that such cooperation does not restrict or impair the educational program and is consistent with the standards, criteria, and limitations of District Rules 1115.1(I), 1340.1(II), 3150.1, 6700.1(II)(A)(5)(a)-(i), and 7305.1 (III), (IV) which are incorporated herein. Permission to conduct such an activity must be obtained from the school principal, except for any activity that is associated with, connected to, or requires a “special project” as that term is defined in District Rule 3614.1 must be pre-approved by the Superintendent or designee. Promotional materials for fundraising activities taking place in individual schools may be distributed to students by school staff members only.

Students’ participation in activities sponsored by non-profit community agencies must be voluntary. Students may not use school time to participate in activities sponsored by non-profit community agencies, unless the activity is within the context of the educational program.

Date of Adoption
February 17, 1975
Date of Revision
May 6, 2002
February 2, 2009
September 20, 2010
November 2, 2015

1430: Cooperation with Commercial Agencies

1430: Cooperation with Commercial Agencies holly Wed, 06/26/2019 - 15:41

Approved commercial agencies may conduct profit-making activities in individual schools, provided that the educational program is not impaired, the activity provides a financial benefit to the school, and is consistent with the standards, criteria, and limitations of district rules 1115.1(I), 1340.1(II), 3150.1, 3921.1(I-IV), 6700.1(II)(A)(5)(a)-(i), and 7305.1(III-IV), which are incorporated herein. Permission to conduct such an activity must be obtained from the school principal, except for any activity that is associated with, connected to, or requires a “special project” as that term is defined in District Rule 3614.1 must be pre-approved by the Superintendent or designee.  

Any agent or representative of a commercial enterprise, theatrical production or play is strictly prohibited from calling upon, securing contracts or soliciting orders or business from classroom teachers between the hours of 8:00 a.m. and 5:00 p.m. on all days in which school is in session.

The District does not by this policy create or establish an open or public forum and reserves the sole and absolute right to determine the acceptable profit-making activities conducted within the District.

Date of Adoption
February 17, 1975
Date of Revision
May 6, 2002
July 9, 2007
November 2, 2015

1430.1: Cooperation with Commercial Agencies

1430.1: Cooperation with Commercial Agencies holly Wed, 06/26/2019 - 15:43

Individual schools may choose to use commercial agencies to participate in profit-making activities to benefit the school, provided that the educational program is not impaired, the activity provides a financial benefit to the school, and is consistent with the standards, criteria, and limitations of district rules 1115.1(I), 1340.1(II), 3150.1, 3921.1(I-IV), 6700.1(II)(A)(5)(a)-(i), and 7305.1(III-IV), which are incorporated herein. Permission to conduct such an activity must be obtained from the school principal, except for any activity that is associated with, connected to, or requires a “special project” as that term is defined in District Rule 3614.1 must be pre-approved by the Superintendent or designee.

Commercial agencies wishing to use school facilities to conduct profit-making activities must obtain approval from the Superintendent or designee in compliance with policy 1340 – Use of School Facilities.

The profit-making activities shall not interfere with nor disrupt the operation of the schools or the educational process. Student participation cannot be required nor classroom time devoted to promotion of profit-making activities.  Promotional material for profit-making activities taking place in individual schools may be distributed to students by school staff members only.

The District may distribute flyers and other promotional materials for commercial agencies in the Activities Express newspaper, if such assistance is determined by the Superintendent or designee to be in the best interest of students. The District does not distribute free products to students and staff, except if such assistance is determined by the Superintendent or designee to be in the best interest of students and staff. Any agent or representative of a commercial enterprise, theatrical production or play is strictly prohibited from calling upon, securing contracts or soliciting orders or business from classroom teachers between the hours of 8:00 a.m. and 5:00 p.m. on all days in which school is in session.

Date of Adoption
February 17, 1975
Date of Revision
May 6, 2002
July 9, 2007
February 2, 2009
November 2, 2015

2000: Administration

2000: Administration unanimous Thu, 02/28/2019 - 14:31

2000: A Concept of Administration

2000: A Concept of Administration holly Wed, 06/26/2019 - 15:48

The administration of this school system is responsible for the direction, coordination and control of students and staff in their efforts to reach educational and system goals adopted by the Board within the guidelines established by Board policy, law and employee agreements.

The administrative staff, working as a management team under the direction of the superintendent of schools, will manage the affairs of the school system by specializing in:

  1. the process of decision-making and communication,

  2. planning, organizing, implementing and evaluating, and

  3. the development and maintenance of close working relationships and channels of communication within the school system and community.

Date of Adoption
February 4, 1974
Date of Revision
January 19, 1998
December 6, 2004
Reaffirmed
January 21, 2013

2100: Administrative and Supervisory Personnel

2100: Administrative and Supervisory Personnel holly Wed, 06/26/2019 - 15:50

All administrative and supervisory positions in the school system are established initially by the Board, or by state law, or both.

The Superintendent is responsible for recommending to the Board a sufficient number of such positions to provide for the effective and efficient management of the school district.

In each case, the Board will approve the broad purpose and function of the position, in harmony with state law and regulations, and approve a written job description for the position.


The Superintendent will be responsible for developing and recommending to the Board all such job descriptions.  To facilitate an effective management system, the Superintendent will also continuously maintain a comprehensive, coordinated set of job descriptions for all administrative and supervisory positions.

 

Date of Adoption
February 4, 1974
Date of Revision
January 19, 1998
December 6, 2004
Reaffirmed
January 21, 2013

2100.01: Superintendent of Schools

2100.01: Superintendent of Schools holly Wed, 06/26/2019 - 16:00

Reports to: Board of Education

General Summary: Chief Executive Officer of the School District.

Essential Functions:


I. Administers, as chief school executive, the development, coordination, and supervision of the educational program designed to meet the needs of the community. 

II. Recommends the number and types of positions required to provide proper personnel for the operation of such a program.

III. Administers the development, recommendation, and implementation of all Board of Education Policies: 

A. Community Relations (1000 Series) 
B. Administrative Organization (2000 Series)
C. Support Services (3000 Series)
D. Human Resources (4000 Series)
E. Student Services (5000 Series)
F. Curriculum, Instruction and Assessment (6000 Series)
G. Technology (7000 Series)
H. Internal Board Policies and Board Bylaws (8000 and 9000 Series)
I. Site Based Planning and Management (10,000 Series) 


IV. Assumes final responsibility for the selection, assignment, dismissal, and evaluation of all personnel.


V. Keeps informed of current trends and practices, by appropriate means, and keeps the Board of Education informed of trends in education.

VI. Supervises the preparation and presentation of the annual budget and recommends it to the Board of Education for approval.

VII. Attends and participates in all meetings of the Board, except executive sessions of those meetings which are concerned with the superintendent's employment.

VIII. Conducts a continuous evaluation of the progress and needs of the schools and keeps the public informed.

IX. Supervises the evaluation of all principals and all administrators in the District.

X. Supervises and evaluates all Associate and Assistant Superintendents in the District and other personnel assigned to report directly to him or her.

Qualifications:


I. Education Level: Earned Doctorate in Educational Administration, or equivalent, is required.

II. Certification or Licensure: Must hold or qualify for a valid Nebraska Administrative Certificate with a superintendent’s endorsement

III. Experience desired: Five years of successful experience in the administration of a school district.

IV. Other requirements: Experience, maturity and leadership abilities in appropriate facets of administration; awareness to the needs and objectives of the District, its Strategic Plan, and the ability to supervise and evaluate the work of others. Demonstrated ability to:

A. effectively administer, implement, and monitor the Strategic Plan;
B. show commitment to excellence in student achievement, effective learning and thinking skills;
C. be responsive to the Board of Education in goal setting, long and short range planning, and policy development;
D. show a strong commitment to student needs;
E. serve as good-will ambassador for the District;
F. effectively articulate and communicate the District’s mission.;
G. possess personal integrity, self-confidence, and concern for people;
H. maintain a climate of high expectations for the Board of Education, staff, students, parents, and community

Requirements Chart


The statements herein are intended to describe the general nature and level of work being performed by the superintendent. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Responsibilities and duties assigned are at the discretion of the Board of Education.


Employee Signature: ______________________________ Date: ___________________


Supervisor Signature: ____________________________ Date: ___________________

Date of Adoption
July 21, 1980
Date of Revision
September 17, 2012
November 5, 2012
September 25, 1995
May 20, 1996
Reaffirmed
November 1, 2004

2100.03: Associate Superintendent of Education Services

2100.03: Associate Superintendent of Education Services holly Wed, 06/26/2019 - 16:05

Title: Associate Superintendent for Educational Services

Reports to: Superintendent of Schools

General Summary: Directs the planning, implementation and evaluation of programs in the areas of elementary, early childhood education, secondary education, and special education; assists the Superintendent in the evaluation of those district personnel as assigned.

Essential Functions:

  1. Assists the Superintendent in directing the administration, coordination and supervision of the district’s educational program. (15%)
  2. Supervises the Directors of: Elementary/Early Childhood Education, Secondary Education, and Special Education and the Executive Director of Technology. (15%)
  3. Administers board policies and rules related to curriculum and instruction, and special education; recommends changes to the Superintendent as needed. (15%)
  4. Assists in the preparation and administration of those sections of the district budget that pertain to educational services. (5%)
  5. Keeps informed of and interprets all court decisions, regulations, statutes, rules and policies affecting his/her division. (5%)
  6. Attends board meetings and prepares such reports for the board as the superintendent may request. (5%)
  7. Assists in the determination of types of programs needed by the schools and makes appropriate recommendations. (5%)
  8. Provides and coordinates assistance to the building level administration as it relates to services and assistance provided within the program areas. (5%)
  9. Keeps abreast of developments in the assigned program areas and provides leadership in determining appropriateness for inclusion in the district's education program. (5%)
  10. Collaborates with Executive Director of Assessment, Research and Evaluation as it relates to the approval of research projects with potential impact on curriculum and instruction within any District classroom. (5%)
  11. Assures the communication of program information to the professional staff and coordinates the dissemination of program materials. (5%)
  12. Directs the interpretation of programs to the Board of Education, the administration, the staff and the general public. (5%)
  13. Assists the development of educational specifications for remodeling projects and new construction, as requested. (2%)
  14. Maintains liaison and active participation with educational leaders at the state, regional and national levels. (2%)
  15. Supervises, assists, and evaluates the work of all assigned principals. (5%)
  16. Assumes other responsibilities as assigned by the superintendent. (1%)

 

Qualifications:

  1. Education Level:  A doctoral degree from an approved institution with a major in educational administration or the accepted equivalent is preferred.  A six-year specialist degree in educational administration or the accepted equivalent is required.
  2. Certification or Licensure:  Appropriate Nebraska administrative certificate.
  3. Experience desired:  Five years of successful experience in educational services administration is preferred.  Three years of successful experience in administration is required.
  4. Other requirements:  Experience, maturity and leadership abilities in appropriate facets of school administration; the ability to select, supervise and evaluate the work of others, and leadership skills in the area of curriculum development, management and evaluation; sensitivity to the needs and objectives of a school district.

Requirements Table

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Responsibilities and duties assigned are at the discretion of the supervisor and/or superintendent.

Date of Adoption
April 1, 1991
Date of Revision
May 20, 1996
November 1, 2004
October 20, 2008
September 6, 2011
August 1, 2016
April 17, 2017

2100.04: Chief Financial Officer

2100.04: Chief Financial Officer holly Wed, 06/26/2019 - 16:10

Reports to: Superintendent of Schools

General Summary: Administers the District’s non-education programs, including those that support the District’s educational programs and services, under the general direction of the Superintendent and in accordance with Board policies and rules.

Essential Functions: 

I. Assists the Superintendent in directing the administration and coordination of the District’s programs. (20%)

II. Evaluates, interprets and administers Board policies, rules, and programs related to business, facilities maintenance, food service, purchasing, distribution, and risk management. (10%)

III. Supervises the accounting manager, and support services general manager. (10%)

IV. Assists the Superintendent in the preparation of the budget and administers a budget control program. (10%)

V. Assists the work of principals and other administrative staff as directed by the Superintendent. (1%)

VI. Assists in determining the District’s future facilities needs. (5%)

VII. Administers the contracted services for the supervision of the District’s operations and maintenance program, and food service program. (10%)

VIII. Keeps informed of and interprets court decisions, regulations, statutes, legislative bills, rules and policies affecting his/her division. (10%)

IX. Assists with collective bargaining by serving on the District’s negotiating team. (10%)

X. Attends board meetings and prepares such reports for the board as the Superintendent may request. (5%)

XI. Assists in the determination of types of programs needed by the schools and makes appropriate recommendations. (5%)

XII. Coordinates the employee photo ID system. (1%)

XIII. Assumes other responsibilities as delegated by the Superintendent. (3%)

Qualifications:

I. Education Level: A doctoral degree from an approved institution with a major in educational administration or juris doctorate is preferred. 

II. Certification or Licensure: Appropriate Nebraska Administrative certificate, active license to practice law in the State of Nebraska, or Certified Public Accountant.

III. Experience desired: Five years of successful experience in administration is preferred; three years is required.

IV. Other requirements: Experience, maturity and leadership abilities in all facets of school administration, the ability to supervise and evaluate the work of others, and the ability to evaluate and manage the non-educational function of the school district.

Requirements Chart


The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Responsibilities and duties assigned are at the discretion of the supervisor and/or superintendent.

Date of Adoption
May 20, 1996
Date of Revision
September 21, 1998
January 22, 2001
April 4, 2005
November 6, 2006
January 19, 2015
April 3, 2017

2100.08: Associate Superintendent of Human Resources

2100.08: Associate Superintendent of Human Resources holly Wed, 06/26/2019 - 16:13

Reports to: Superintendent of Schools

General Summary: Directs the planning, implementation and evaluation of the human resources program to ensure that it effectively supports the development and implementation of the educational programs and services of the District, including: recruiting, hiring, compensating, retaining, supervising, evaluating, and dismissing district employees.

Essential Functions:

  1. Plans and administers an efficient modern system of recruiting, hiring, compensating, retaining, supervising, evaluating, and dismissing district employees.  (30%)
  2. Supervises the Director of Personnel, the Director of Employee Relations, the Director of Student Services, Transportation Manager, and the HR Recruiter. (10%)
  3. Assists with the implementation of the New Administrator Induction Program and Leadership Academy. (5%)
  4. Supervises, assists, and evaluates the work of principals and other administrative staff as directed by the Superintendent.  (10%)
  5. Prepares and administers of the District's human resources budget.  (5%)
  6. Communicates to the Superintendent the human resource requirements and needs of the District.  Maintains contact with all departments and schools in planning and anticipating personnel needs of the school program.  (10%)
  7. Develops, administers and interprets board policies related to the human resources function.  (10%)
  8. Assists the Superintendent in directing the administration and coordination of the District’s program.  (5%)
  9. Keeps informed of and interprets all court decisions, regulations, statutes, rules and policies affecting his/her division.  (5%)
  10. Attends all School Board, Executive Committee and Cabinet Meetings and prepares such reports for the Board as the Superintendent may request.  (5%)
  11. Assumes other responsibilities as assigned by the Superintendent.  (5%)

 

Qualifications:

  1. Education Level:  A doctoral degree from an approved institution with a major in educational administration or the accepted equivalent is preferred. A six-year specialist degree in educational administration or the accepted equivalent is required.
  2. Certification or Licensure:  Appropriate Nebraska Administrative certificate.
  3. Experience desired:  Five years of successful experience in personnel administration; three years preferred.
  4. Other requirements:  Experience, maturity and leadership abilities in appropriate facets of school administration; the ability to select, supervise and evaluate the work of others, and the ability to evaluate and manage the personnel function of the school district.

Special Requirements:

Requirements Chart

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Responsibilities and duties assigned are at the discretion of the supervisor and/or superintendent.

Date of Adoption
May 20, 1996
Date of Revision
September 21, 1998
July 12, 1999
June 5, 2000
November 1, 2004
June 6, 2005
November 6, 2006
January 19, 2008
July 11, 2011
April 21, 2014
April 17, 2017

2100.09: Executive Director of Leadership and Strategic Planning

2100.09: Executive Director of Leadership and Strategic Planning holly Wed, 06/26/2019 - 16:18

Title: Assistant Superintendent for Leadership, Planning, and Evaluation

Reports to: Superintendent

General Summary: The Assistant Superintendent for Leadership, Planning, and Evaluation is responsible for the successful leadership and management of the District according to the vision and direction set by the Superintendent and District Strategic Plan. 

Essential Functions:

I. Develops, coordinates, and implements the District plan for site-based planning. (15%)

II. Directs the continuous improvement process for the District including NE Framework Accreditation and serves as internal facilitator for the District strategic planning process. (5%)

III. Organizes, implements and supervises administrator professional development and the District leadership programs (e.g. Leadership Academy, Principal Institute, Superintendent Internships) (5%)

IV. Directs the development and implementation of all District policies and supports the Board of Education as requested by the Superintendent. (5%)

V. Supervises the Director of Staff Development & Instructional Improvement, the Executive Director of Assessment, Research and Evaluation, and assigned principals. (10%)

VI. Coordinates the audit processes and manages the NDE Portal (1%) 

VII. Attends all School Board, Executive Committee and Cabinet Meetings and prepares such reports for the Board as the Superintendent may request. (5%) 

VIII. Develops school calendar and coordinates high school graduation. (1%)

IX. Directs the District CADRE Program. (3%)

X. Coordinates the Superintendent’s Business, Parent & Service Advisory Committees and directs other special projects as assigned. (5%)

XI. Directs the administrator evaluation program, coordinates the principal supervisor process, and supervises the administration of the teacher evaluation program. (7%)

XII. Directs and facilitates the administrator induction program and supervises the administration of staff development of certificated and classified staff and new staff induction. (7%)

XIII. Supports and assists in measuring the positive climate and engagement within the District and community. (5%) 

XIV. Serves as the project manager for internal operations of the District as directed by the Superintendent. (20%)


XV. Serves as the internal project manager for District bond issues and levy overrides. (3%)

XVI. Performs other duties as assigned by the Superintendent. (5%)

Qualifications:

I. Education Level: A doctoral degree from an approved institution with a major in educational administration or the accepted equivalent is preferred. A six-year specialist degree in educational administration or the accepted equivalent is required. 

II. Certification or Licensure: Appropriate NE Administrative Certification required.

III. Experience desired: Five years of successful administrative experience in the area of instructional improvement, staff development, and staff evaluation is preferred; three years experience is required. Previous supervisory experience is required.

IV. Other requirements: Ability to work with individuals and groups in the development and implementation of district staff development; instructional improvement program development; implementation of site-based planning programs; and ability to compile and prepare reports.


Requirements Chart


The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. 

Responsibilities and duties assigned are at the discretion of the immediate supervisor (and/or superintendent).


Employee Signature: ______________________________Date: _________________




Supervisor Signature:  _____________________________Date: _________________

Date of Adoption
May 4, 1998
Date of Revision
September 21, 1998
February 21, 2000
April 19, 2004
September 4, 2007
October 20, 2008
September 6, 2011
April 21, 2014
August 1, 2016
July 8, 2019

2100.10: Director of Special Education

2100.10: Director of Special Education holly Wed, 06/26/2019 - 16:23

Reports to: Associate Superintendent for Educational Services


General Summary: Designs, develops and delivers those programs and services determined appropriate for those students with verified special needs; evaluates programs, services and personnel, as assigned.


Essential Functions:


I. Directs and assists others in the development, implementation, and supervision of programs for children with disabilities, including related services and Section 504 programs. (20%)

II. Designs and administers procedures for intervention and referral, evaluation, program development, placement, and re-evaluation of students with disabilities, utilizing appropriate processes and instruments and assuring compliance with state and federal requirements. (20%)

III. Directs the development, implementation and supervision of the school psychology program, assuring that processes and services comply with state and federal requirements. (10%)

IV. Directs the collection and submission of all federal, state and local reports on special education programs and students with disabilities utilizing available technology. (10%)

V. Directs program budget planning, which serves students with disabilities and implements the special education budget in accordance with district procedures. (5%)

VI. Acts as special education liaison with public and private agencies, organizations and professional personnel in securing and providing services for children with disabilities. (4%)

VII. Assists in the recruitment, selection and assignment of all special education personnel. (4%)

VIII. Directs the development and provision of staff development for special education personnel. (5%)

IX. Supervises and evaluates all special education administrative personnel including the assignment of areas and responsibility. (3%)

X. Evaluates building administrators as assigned by the Superintendent. (2%)

XI. Recommends policies and procedures appropriate to special education laws and operations within the District. (10%) 

XII. Attends all School Board and Cabinet meetings. (5%)

XIII. Assumes other responsibilities as assigned. (2%)


 

Qualifications:

I. Education Level: A doctoral degree from an approved institution with a major in educational administration or the accepted equivalent is preferred. A six-year specialist degree in educational administration or the accepted equivalent is required. 

II. Certification or Licensure: Appropriate NE Administrative Certification required.

III. Experience desired: Four years of successful experience in the administration of a special education program is preferred; three years is required.

IV. Other requirements: Experience and leadership abilities in the area of special education - sensitivity to the needs and objectives of the district and the ability to supervise and evaluate the work of others.

Requirements Chart

 


The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Responsibilities and duties assigned are at the discretion of the supervisor and/or superintendent.



Employee Signature: ______________________________ Date: _________________


Supervisor Signature: _____________________________Date: _________________

Date of Adoption
July 21, 1980
Date of Revision
May 20, 1996
April 19, 2004
October 20, 2008
September 21, 2009
August 4, 2014

2100.11: Director of Elementary and Early Childhood Education

2100.11: Director of Elementary and Early Childhood Education holly Mon, 07/01/2019 - 10:51

Reports to: Associate Superintendent for Educational Services 

General Summary: Directs the planning, implementation, and evaluation of programming related to early childhood and elementary education for students birth through grade five, and its accompanying routines and activities for the school district, under the direction of the Associate Superintendent for Educational Services.

Essential Functions:

I. Coordinates the development of learner objectives, curriculum, assessments and support programs at the elementary level and ensures PK-12 articulation. Interprets, along with building personnel, the elementary program to staff, parents, community and the Board of Education, uses student achievement data for curriculum review; provides expert assistance to district curriculum personnel related to developmentally appropriate curriculum, objectives, instruction, and materials for students in the PK-5 school. (20%)

II. Directs and serves as an advocate for early childhood education and directs the development of school based early childhood education programs (preschools, Montessori preschool, etc.); directs and develops parent and family education programs; researches current best practices in early childhood education and disseminates information; assists with development of transition plans for families and staff with the transitions from home and/or child care to school. (20%)

III. Directs the development of PK-5 education budgets; works with district grant coordinator in developing and securing grants for PK-5 programs; acts as a resource in the evaluation of staff and /or PK-5 education programs. (10%)

IV. Acts as curriculum department liaison with district, community, Nebraska Department of Education, state and metro educational organizations and state programs such as Early Childhood Special Education, Head Start, community child care programs, and Millard Public Schools Foundation education programming. (10%)

V. Works with and provides input to other departments and curriculum division members to ensure provision of a comprehensive and effective educational program that includes the integration of technology. (5%)

VI. Serves as a resource to elementary principals to ensure developmentally appropriate programming, implementing and monitoring curricular program components. (5%)

VII. Coordinates and assists with the development, implementation and maintenance of support programs: ELL, K-5 High Ability Learner, Intervention Programs, Summer School and Parent Programs of Choice in the elementary schools. (5%)

VIII. Works with Leadership and Learning, building principals and MEP Facilitators to design appropriate programming for the professional growth of staff in the PK-5 schools. (10%)

IX. Attends all school board and cabinet meetings. (5%)

X. Maintains knowledge of current educational issues through reading, conference attendance, and other personal growth experiences. (5%)

XI. Supervises elementary MEP and EC support program (FRC, PWP) and evaluates accordingly. Supervises and evaluates assigned elementary principals. (2%)

XII. Coordinates and directs the Title I program in the elementary schools. (1%)

XIII. Assumes those other responsibilities related to PK-5 education as assigned by the Associate Superintendent for Educational Services. (2%)


Qualifications:

I. Education Level: A doctoral degree from an approved institution with a major in educational administration or the accepted equivalent is preferred. A six-year specialist degree in educational administration or the accepted equivalent is required.

II. Certification or Licensure: Appropriate NE Administrative Certification required

III. Experience desired: Teaching experience in elementary and/or early childhood is required. Experience with family education and early childhood care is desired. Previous supervisory experience is required.

IV. Other requirements: Strong oral and written communications skills. 
 

Requirements Chart

 


The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Responsibilities and duties assigned are at the discretion of the supervisor and/or superintendent.


Employee Signature: _________________________________ Date: _________________


Supervisor Signature: ________________________________ Date: ________________

Date of Revision
March 18, 1991
May 20, 1996
April 19, 2004
October 20, 2008
November 21, 2016

2100.12: Executive Director of Assessment, Research & Evaluation

2100.12: Executive Director of Assessment, Research & Evaluation holly Mon, 07/01/2019 - 10:56

Reports to: Superintendent

General Summary: Directs the assessment, research, and evaluation for the District to facilitate improvement in the educational programs and services of the District.

Essential Functions:

I. Coordinates the development, implementation and review of district-wide assessments and data analysis for norm-referenced and criterion-referenced assessment, district and state assessments, and measures of national and international academic achievement. (20%)

II. Coordinates district evaluation activities (e.g., strategic and site planning, school recognition programs, curriculum and instruction programs) as assigned by the Superintendent. (10%)

III. Evaluates district programs to determine effectiveness and provides summary reports on district evaluation activities to the Millard Board of Education as directed by the Superintendent. (10%)

IV. Provides advice and technical assistance in research design and program evaluation, and reports data and provides statistical analysis and recommendations. (10%)

V. Conducts assessments and surveys based on district-identified needs. (5%)

VI. Develops and implements ongoing staff development and in-services to train staff and administrators on assessments and data analysis. (5%)

VII. Receives, evaluates, and approves all proposals to conduct research in the Millard Public Schools as submitted by staff or outside organizations, agencies, or individuals. Proposals will be referred to appropriate parties for review and recommendation. (5%)

VIII. Works with the Technology Division to maintain and provide student assessment results, provides appropriate feedback to administrators and staff, and submits reports to the federal and state government, the Learning Community, and other agencies. (10%)

IX. Supervises and evaluates principals. (5%)

X. Attends all School Board and Cabinet meetings. (5%)

XI. Oversees the District Student Information System (SIS). (5%)

XII. Collaborates with various departments on projects or initiatives and advises on the appropriateness relative to data governance, integrity of data, and overall best practice within the use of data. (5%)

XIII. Performs other duties as assigned by the Superintendent. (5%)
 

Qualifications:

I. Education Level: A doctoral degree from an approved institution with a major in educational administration, educational psychology, or the accepted equivalent is preferred.

II. Certification or Licensure: Nebraska Administrative Certification preferred but not required.

III. Experience desired: Five years of successful experience in administration with experience in planning, research and evaluation is preferred. Three years of experience is required.

IV. Other requirements: Leadership skills in the following areas: planning, research, assessment, and evaluation; ability to work with other administrators and ability to assess the needs of the district.


Requirements Chart

Date of Adoption
June 27, 1989
Date of Revision
July 21, 1997
September 21, 1998
September 13, 1999
April 19, 2004
September 4, 2007
September 15, 2008
March 1, 2010
September 6, 2011
August 1, 2016

2100.13: Director of Activities, Athletics and External Affairs

2100.13: Director of Activities, Athletics and External Affairs holly Mon, 07/01/2019 - 11:06

Reports to: Superintendent General Summary: Directs and evaluates those programs and services in the areas of district activities, athletics, District’s School-Community use of Facilities Program, directs governmental affairs, Project PAYBAC, special projects and its accompanying routines for the school district, under the direction of the Superintendent. 

Essential Functions:

I. Directs the District’s legislative lobbying efforts and governmental affairs. (15%)

II. Evaluates administrators as assigned by the Superintendent. (5%)

III. Designs and implements the business/school partnership. (2%)

IV. Directs and evaluates all district drama, musical, athletic and school organization activities and contests. (4%) 

V. Directs school-community use of facilities. (10%) 

VI. Assists in the selection, employment, assignment and evaluation of coaching personnel and activities sponsors. (3%) 

VII. Assists in the Accounting for all monies handled in the district activities and athletic program in accordance with prescribed local and state procedures. (2%) 

VIII. Cooperates with the Director of Communication in the dissemination of information to the public regarding athletics and activities programs. (1%) 

IX. Facilitates district communications among and between schools. (2%) 

X. Assists in the development of Board policies related to district activities, athletics, and use of facilities. (2%) 

XI. Updates and maintains district activity and athletic guidelines. (2%) 

XII. Prepares program budget request for all areas of the district activities and athletics. (2%) 

XIII. Assists in establishing and maintaining positive relations with civic, professional, service, parents, and parent organizations and the community in general. (20%) 

XIV. Serves as a liaison to those building administrators responsible for the operation of the co-curricular and extracurricular programs. (5%) 

XV. Acts as official representative for Millard Public Schools with the Nebraska School Activities Association (NSAA) and metro conference. (4%) 

XVI. Evaluates, plans, and budgets for facilities improvements including working with district maintenance and support services representatives to assure appropriate maintenance, and project planning of athletic facilities and fields. (15%) 

XVII. Attends all School Board, Executive Committee and Cabinet Meetings and prepares such reports for the Board as the Superintendent may request. (4%) 

XVIII. Performs other duties as assigned by the Superintendent. (1%) 


Qualifications:

i. Education Level: A six-year ed. specialist degree from an approved institution with a major in educational administration or the accepted equivalent is preferred. A master’s degree from an approved institution with a major in educational administration or the accepted equivalent required. 

ii. Education Level: Appropriate Nebraska Administrative Certificate preferred. 

iii. Education Level: Four years of successful experience in administration with experience in directing athletics and activities preferred; three years of successful administration experience required. 

iv. Other requirements: Leadership skills in the area of administration, management and evaluation - sensitivity to the needs and objectives of the school and the district. 

Requirements Chart


The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Responsibilities and duties assigned are at the discretion of the supervisor and building principal (or superintendent). 

Date of Adoption
March 7, 2005
Date of Revision
November 21, 2011
April 21, 2014
April 17, 2017

2100.14: Director of Student Services

2100.14: Director of Student Services holly Mon, 07/01/2019 - 11:09

Reports to: Executive Director for Human Resources

General Summary:  Designs, develops, implements and evaluates those programs and services in the areas of health and response services counseling programs; directs those student services related to student placement, attendance, student records, suspension and expulsion, and the development or modification of appropriate policies.

Essential Functions:

  1. Designs, directs, and evaluates those health services provided students.  (10%)

  2. Develops and coordinates and supervises response services counseling programs needed by the district.  (10%)

  3. Develops, directs, and implements the District security programs. (10%)

  4. Administers and supervises procedures for enrollment, transfer and placement of students within the school system, as per law, regulation and/or board policy.  (18%)

  5. Administers and supervises the student attendance policy and program.  (3%)

  6. Directs the development and implementation of all procedures regarding the collection, maintenance and dissemination of student records.  (6%)

  7. Develops, directs, and implements procedures for student discipline within the district.  (17%)

  8. Administers and supervises the District crisis team.  (2%)

  9. Prepares budget requests for all of the student service areas and monitors budgetary expenditures.  (2%)

  10. Maintains liaison with community organizations and agencies related to pupil services. (2%)

  11. Recommends selection and assignment of student services staff.  (2%)

  12. Works with others in the identification and provision of those staff development activities deemed appropriate.   (2%)

  13. Evaluates student services staff in accord with district guidelines.  (2%)

  14. Assists with the development of board policies related to student services.  (3%)

  15. Develops, directs, and implements district drug prevention programs.  (2%)  

  16. Attends all School Board and Cabinet meetings.  (5%)

  17. Performs any other duties as assigned by the Executive Director for Human Resources.  (2%).

  18. Evaluates administrators as assigned by the Superintendent.  2%

Qualifications:

1. Education Level: A doctoral degree from an approved institution with a major in educational administration or the accepted equivalent is preferred. A six-year specialist degree in educational administration or the accepted equivalent is required.

2. Certification or Licensure:  Appropriate Nebraska Administrative Certificate.

3. Experience desired:  Four years of successful experience in administration with experience in student personnel services or guidance counseling; three years experience is required.


4. Other requirements:  Ability to supervise student services, sensitivity to needs of students and objectives of the school district - able to work with parents, administrators and teachers.

Requirements Chart

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Responsibilities and duties assigned are at the discretion of the supervisor and/or superintendent.

 

Employee Signature:  ______________________________ Date:  _________________

Supervisor Signature:  ____________________________ Date:  _________________

 

Date of Adoption
July 21, 1981
Date of Revision
May 20, 1996
April 19, 2004
March 7, 2005
September 21, 2009
September 6, 2011
August 4, 2014

2100.16: Director of Secondary Education

2100.16: Director of Secondary Education holly Mon, 07/01/2019 - 11:17

Reports to:  Associate Superintendent for Educational Services

General Summary:  Directs the planning, implementation, and evaluation of programming related to secondary education for students’ grades 6 through 12, and it's accompanying routines and activities for the school district, under the direction of the Associate Superintendent for Educational Services.

Essential Functions:

    I.    Assists the Associate Superintendent in the development of the program model to be utilized in the planning, development and evaluation of curriculum in the district. (5%) 

   II.    Develops and coordinates processes and procedures which will ensure the articulation of Pre-K-12 programming where possible and/or appropriate. (5%)

  III.    Coordinates the development and utilization of learner outcomes, assessment analysis, intervention models, and progress monitoring in the secondary program. (5%)

  IV.    Assists in the evaluation of the curricular program and materials and makes appropriate recommendations concerning their use. (3%)

   V.    Directs the coordination of the ELL program in the secondary schools. (3%)

  VI.    Works with building administrators, the Director of Leadership & Learning, C&I MEP facilitators, and secondary department heads to coordinate the work of building instructional teams. (3%)

 VII.    Assists in the development of a leadership-training program for secondary administrators, curriculum specialists, department heads, building level instructional teams and other fulfilling positions designed to further secondary education in the district. (1%)

VIII.    Serves as a resource to secondary administrators in understanding and implementing the program components so that building-level (site-based) administration can assume responsibility for the programs in their respective buildings. (2%)

   IX.   Serves as a resource to secondary administrators to ensure appropriate curricular and instructional  programming for all students. (3%)

    X.   Works cooperatively with other departments (i.e., human resources, business, DARE, Leadership & Learning) to ensure the provision of both a comprehensive and effective educational program. (2%)

   XI.   Directs the coordination of the High Ability Learner program in the secondary schools. (3%)

  XII.   Works with, and provides input to special program personnel (technology, media, student services, SPED, ELL, etc.) in issues related to secondary education. (2%)

 

 XII.   Interprets, along with building personnel, the secondary program to staff, parents, community and the Board of Education. (3%)

 

  XIV.  Works with the Director of Leadership & Learning and other appropriate personnel in designing appropriate programming for the professional growth of staff in the secondary schools. (3%)

   XV.  Maintains knowledge of current educational issues through reading, conference attendance and other  personal growth experiences. (3%)

  XVI. Works closely with those who serve as content leaders for the District (i.e., curriculum - C&I MEP facilitators, specialists, department heads, interventionists) or who provide support as a resource to the building program (i.e., grants writer, coordinators) and evaluates accordingly. (18%)

 XVII. Directs the Coordinator of Secondary Programs in developing and implementing academies for high school students. (2%)

XVIII. Coordinates the development and implementation of Advanced Placement® and dual enrollment courses while providing resources and required training for teachers. (2%)

  XIX.  Assists in the evaluation of secondary administrators as assigned by the Superintendent of Schools.   (8%)

   XX.  Assists others in the design and development of those programs serving students outside of the normal school structure (i.e. night school, Millard Learning Center, school-community programs). (3%)

  XXI.  Serves as a resource to building-level administrators in areas identified by the Superintendent or designee. (3%)

 XXII.  Develops and recommends the budget necessary to operate the secondary education program. (5%)

XXIII.  Reports to the Associate Superintendent, the Office of the Superintendent, and the Board of Education on a regular basis as it regards the progress or problems encountered at the secondary level. (3%)

XXIV.   Attends all school board and cabinet meetings. (5%)

 XXV.   Acts as Educational Services liaison with district, community, university systems, and state programs. (2%)

 XXVI. Assumes those other responsibilities relating to secondary education as assigned by the Associate Superintendent for Educational Services. (3%)

Qualifications:

        I. Education Level: A doctoral degree from an approved institution with a major in educational administration or the accepted equivalent is preferred. A six-year specialist degree in educational administration or the accepted equivalent is required.

       II.  Certification or Licensure: Appropriate Nebraska Administrative Certificate.
    
      III.  Experience desired: Four years of successful administrative experience in the area of curriculum.

      IV.  Other requirements: Strong leadership and planning skills. Possession of good oral and written communications skills.

Requirements Chart

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Responsibilities and duties assigned are at the discretion of the supervisor and building principal (or superintendent).

 

Employee Signature:  __________________________         Date:  _________________

 

Supervisor Signature:  __________________________        Date:  _________________

Date of Adoption
March 18, 1991
Date of Revision
May 20, 1996
May 21, 2001
April 19, 2004
March 7, 2005
October 20, 2008
November 21, 2016

2100.17: Executive Director of Technology

2100.17: Executive Director of Technology holly Mon, 07/01/2019 - 11:22

Reports to: Associate Superintendent for Educational Services

General Summary:  Provide leadership, direction and planning for technology services to include academic computing, administrative computing, video systems, and telecommunication systems as well as satellite, telephone (digital and analog), and data circuits, necessary to support all facets of district operation, including instruction and administration.  Direct and evaluate employees in the Technology Department. Communicate effectively; interpret policy, procedures, and data; and coordinate district functions.  Work closely with all department heads and directors to assure joint planning and decision-making.  Prepare and administer departmental and capital budgets.

Essential Functions:

  1. Oversee the District’s WAN and LAN infrastructures and data networks, voice and video networks, Internet Access to include Internet filtering, system-wide servers and e-mail system.  (15%)
  2. Directs and evaluates the Director of Digital Learning, District System Analyst, Library Services Department Head, building principals as assigned, and Technology Division staff members.  Provide direction, supervision, and administration for the information services management team and staff and assist with the recruitment and assignment of personnel to ensure that personnel programs achieve their purposes.  (15%)
  3. Chair the District Technology Steering Committee.  (10%)
  4. Provide required administrative and technical support for curriculum, staff development and instructional technology components.  (10%)
  5. Research, evaluate, and make recommendations for hardware and software for the District instructional technology program. (10%)
  6. Develop and maintain information systems plans and implement technology strategies to ensure that the information systems support current and future district technology needs. (10%)
  7. Communicate and support expectations that are consistent with district objectives, and employ an effective communication process that includes listening to all constituents.  (5%)
  8. Develop (as necessary), maintain, and utilize appropriate information systems and records necessary for attainment of the school’s/district’s and overall school improvement efforts.  (4%)     
  9. Direct and/or coordinate the development of specifications for the procurement of hardware, software, telecommunications and support services required to support district operations and planned projects.  (5%)
  10. Oversee all purchasing, ordering, receiving, and installing of hardware and software for the District instructional technology program, while ensuring that programs are cost effective and funds are managed prudently.  (5%)
  11. Prepare and administer departmental and capital budgets as required, compile budgets and cost estimates based upon documented program needs and determine the fiscal needs of programs and ensure that fiscal resources appropriately address these needs and conform to the mission of the school district.  (5%)
  12. Serve as a principal interface with designated outside service providers and represent the District at appropriate local, state, and national functions. (3%)
  13. Attends Board of Education and Cabinet meetings as required. (2%)
  14. Other duties as assigned by the Superintendent. (1%)  


Qualifications:

1. Education Level: Doctorate degree preferred, Master’s degree (or equivalent) in Educational Administration, Computer Science, Management Information Systems, Business or related field required.

2. Certification or Licensure: None required; however, candidates with either technical certificates or with educational administrative certificates preferred.

3. Experience desired: Five to seven years management or administrative experience in technology. Advanced experience in Computer Science or School Management Information Systems preferred. Advanced experience in public school educational environment preferred. Substantial recent experience in managing complex information technology resources involving highly skilled professional personnel. 


4. Other requirements: Knowledge of the latest hardware, software, and communications technologies utilized in a public school or education environment preferred. Ability to coordinate major technology projects. Strong organization, communication, and interpersonal skills. Willingness to execute written employment contract with Millard Public Schools.

Requirements Chart

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Responsibilities and duties assigned are at the discretion of the supervisor and/or superintendent.

Date of Adoption
September 25, 2000
Date of Revision
August 5, 2002
September 4, 2007
August 4, 2014
April 17, 2017

2100.18: Director of Employee Relations

2100.18: Director of Employee Relations holly Mon, 07/01/2019 - 11:26

Reports to: Associate Superintendent of Human ResourcesGeneral Summary: Supports the educational programs and services of the District by developing and administering those phases of the personnel program which include: record keeping, contracts, compensation/benefit programs, and assists with assignment and evaluation of all employees.

Essential Functions:

I. Administers the employee compensation and benefits program for the District. (50%)

II. Coordinates the employee database and records for Human Resources and serves as liaison to business office and payroll. (10%)

III. Interprets existing personnel policies and regulations to staff members and makes recommendations concerning formulation of policies and regulations. (5%) 

IV. Advises regarding evaluation and discipline of employees, including coordination of due process requirements. (10%)

V. Assists with investigation of internal and external complaints, including complaints of unlawful discrimination and unlawful harassment. (5%)

VI. Coordinates the submission of all state and federal personnel reports. (5%)

VII. Coordinates the development and communication of employment information related to District personnel, including collective bargaining agreements and employee wage/benefits summaries. (6%)

VIII. Attends all Board of Education and Cabinet meetings. (3%)

IX. Assists in the preparation and administration of the human resources budget. (1%)

X. Other duties as assigned by the Superintendent. (5%)

Qualifications:

1. Education Level: A doctoral degree is preferred; a master’s degree is required. 

2. Experience desired: Four years of successful experience in personnel administration is preferred, three years is required. 

3. Other requirements: Ability to work with individuals and groups in the development and implementation of the District’s compensation and evaluation programs; ability to compile and prepare reports, and project staff needs of the District. 

Requirements Chart

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Responsibilities and duties assigned are at the discretion of the supervisor and Superintendent.

 

Date of Revision
March 18, 1991
May 20, 1996
September 21, 1998
June 5, 2000
April 19, 2004
November 6, 2006
September 4, 2007
January 19, 2015
May 1, 2017

2100.19: Director of Personnel

2100.19: Director of Personnel holly Mon, 07/01/2019 - 11:35

Reports to:  Executive Director of Human Resources

General Summary: Supports the educational programs and services of the District by developing and coordinating those phases of the personnel program which include: recruitment, selection, assignment, retention and evaluation of staff, data processing, record keeping, contracts and certification.

Essential Functions:

  1. Coordinates the recruiting, interviewing, selecting, assigning, retaining, evaluating, and dismissing of teachers, professional/technical staff, paraprofessionals, secretaries, custodial/maintenance, food service, substitute teachers and other assigned staff.  (35%)

  2. Assists in determining the personnel needs for the District.  Maintains contact with all departments and schools in planning and anticipating personnel needs of the school program.  (10%)

  3. Supervises and evaluates the work of principals and other staff as assigned by the superintendent. (5%)

  4. Coordinates the tracking of employee retention. (5%)

  5. Coordinates employment contracts, and teacher certification including alternative certification methods and programs.  (5%)

  6. Assists with the submission of all district, state and federal personnel reports. (10%)

  7. Develops, maintains and updates the Human Resources web page, online application process, and on-line staff evaluation process. (10%)

  8. Attends all Board of Education and Cabinet meetings. (5%)

  9. Assists the Director of Employee Relations in the Human Resource Information Systems. (3%)

  10. Assumes other responsibilities delegated by the Executive Director of Human Resources. (5%)

  11. Assists in the supervision of teacher and paraprofessionals substitutes, as well as day-to-day assignments.  (5%)

  12. Assists in the training of cooperating teachers.  (1%)

Other duties as assigned by the Superintendent. (1%)

Qualifications:

1. Education Level: A doctoral degree from an approved institution with a major in educational administration or the accepted equivalent is preferred; a six-year specialist degree is required.  

2. Certification or Licensure: A Nebraska Administrative and Supervisory Certificate with the appropriate endorsement.

3. Experience desired:  Four years of successful experience in personnel administration is preferred, three years of administrative experience is required.  

4. Other requirements: Ability to work with individuals in the development and implementation of district recruitment and selection program and to prepare reports and project staff needs of the district.

Requirements Chart

 

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Responsibilities and duties assigned are at the discretion of the supervisor and/or superintendent.

Date of Adoption
June 5, 2000
Date of Revision
April 19, 2004
September 4, 2007
September 15, 2008
March 16, 2009
September 6, 2011
May 5, 2014

2100.20: Director of Digital Learning

2100.20: Director of Digital Learning holly Mon, 07/01/2019 - 11:41

Reports to:  Executive Director of Technology

General Summary:  The Director of Digital Learning will work collaboratively with others to plan, organize, and provide leadership in the area of personal digital technology integration as well as matters related to electronic building security access within the school district.

Essential Functions:

  1. Leads the District in the planning and implementation of its Bring Your Own Device (BYOD) initiative. (25%)

  2. Collaborates with appropriate District personnel to develop policy and procedures that allow for the use of personally owned digital devices within curriculum and instruction. (5%)

  3. Collaborate with elementary and secondary education in the use of personal (digital) interactive tools and technology throughout the MEP curriculum cycle to support differentiated instruction and improve learning and innovation. (5%)

  4. Coordinates staff development for identified digital tools, digital instructional resources, and targeted technology integration. (5%)

  5. Provides leadership and support for the use of personal digital interactive devices and related digital resources in lieu of traditional print materials. (5%)

  6. Participates in all budget processes, coordinates federal and state funding sources, and actively pursues other funding sources related to his/her job responsibilities. (5%)

  7. Maintains an active awareness of emerging information, trends, and applications for technology and learning and knowledge of current educational issues. (5%)

  8. Collaborates with others in the design and construction of the District’s facility access projects. (5%)

  9. Manages the District’s security access programs including, but not limited to: (25%)

  10. Electronic Badge Access System and Related Locking Devices

  11. Video/Audio Controlled Access Devices (“Buzzer System”)

  12. Surveillance Video Cameras and Related Recording Devices

  13. Perimeter Access Points and Related Alarms

  14. Shall be responsible for communicating with and training of District staff regarding the security access systems. (5%)

  15. Attends all school board and cabinet meetings. (3%)

  16. Assists in the evaluation of building administrators as assigned by the Superintendent of Schools. (3%)

  17. Assumes other responsibilities as assigned by the Superintendent or his/her designee. (4%)

 

Qualifications:

1.  Education Level: A doctoral degree from an approved institution with a major in educational administration or the accepted equivalent is preferred. A Master’s degree in educational administration or the accepted equivalent is required.

2.  Certification or Licensure:  Appropriate Nebraska Administrative Certificate.

3.  Experience desired:  Four years of successful administrative experience.

4.  Other requirements:  Strong leadership, communication and planning skills.

Contract Days: 12 Months

Salary Schedule: Administrative

Requirements Chart

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Responsibilities and duties assigned are at the discretion of the supervisor and/or superintendent.

 

Date of Adoption
February 2014

2100.21: Director of Communications

2100.21: Director of Communications holly Mon, 07/01/2019 - 11:44

Reports to:  Superintendent of Schools

General Summary:  Plans and conducts the District’s public relations/marketing program designed to support the educational programs and services of the District by keeping the staff, students, parents, and public informed of the District’s programs, accomplishments, and point of view.  Prepares and distributes fact sheets, news releases, photographs, and audio/video recordings to media representatives and others who may be interested in learning about the District’s programs and services.

Essential Functions:

  1. Supervises and coordinates the preparation of school district publications, ensuring quality.  (10%)

  2. Assists the Board of Education in setting, implementing and evaluating public relations/marketing goals.  (10%)

  3. Serves as liaison between the district and the news media, produces and distributes news releases including all print and audio/visual materials and organizes news conferences.  (20%)

  4. Serves as a consultant in the preparation and production of informational materials prepared by school personnel.  (10%)

  5. Plans and designs communication strategies to inform the public about specific problems or situations.  (10%)

  6. Plans and designs effective district promotion through the use of social media, web page and smart apps.  (10%)

  7. Serves as a source of information about the schools to individuals and groups from the community.  (10%)

  8. Is accountable for a communication audit and analysis on a regular basis.  (10%)

  9. Attends all School Board, Executive Committee and Cabinet Meetings and prepares such reports for the Board as the Superintendent may request.  (5%)

  10. Assumes other responsibilities assigned by the superintendent.  (5%)

Qualifications:

  1. Education Level:  Bachelor’s degree with a major in marketing, communications, public relations or journalism; a Master’s degree is preferred.

  2. Certification or Licensure: N/A

  3. Experience desired:  Successful experience in marketing communications, or public relations.

  4. Other requirements:  Ability to work with news media in the development of school-related stories.  Ability to develop and implement public relations goals.  Ability to work with principals in meeting specific school public relations needs.  Demonstrates excellent writing skills.  Demonstrates good organizational skills.

Requirements Chart

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Responsibilities and duties assigned are at the discretion of the supervisor.

Date of Adoption
May 1, 1995
Date of Revision
July 21, 1997
September 21, 1998
April 19, 2004
October 20, 2008
May 7, 2012
April 21, 2014

2100.22: Coordinator of Special Education

2100.22: Coordinator of Special Education holly Mon, 07/01/2019 - 11:47

Reports to:  Director of Special Education

 

General Summary: Assists in the design, development and delivery of special education programs and services for PK-21 students with disabilities.  The Special Education Coordinator assists the Director of Special Education with staffing, budgeting, data collection and reporting, staff development, and program implementation and evaluation for identified special education buildings/levels/programs.

Performance Responsibilities:

  1. Collaborates with administrators and staff to provide leadership and support to programs for students with disabilities for identified buildings/levels/special education programs. (10%)

  2. Assists in the coordination and implementation of Multi-Disciplinary and Individual Education Program procedures, assuring that processes result in appropriate programs and placement options for students with disabilities at identified buildings/levels/special education programs. (10%)

  3. Conducts reviews of assigned special education documents so as to ensure compliance with district procedures, state, and federal laws. (8%)

  4. Assists building staff with the identification and implementation of scientific, research-based instructional interventions, service delivery models, specialized materials and other appropriate supports for students with disabilities to enable them to progress in the District adopted curriculum and meet district and state standards. (13%)

  5. Assists with maintaining a continuum of service delivery options for students with disabilities in the least restrictive environment, including the provision of related services as appropriate. (12%)

  6. Is responsible for assuring students with disabilities at assigned buildings/levels/special education programs participate in State/District assessments as required, receive the appropriate assessment accommodations, and that District guidelines and procedures are followed. (5%)

  7. Is responsible for ensuring program and level transition processes, transportation, extended school year/continuous year services, and Child Find for students with disabilities at identified buildings/levels/special education programs. (7%)

  8. Collaborates with building and district administrators, other special education coordinators, and others as necessary to provide a staff development program for special education staff (certificated and classified) staff at identified buildings/levels/special education programs. (5%)

  9. Assists in communicating with parents and staff members regarding evaluation, programming, placement, services and rights of students with disabilities. (5%)

  10. Assists with the recruitment, selection, and evaluation of special education staff at identified buildings/levels/special education programs. (5%)

  11. Assists in the preparation of federal, state and local reports on special education under the direction of the Director of Special Education. (5%)

  12. Assists the Director of Special Education with budget development and implementation for identified buildings/levels/special education programs. (5%)

  13. Assists with the implementation of data collection processes and assists in verifying data accuracy using available technology. (5%)

  14. Assumes responsibility for own professional growth and development; for keeping current with the literature and new research findings; and for attending appropriate professional meetings and conferences. (2%)

  15. Assumes other responsibilities as delegated and assigned. (3%)

Preferred Qualifications:

  1. A six-year educational specialist degree from an approved institution, with required course work in special education.

  2. Appropriate Nebraska Administrative Certificate.

  3. Four years of successful administrative experience in the area of special education.

  4. Experience and leadership in special education administration.

Required Qualifications:

  1. A master's degree from an approved institution with a major in special education.

  2. Appropriate Nebraska Administrative Certificate.

  3. Four years of successful teaching experience in the area of special education.

  4. Experience and leadership abilities in appropriate facets of school administration; sensitivity to the needs and objectives of the District.

Requirements Chart

 

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Responsibilities and duties assigned are at the discretion of the supervisor.

Date of Adoption
August 5, 2002
Date of Revision
March 7, 2005
September 4, 2007
May 5, 2008
September 15, 2008
September 21, 2009
February 6, 2012
Reaffirmed
August 19, 2019

2100.28: Director of Staff Development and Instructional Improvement

2100.28: Director of Staff Development and Instructional Improvement holly Mon, 07/01/2019 - 11:55

Reports to: Executive Director of Leadership and Strategic Planning

General Summary: The Director of Staff Development and Instructional Improvement supports the educational programs and services of the District by ensuring that the teacher evaluation program is monitored and fully implemented and that professional development and continual learning opportunities are planned, delivered and utilized for all staff members.  

Essential Functions:

  1. Organizes, communicates, implements and evaluates the instructional improvement of certificated staff.  (20%)

  2. Directs the certificated staff evaluation program and supports the Human Resource Department with instructional support for Intensive Assistance plans.  (15%)

  3. Supports all District departments to ensure that the staff development of certificated and classified staff are determined to adequately support the Millard Education Program, Strategic Plan federal and state mandates, and job training needs.  (15%)

  4. Directs the new certificated staff induction program.  (10%)

  5. Assists principals, teachers and District-level personnel in the planning, developing and implementing of staff development activities.  (10%)

  6. Supervises and evaluates the work of principals and other staff as assigned by the Superintendent. (5%)

  7. Develops and administers budgets to support the comprehensive staff development plan.  (4%)

  8. Identifies needs for credit courses and works with administrators of colleges and universities and E.S.U. to provide college credit courses and programs within the District.  (1%)

  9. Serves as a liaison between the District and other local, state and national educational agencies in the development, coordination and implementation of programs for staff development.  (2%)

  10. Conducts workshops, seminars and conferences on appropriate topics for all staff members.  (8%)

  11. Performs such other tasks and assumes such other responsibilities as the Executive Director of Leadership and Strategic Planning may assign.  (5%)

  12. Attends all board of education and Superintendent cabinet meetings. (4%)

  13. Other duties as assigned by the Superintendent. (1%)

Qualifications:

  1. Education Level: A doctoral degree from an approved institution with a major in educational administration or the accepted equivalent is preferred.  A six-year specialist degree is educational administration or the accepted equivalent is required.

  2. Certification or Licensure: Appropriate Nebraska Administrative Certification required.

  3. Experience desired:  Five years of successful administrative experience in the area of instructional improvement, staff development, and staff evaluation is preferred; three years experience is required.  Previous supervisory experience is required.

  4. Other requirements:  Ability to work with individuals and groups in the development and implementation of a district staff development and instructional improvement program; ability to compile and prepare reports.

Requirements Chart

Date of Adoption
May 4, 1998
Date of Revision
September 21, 1998
February 21, 2000
April 19, 2004
September 4, 2007
October 20, 2008
September 6, 2011
May 5, 2014
August 1, 2016

2100.35: Coordinator of Special Programs

2100.35: Coordinator of Special Programs holly Mon, 07/01/2019 - 13:11

Reports to: Director of Elementary Education

General Summary: Coordinates Educational Services special programs, including but not limited to, the Core Knowledge Program, Montessori Program, International Baccalaureate Programmes, English Language Learner Program, RtI+I plans for students who have not yet met district assessment performance standards and/or are in intervention, and K-12 summer school. 

Essential Functions:

Coordinates and facilitates communication about the Core Knowledge Program, International Baccalaureate, and the Montessori Program with the District and to the community. (5%)

Assists the Montessori, Core Knowledge, and International Baccalaureate leadership teams by providing instructional and training support for the programs so that they can effectively supervise staff and maintain program integrity. (10%)

Coordinates the development, and monitors the implementation of, the RtI+I plans and budgets within Building Learning Plans developed for the purpose of reteaching and intervention for students who have not yet met the district assessment performance standards. (3%)

Coordinates the implementation, maintenance, and reporting of the Rule 4 textbook loan program. (3%)

Coordinates, implements, and oversees the organization, communication of and hiring for elementary, middle, and high school summer school. Generates reports as needed. (27%)

Facilitates communication between buildings and/or levels for the International Baccalaureate Programmes, Montessori, and Core Knowledge. (4%)

Assists building leadership teams with the Mini-Magnet development and implementation procedures as outlined in policy 10,001.1. (5%)

Coordinates program activities as required by NDE Rule 15 and described in Title III for English Language Learners and ensuring effectiveness, continuity, and relevance of the programs for students. (10%)

Assists in communicating with parents regarding evaluation, programming, placement, services and rights of English language learners. (5%)

Assists in the coordination of transportation as articulated in the Limited English Proficiency and Poverty Plans. (3%)

Conducts research related to instructional improvement and increased achievement outcomes for English Language Learners and students of poverty; interprets data to make program decisions; assists building data teams. (5%)

Coordinates program development consistent with the established budget; sets priorities for materials, supplies, and equipment acquisition; assures that all expenditures follow district, state, and federal compliance guidelines. (10%)

Assists with the recruitment, selection, assignment and evaluation of teaching staff and related personnel to support parent choice programs and programs for special populations. (7%)

Assumes other special programs and projects as assigned. (3%)

Qualifications:

1. Education Level: Master’s degree from an approved institution with a major in educational administration or the accepted equivalent. 

2. Certification or Licensure: Appropriate Nebraska administrative certificate. 

3. Experience desired: Facilitation experience and/or administrative experience in curriculum, instruction and assessment related areas.

4. Other requirements: Skilled in the use of standard office applications of technology, able to maintain and apply approved budgets to identified programs, highly organized, ability to work harmoniously with others, task and goal oriented. Valid driver’s license.
 

Requirements Chart

Date of Adoption
July 12, 1999
Date of Revision
March 7, 2005
September 4, 2007
January 21, 2008
September 15, 2008
July 12, 2010
August 1, 2016

2100.37: Coordinator of Secondary Programs

2100.37: Coordinator of Secondary Programs holly Mon, 07/01/2019 - 13:26

Reports to: Director of Secondary Education

General Summary: Provides coordination of all activities between secondary schools, the District, post-secondary institutions, community organizations, and businesses related to dual enrollment, career and technical education, academic programs and transitions.

Essential Functions:

Works with district administrators and workforce development stakeholders to establish new and innovative programs which emulate employment trends; monitor existing programs; works with school principals to determine program offerings; recommends courses for addition to or elimination from curriculum; coordinates communications of secondary programs to students and public; coordinates with state and local educational agencies to ensure continuity and relevance of programs, and assists in evaluation of program effectiveness. (25%)

Works with industry representatives, advisory members, and district personnel (teachers, Curriculum and Instruction MEP Facilitators, principals and directors) to develop curriculum and select instructional materials, supplies, and equipment; coordinates with principals and district administrators to establish and maintain program-appropriate instructional facilities. (15%)

Develops, coordinates and maintains articulation agreements with labor and post-secondary institutions; coordinates district participation in dual enrollment programs; assists school principals and district administrators with personnel needs for dual enrollment programs. (10%)

Coordinates district support of Career and Technical Education teaching staff including professional development to effect changes and improvements in the delivery of instruction; assures that all CTE classes maintain a dual focus on both academic and technical skill development; visits schools regularly to review programs, share ideas, and provide feedback to improve teaching methods, assists school principals and district administrators with personnel needs for CTE programs. (10%)

Facilitates local, state and federal grants related to secondary programs; assures that all expenditures follow district, state, and federal compliance guidelines; coordinates the post-graduate reports and exiting senior survey and reports; interprets data to make program decisions. (10%)

Collaborates with the Directors of Student Services, the Office of Secondary Education, and the Office of Special Education related to alternative educational programs; assists with the development and implementation of program procedures, including but not limited to Horizon High School and programs for suspended, expelled, and Restart students. (10%)

Coordinates middle and high school procedures related to individual student Personal Learning Plans in collaboration 

with building administrators and the Curriculum & Instruction MEP Facilitator responsible for secondary counselors, including but not limited to the development of the four year plan, ACT preparation, College and Career Readiness, and transitions. (10%)

Establishes and maintains strong and effective working relationships with professional organizations. (5%)

Assumes other duties as assigned. (5%)

Qualifications:

  1. Education Level: Master’s degree from an approved institution with a major in educational administration or the accepted equivalent (preferred). Course work or experience in alternative and/or career and technical education (required).
     
  2. Certification or Licensure: Appropriate Nebraska teaching certificate (required) or administrative certificate (preferred).
     
  3. Experience desired: Facilitation experience and/or administrative experience in curriculum, instruction and assessment related areas. Data analysis and program evaluation experience.
     
  4. Other requirements: Skilled in the use of standard office applications of technology, able to maintain and apply approved budgets to identified programs, highly organized, ability to work harmoniously with others, task and goal oriented. Valid driver’s license.

Requirements Chart

Date of Adoption
January 21, 2008
Date of Revision
September 15, 2008
August 1, 2016

2100.40: Coordinator of Early Childhood

2100.40: Coordinator of Early Childhood holly Mon, 07/01/2019 - 13:33

Reports to:  Director of Special Education

General Summary: Assists in the design, development and delivery of early childhood programs. The Coordinator assists the Director of Special Education/Director of Early Childhood and Elementary Education, with staffing, budgeting, data collection and reporting, staff development, and program implementation and evaluation for identified/programs.

Performance Responsibilities:

  1. Collaborates with administrators and staff to provide leadership and support to programs for students, birth through age 5 for identified buildings/levels/special education programs. (10%)

  2. Assists in the coordination and implementation of Multi-Disciplinary and Individualized Family Service Plans/Individual Education Plan procedures, assuring that processes result in appropriate programs and placement options for students with disabilities at identified buildings/levels/special education programs. (10%)

  3. Conducts reviews of assigned special education documents so as to ensure compliance with district procedures, state, and federal laws. (2%)

  4. Assists building staff with the identification and implementation of scientific, research-based instructional interventions, service delivery models, specialized materials and other appropriate supports for students with disabilities to enable them to progress in the District adopted curriculum and meet district and state standards. (10%)

  5. Assists with maintaining a continuum of service delivery options for students with disabilities in the least restrictive environment, including the provision of related services as appropriate. (12%)

  6. Is responsible for ensuring program and level transition processes, transportation, extended school year/continuous year services, and Child Find for students at identified buildings/levels/special education programs. (7%)

  7. Collaborates with building and district administrators, other coordinators, and District Level Leaders as necessary to provide a staff development program for staff (certificated and classified) at identified buildings/levels/programs. (5%)

  8. Assists in communicating with parents and staff members regarding evaluation, programming, placement, services and rights of students with disabilities. (5%)

  9. Assists with the recruitment, selection, and evaluation of staff at identified buildings/levels/special education programs. (5%)

  10. Assists in the preparation of federal, state and local reports under the direction of the Director of Special Education/Director of Early Childhood and Elementary Education. (5%)

  11. Assists the Director of Special Education/Director of Early Childhood and Elementary Education with budget development and implementation for identified buildings/levels/programs. (5%)

  12. Assists with the implementation of data collection processes and assists in verifying data accuracy using available technology. (5%)

  13. Assumes responsibility for own professional growth and development; for keeping current with the literature and new research findings; and for attending appropriate professional meetings and conferences. (2%)

  14. Assumes other responsibilities as delegated and assigned. (3%)

  15. Assists in the preparation of federal, state and local reports related to Title I to ensure compliance with state and federal rules and regulations. (5%)

  16. Collaborates with the Director of Special Education/Director of Early Childhood and Elementary Education and Curriculum and Instruction MEP Facilitator for Early Childhood to provide leadership and ensure compliance with district procedures, state, and federal laws. (9%)

 

Preferred Qualifications:

  1. A six-year educational specialist degree from an approved institution, with required course work in special education.

  2. Appropriate Nebraska Administrative Certificate.

  3. Four years of successful administrative experience in the area of special education.

  4. Experience and leadership in special education administration.

 

Required Qualifications:

  1. A master's degree from an approved institution with a major in special education.

  2. Appropriate Nebraska Administrative Certificate.

  3. Four years of successful teaching experience in the area of special education.

  4. Experience and leadership abilities in appropriate facets of school administration; sensitivity to the needs and objectives of the District.

Requirements Chart

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Responsibilities and duties assigned are at the discretion of the Superintendent.

 

Employee Signature:  ____________________________________ Date:  _________________

 

Supervisor Signature:  ___________________________________ Date:  _________________

Date of Adoption
August 5, 2000
Date of Revision
March 7, 2005
September 4, 2007
May 5, 2008
September 15, 2008
September 21, 2009
February 6, 2012
August 1, 2016

2100.50: Principal PK-12

2100.50: Principal PK-12 holly Mon, 07/01/2019 - 13:38

Reports to: Principal's designated Central Office performance evaluator 

General Summary: Serves as the educational leader of the school. Responsible for the educational programs and services in the school. Responsible for implementing district programs, policies, and procedures.

Essential Functions:  

Instructional Leadership and Vision for Learning

I. The principal: 

A. Assumes responsibility for the continuous school improvement plan and process. 

B. Provides for effective instructional leadership, including monitoring student performance relative to assessments, and ensuring that the written curriculum is the taught, assessed curriculum. 

C. Assumes leadership responsibilities for effective selection, induction, and continual staff development and improvement of all personnel. 

D. Directs the development of instructional leadership capacity among teachers and teams. 

E. Provides for effective evaluation and supervision of all personnel. 

F. Provides visible leadership ensuring a positive educational culture that enhances the academic, social, physical, and emotional development of all students. 

G. Communicates the school vision in order to establish high expectations for student and staff performance. 

H. Assists staff to analyze varied sources of information and multiple sources of data to make educational improvement decisions. 

II. School Management The principal: 

A. Budgets time to achieve balance between administrative and supervisory duties. 

B. Identifies needed changes and improvement in school plant and effectively capitalizes on District resources, procedures and personnel. 

C. Provides sound fiscal management of building resources and programs. 

D. Utilizes effective practices and teaches clear guidelines for appropriate student behavior to provide a safe school environment. 

E. Demonstrates effective skills in conflict resolution, problem analysis, decision-making, and judgment. 

F. Demonstrates effective written, oral and nonverbal communication and facilitation skills. 

G. Directs the planning, implementation, and evaluation of programming related to student activities, clubs, and athletics. 

III. Interpersonal Relationships The principal: 

A. Demonstrates positive interpersonal relations with students, staff, families and community. 

B. Promotes, assesses, and nurtures a positive interpersonal climate in the school building. 

C. Creates strategic partnerships with community leaders in order to carry out the school/District mission. 

IV. Professional Responsibilities The principal: 

A. Implements and communicates District programs, policies, and procedures. 

B. Engages in personalized learning and school/District professional growth activities.

C. Holds high expectations for self and others as evidenced by modeling positive work habits and behaviors. 

D. Assumes responsibilities outside the school as related to school matters. 

E. Models and expects staff to exhibit transparent and ethical behavior. 

Qualifications: 

1. Education Level: Preferred: Doctoral degree from an approved institution with a major in educational administration or the accepted equivalent. Required: Master's degree from an approved institution with a major in educational administration or the accepted equivalent. 

2. Certification or Licensure: Appropriate Nebraska Administrative Certificate. 

3. Experience desired: Preferred: Three years of successful experience in administration as building principal. Required: Two years of successful experience in a leadership role, and four years of teaching experience. 

4. Other requirements: Experience, maturity and leadership abilities in appropriate facets of school administration - sensitivity to the needs and objectives of the student, school and district; the ability to supervise, evaluate, and manage the work of others; leadership skills in the area of curriculum development, management and evaluation.

Requirements Chart

Date of Revision
August 20, 1990
September 21, 1998
November 1, 2004
January 21, 2008
September 15, 2008
October 3, 2016

2100.51: Assistant Principal PK-12

2100.51: Assistant Principal PK-12 holly Mon, 07/01/2019 - 13:41

Reports to: Building Principal 

General Summary: Supports the building principal to provide leadership of the educational program and services in the school. Responsible for implementing district programs, policies, and procedures under the direction of the building principal. 

Essential Functions

I. Instructional Leadership and Vision for Learning 

The assistant principal 

A. Supports the continuous school improvement plan and process. 

B. Provides effective instructional leadership, including monitoring student performance relative to assessments, and ensuring that the written curriculum is the taught, assessed curriculum. 

C. Supports the effective selection, induction, and continual staff development and improvement of all personnel. D. Supports the development of instructional leadership capacity among teachers and teams. 

E. Provides for effective evaluation and supervision of personnel. 

F. Provides visible leadership ensuring a positive educational culture that enhances the academic, social, physical, and emotional development of all students. 

G. Supports the communication of the school vision in order to establish high expectations for student and staff performance. 

H. Assists staff to analyze varied sources of information and multiple sources of data to make educational improvement decisions. 

II. School Management The assistant principal: 

A. Budgets time to achieve balance between administrative and supervisory duties. 

B. Identifies needed changes and improvement in school plant and effectively capitalizes on District resources, procedures and personnel. 

C. Supports sound fiscal management of building resources and programs. 

D. Utilizes effective practices and teaches clear guidelines for appropriate student behavior to provide a safe school environment. 

E. Demonstrates effective skills in conflict resolution, problem analysis, decision-making, and judgment. 


F. Demonstrates effective written, oral and nonverbal communication and facilitation skills. 

G. Supports the planning, implementation, and evaluation of programming related to student activities, clubs, and athletics. 

III. Interpersonal Relationships The assistant principal: 

A. Demonstrates positive interpersonal relations with students, staff, families and community. 

B. Promotes, assesses, and nurtures a positive interpersonal climate in the school building. 

C. Creates strategic partnerships with community leaders in order to carry out the school/District mission. 

IV. Professional Responsibilities The assistant principal:

A. Implements and communicates District programs, policies, and procedures. 

B. Engages in personalized learning and school/District professional growth activities. 

C. Holds high expectations for self and others as evidenced by modeling positive work habits and behaviors. 

D. Assumes responsibilities outside the school as related to school matters. 

E. Models and expects staff to exhibit transparent and ethical behavior. 

Qualifications: 

1. Education Level: Preferred: Doctoral degree from an approved institution with a major in educational administration or the accepted equivalent. Required: Master's degree from an approved institution with a major in educational administration or the accepted equivalent. 

2. Certification or Licensure: Appropriate Nebraska Administrative Certificate. 

3. Experience desired: Preferred: Three years of successful experience in administration as building principal. Required: Two years of successful experience in a leadership role, and four years of teaching experience. 

4. Other requirements: Experience, maturity and leadership abilities in appropriate facets of school administration - sensitivity to the needs and objectives of the student, school and district; the ability to supervise, evaluate, and manage the work of others; leadership skills in the area of curriculum development, management and evaluation. 
Requirements Chart

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Responsibilities and duties assigned are at the discretion of the supervisor and building principal (or superintendent).

 

Date of Adoption
November 3, 1980
Date of Revision
November 17, 1997
September 21, 1998
January 21, 2008
September 15, 2008
October 3, 2016
Reaffirmed
November 1, 2004

2320: Consultants

2320: Consultants holly Mon, 07/01/2019 - 13:45

The Board encourages the use of consultants as a means of providing the schools with specialized services not normally required on a continuing basis. 

Date of Adoption
February 4, 1974
Date of Revision
February 16, 1998
Reaffirmed
September 17, 2007
February 2, 2015

2400: Organization and Administration

2400: Organization and Administration holly Mon, 07/01/2019 - 13:48

The Board will determine the policies to guide the administration of all activities of the district.  The policies will be developed with the assistance of the superintendent and other staff.

The superintendent is responsible to the Board for the administration of the schools under applicable laws and policies of the District.  If a situation demanding a decision is not covered by an existing policy or rule, the superintendent or designated representative is empowered to make the decision deemed best, later reporting to the Board.

Each employee and pupil is responsible for following approved policies and rules.

The superintendent is responsible for establishing clear lines of authority and responsibility and open lines of communication, both vertically and horizontally. The Board authorizes the superintendent to create and maintain councils, cabinets, and committees necessary to implement the management team concept and to provide for the effective, efficient administration of the district.

Date of Adoption
February 4, 1974
Date of Revision
January 19, 1998
December 6, 2004
Reaffirmed
January 21, 2013

2400.1: Organization and Administration

2400.1: Organization and Administration holly Mon, 07/01/2019 - 13:51

The Millard Public Schools is administered in accordance with a staff organizational plan that is developed by the Superintendent and approved by the Millard Board of Education.  The superintendent is responsible to the Board for the effective administration of the District.

In the organization and administration of the schools, the superintendent shall balance responsibility with commensurate authority subject to the reserve and legal powers of the Board.  This means that a member of the staff, when assigned a responsibility or a position, shall be given the authority to make the decisions necessary to perform the tasks.

Date of Adoption
February 4, 1974
Date of Revision
January 19, 1998
December 6, 2004
Reaffirmed
January 21, 2013

2400.2: Line of Responsibility- School Board and Superintendent

2400.2: Line of Responsibility- School Board and Superintendent holly Mon, 07/01/2019 - 13:55

The Board shall determine and set the policies of the Millard Public Schools within the framework of state statutes and law.  The Board will approve and adopt the policies of the District.

The Board shall transact official business with professional staff members and other school employees only through the superintendent.

The superintendent is charged with executing the policies of the District.  Through the superintendent, all employees and students of the school district are expected to adhere to Board policies and rules.

In cases where emergency action must be take within the school system which is not covered by District policies, the superintendent is authorized to act, but such decisions are subject to review by the Board at its next regular meeting. The superintendent is to inform the Board promptly of such action and of the need for any policy changes.

The superintendent is responsible for long-term planning necessary to guide the Board in policy development.

The superintendent is to establish and maintain an orderly plan for preserving and making accessible the policies and rules adopted by the Board.  Accessibility is to extend to all employees of the school district, members of the Board, and residents of the school district.

The chief objective of the superintendent is the development and promotion of the educational program of the district consistent with state statutes and District policies.

The superintendent has sole responsibility for operational matters, personnel, curriculum and instruction and business functions, subject to the approval of the Board.  This includes the selection and assignment of school employees, the management of the school plant and equipment, and the administration and supervision of the educational program and the public relations program.

The superintendent is to prepare and submit annually for Board approval a budget of anticipated income and expenditures and shall be responsible, with Board authorization, for the expenditure of and proper accounting for all funds in accordance with the budget.


The superintendent (or designated representative) is to attend all meetings of the Board except at times when consideration may be given to the superintendent’s appointment and salary.

 

Date of Adoption
February 4, 1974
Date of Revision
January 19, 1998
December 6, 2004
Reaffirmed
January 21, 2013

2400.3: Line and Staff Relationships

2400.3: Line and Staff Relationships holly Mon, 07/01/2019 - 14:00

I. Relationship With The Principal

Classroom teachers are under the direct supervision of the building principal. Work assignments, schedules and courses of study are channeled through the principal to teachers.  All requests for assistance, materials, or information will be directed to the principal.

Teachers may expect the principal to guide and assist them in their work with pupils and to share in their disciplinary problems.  Either may seek the advice and counsel of other supervisors in the solution of specific problems or for interpretation of policy.

II. Relationship with Directors, Coordinators, Consultants, and Department Heads

The role of directors, coordinators, consultants, and department heads requires that they be supportive to teachers and that they assist them in their teaching.  Teachers may expect the supervisor to help them improve instructional techniques and methods, to keep them advised as to better utilization of instructional material, and to provide the assistance necessary to improve instructional services for pupils.

III. Relationship with the Superintendent

Teachers may confer with the superintendent on problems related to their affiliation with the school system.  Such problems as assignments, teaching loads, salary, continuing contract, certification, or general working conditions should be discussed with the administrator most immediately in charge of the area and then with the superintendent.

IV. Relationship with Other School Employees

Requests for other than routine aid from custodians, maintenance workers, clerical personnel and others should be made through the principal.  Any problems between classroom teachers and other school employees should be referred to the principal.

Date of Adoption
February 4, 1974
Date of Revision
January 19, 1998
Reaffirmed
December 6, 2004
January 21, 2013

2400.4: Administrators Leaving the Building

2400.4: Administrators Leaving the Building holly Mon, 07/01/2019 - 14:03

When it is necessary for an administrator to be away from the District, he or she shall notify his or her supervisor.

Date of Adoption
February 4, 1974
Date of Revision
August 4, 1997
Reaffirmed
December 6, 2004
January 21, 2013

3000: Support Services

3000: Support Services unanimous Thu, 02/28/2019 - 14:32

3110: Preparation of Budget

3110: Preparation of Budget holly Mon, 07/01/2019 - 14:06

The Superintendent shall annually present a recommended budget to the Board of Education for its consideration and adoption (or amendment and adoption as amended). Such budget shall present budgeted revenues, expenditures, and tax levies that are within the parameters established by law.

 

Date of Adoption
April 7, 1975
Date of Revision
September 15, 1997
October 19, 1998
Reaffirmed
July 7, 2008
November 20, 2017

3110.1: Program Budgeting

3110.1: Program Budgeting holly Mon, 07/01/2019 - 14:10

The Superintendent or the Superintendent’s designee shall develop and publish or otherwise distribute the procedures for the budget development process.

The budget development process, called Program Budgeting, without limitation, shall: 

I. Provide for involvement and participation of administrators, staff members, and others interested in the conduct of the business of the District;

II. Provide for a general fund cash reserve of no less than four percent (4%) and no more than sixteen percent (16%) of the anticipated budget of expenditures for the year;

III. Provide in the general fund contingency for unanticipated expenses of no less than one-fifth of one 

percent (0.2%) and no more than one percent (1%) of the anticipated budget of expenditures for the year;

IV. Provide a tangible, demonstrable connection between assessments of operational curriculum effectiveness and allocation of resources;

V. Provide a rank ordering of program components providing flexibility in budget expansion, reduction, or stabilization based on changing needs or priorities;

VI. Provide for cost-benefit analyses in the decision-making process;

VII. Provide for budget requests or submissions with descriptions that permit evaluation of consequences of funding or non-funding in terms of performance or results;

VIII. Provide for budget requests that compete with each other for funding based upon evaluation of criticality of need and relationship to achievement of curriculum effectiveness; and,

IX. Provide a timetable or schedule for implementation of the budget development process and the preparation of the final budget to be presented to the Board of Education. 

Prior to July 1, the Superintendent shall present to the Board of Education the Superintendent’s proposed budget for the ensuing school year. The Board of Education shall review the Superintendent’s proposed budget and may amend such as it deems advisable.

Prior to adopting the District’s budget for the ensuing year, the Board of Education shall publish the proposed budget and conduct a hearing on such as required by law. The Board, after the public hearing, shall adopt the proposed budget (or amend and adopt the budget as amended) and shall cause it to be filed and appropriate tax levies to be set as required by law. 

Date of Adoption
April 7, 1995
Date of Revision
November 16, 1998
July 7, 2008
November 20, 2017

3111: Accounts Receivable - Collection Agencies

3111: Accounts Receivable - Collection Agencies holly Mon, 07/01/2019 - 14:13

The District may engage the service of collection agencies to assist with the collection of overdue accounts, insufficient fund checks, and other unpaid obligations due and owing to the District.

Date of Adoption
November 1, 2010
Reaffirmed
October 2, 2017

3121: Accounting Practices

3121: Accounting Practices holly Mon, 07/01/2019 - 14:17

The fiscal accounting and reporting practices of the District shall be in conformance with Nebraska Department of Education regulations and all other relevant state and federal laws.

Date of Adoption
April 19, 2010
Reaffirmed
October 2, 2017

3122: Purchasing Cards

3122: Purchasing Cards holly Mon, 07/01/2019 - 14:19

Purchasing cards may be used for purchases made on behalf of the District.  The issuance and use of such purchasing cards shall be subject to the procedures promulgated by the superintendent (or designee).

Date of Adoption
May 16, 2011
Date of Revision
August 1, 2016

3122.1: Purchasing Cards

3122.1: Purchasing Cards holly Mon, 07/01/2019 - 14:21

The Superintendent (or designee) shall have the authority to contract with one or more financial institutions, card-issuing banks, credit card companies, charge card companies, debit card companies, or third-party merchant banks capable of operating the purchasing card program on behalf of the District.


The persons assigned a purchasing card shall be limited to individuals (1) who have job responsibilities that include the authority and responsibility for making purchases on behalf of the District, (2) who have been recommended to be issued a purchasing card by his/her supervisor, (3) whose supervisor has agreed to review and approve monthly purchasing card statements submitted by him/her, (4) who has satisfactorily completed the District’s purchasing card training and testing program, (5) who is determined by the superintendent (or designee) to have a need to have access to such purchasing card, and (6) who has received written approval from the superintendent (or designee) to be issued such purchasing card.

The Superintendent (or designee) shall also have the authority and responsibility for promulgating procedures related to the issuance and use of purchasing cards in the District.

Such procedures shall, inter alia, provide the following:

1. That an itemized receipt for purposes of tracking expenditures shall accompany all purchasing card purchases. In the event that a receipt does not accompany such a purchase, purchasing card privileges shall be temporarily or permanently suspended in accordance with the District’s policies, rules, and procedures. 


2. That upon the termination or suspension of employment of an individual using a purchasing card, such individual's purchasing card account shall be immediately closed and he or she shall return the purchasing card to the District’s business office. 


3. That no officer or employee of a political subdivision shall use a District purchasing card for any unauthorized use. 

Date of Adoption
August 1, 2016

3131: Employee Expense Reimbursement

3131: Employee Expense Reimbursement holly Mon, 07/01/2019 - 14:25

Employees of the school district may be reimbursed for reasonable and necessary expenses incurred in the performance of their duties for the District including, but not limited to, travel costs and other expenses approved in accordance with the rules and/or administrative procedures promulgated under this policy.

Date of Adoption
March 18, 2002
Date of Revision
September 2, 2008
Reaffirmed
April 17, 2017

3150: Fundraising Activities by the School

3150: Fundraising Activities by the School holly Mon, 07/01/2019 - 14:27

The schools may fundraise for student activities, school projects, and non-profit charitable organizations provided that such fundraising does not restrict or impair the educational program and is consistent with the standards, criteria, and limitations of District Rules 1115.1(I), 1340.1(II), 3921.1 (I)-(IV), 6700.1 (II)(A)(5)(a)-(i), 7305.1 (III) and (IV) which are incorporated herein. 

Individual schools may not commence any fundraising activities to raise funds for any “special project” as that term is defined in District Rule 3614.1 until the special project has been pre-approved by the Superintendent (or designee). 

The District does not by this policy create or establish an open or public forum and reserves the sole and absolute right to determine the acceptable fundraising activities conducted district-wide. 

The only authorized district-wide campaigns for solicitation of funds from employees and students will be the United Way campaign and the Millard Public Schools Foundation campaign.

Individual schools may choose to participate in fundraising activities to benefit the school, the student activities of the school, school projects, and non-profit charitable organizations, provided that such participation does not restrict or impair the educational program and is consistent with the standards, criteria, and limitations of District Rules 1115.1(I), 1340.1(II), 3921.1 (I)-(IV), 6700.1(II)(A)(5)(a)-(i), 7305.1 (III) and (IV) which are incorporated herein. Permission to conduct these fundraising activities must be approved by the school principal prior to the commencement of the fundraising activities, except for fundraising for “special projects,” which cannot commence until the special project is pre-approved by the Superintendent (or designee).

Date of Adoption
July 9, 2007
Date of Revision
October 7, 2013

3150.1: Fundraising Activities by the School

3150.1: Fundraising Activities by the School holly Mon, 07/01/2019 - 14:32

Individual schools may choose to participate in fundraising activities to benefit the school, the student activities of the school, school projects, and non-profit charitable organizations, provided that such fundraising does not restrict or impair the educational program and is consistent with the standards, criteria, and limitations of District Rules 1115.1(I), 1340.1(II), 3921.1 (I)-(IV), 6700.1(II)(B)(5)(a)-(i), 7305.1 (III) and (IV) which are incorporated herein. Permission to conduct these fundraising activities must be approved by the school principal prior to the commencement of the fundraising activity, except any fundraising activities for “special projects” as that term is defined in District Rule 3614.1, must be pre-approved by the Superintendent (or designee).

Individual schools may not commence or participate in any fundraising activities to raise funds for any “special project” as that term is defined in District Rule 3614.1 until the special project and fundraising activity has been pre-approved by the Superintendent (or designee). If a school, parent or community group wishes to engage in fundraising for a “special project,” building principals shall follow the procedures for submitting special projects to the Superintendent (or designee) set forth in District Rule 3614.1.

The schools may advertise fundraising events in the Activities Express newspaper, if such assistance is determined by the Superintendent or designee to be consistent with the standards, criteria, and limitations of District Rules 1115.1(I), 1340.1(II), 3921.1 (I)-(IV), 6700.1(II)(A)(5)(a)-(i), 7305.1 (III) and (IV) which are incorporated herein. Promotional material for fundraising activities taking place in individual schools may be distributed to students by school staff members only. Promotional material for fundraising activities taking place in individual schools may be distributed in the individual school newsletters and newspapers.

The only authorized district-wide campaigns for solicitation of funds from employees and students will be the United Way campaign and the Millard Public Schools Foundation campaign.

Participation in fundraising activities by students and staff must be voluntary.

Schools may not use class time to participate in fundraising activities, unless the fundraising activity is within the context of a curricular program.

Schools may not use door-to-door solicitations in their fundraising activities.

Schools may not exclude any students from attending celebratory or recognition activities that occur as a result of fundraising activities.

Date of Adoption
July 9, 2007
Date of Revision
October 7, 2013

3215: Tuition Fees

3215: Tuition Fees holly Mon, 07/01/2019 - 14:36

Students from other districts attending Millard Public Schools shall be subject to tuition when permitted by law and as established by the Board of Education.

Date of Adoption
April 7, 1975
Date of Revision
January 21, 2019
Reaffirmed
August 16, 2010

3215.1: Students - Tuition

3215.1: Students - Tuition holly Mon, 07/01/2019 - 14:37

Any student who does not qualify for free tuition shall be charged tuition in an amount equal to the “Annual Cost Per Pupil ADM” contained in the most recent Annual Financial Report filed with the Nebraska Department of Education. One-half of such tuition shall be paid to the District before such student is admitted to classes each semester.

Date of Adoption
April 7, 1975
Date of Revision
April 4, 2011
January 21, 2019

3225: Property - Sales and Disposal

3225: Property - Sales and Disposal holly Mon, 07/01/2019 - 14:40

The superintendent (or designee) shall be authorized to sell or otherwise dispose of any surplus property or equipment in the District.  Prior to such sale, the surplus property or equipment shall be presented to the Board in the District Treasurer’s Report.

The superintendent (or designee) shall select a method of sale that is likely to produce the greatest return for the district.  Such method may include, but is not necessarily limited to, local public auctions, online electronic auctions, negotiations, sales to employees for not less than fair market value, or trade-ins.  If, after due diligence, it is determined that an item has no monetary value, the item may be recycled or otherwise disposed of.

The proceeds from the sale of property shall be applied first to the costs associated with the sale.  The remaining balance, if any, shall be receipted into District funds as directed by the superintendent (or designee).

The superintendent (or designee) may promulgate administrative procedures to further the implementation of this policy.

Date of Adoption
April 7, 1975
Date of Revision
March 7, 1994
April 18, 2011
April 16, 2018
Reaffirmed
March 5, 2018

3235: Gifts, Donations, and Grants

3235: Gifts, Donations, and Grants holly Mon, 07/01/2019 - 14:45

Gifts and Donations. The District welcomes gifts and donations from individuals and organizations that will enhance the District’s educational programs or extracurricular activities, that are consistent with the terms of the District’s policies and rules and are permitted under any applicable state and federal laws. The District reserves the right to refuse, cancel or terminate any gift or donation that is deemed to be not appropriate for or contributing to the District’s educational mission and goals, that would adversely effect the District, or for any reason set forth in the District’s policies and rules. Once accepted, all gifts and donations become the property of the District. The acceptance or rejection of any gift or donation shall not be considered an endorsement of any kind by the District.  

The Superintendent (or designee) or building principals may accept on behalf of and for the school district any gift or donation of money or property (except for real property which must be approved by the Superintendent) which enhances the District’s educational programs or extracurricular activities. Provided however, that building principals shall not solicit or accept any gifts and donations nor approve any fundraising activities for “special projects” as defined by District Rule 3614.1 without the prior approval of the Superintendent (or designee).


Grants. The District also welcomes the opportunity to solicit and apply for any grants that would contribute to the District’s educational mission and goals. Administrators at the District or building level may apply for grant funding for projects or programs that are consistent with objectives of the District’s strategic plan or the building’s site plan. Any application that would (1) impact the data network or storage of data, (2) impact the HVAC or electrical systems, (3) increase the time of custodial or grounds personnel, (4) require the renovation or alteration of any of the District’s facilities, grounds, or equipment, or (5) impact any other aspect of the District’s programs and/or services shall require the approval of the appropriate administrator(s) for the division(s) impacted. Additionally, if the proposed application would require any commitments (financial, personnel, or otherwise) from the District, or require the District to engage in a “special project” as that term is defined in District Rule 3614.1, the application shall require approval from the Superintendent (or designee).

Date of Adoption
April 7, 1975
Date of Revision
May 21, 2007
October 7, 2013

3235.1: Gifts, Donations, and Grants

3235.1: Gifts, Donations, and Grants holly Mon, 07/01/2019 - 14:48

I. Gifts and Donations 


A. Gifts and donations that satisfy the criteria below may be accepted by building principals although the Superintendent (or designee) has the ultimate authority with respect to any gift or donation. To be acceptable by a building principal, a gift or donation must satisfy all of the following criteria:

1. Shall have a purpose consistent with those of the District;

2. Shall not bring undesirable or hidden costs to the District;

3. Shall not place restrictions on the school program;

4. Shall not deter the best instructional practice of students;

5. Shall not imply endorsement of any business or product; 

6. Shall not be in conflict with any provision of the District rules or public law; 

7. Shall not be intended for or to be used for a “special project” as defined in District Rule 3614.1 unless the special project has been previously approved by the Superintendent (or designee) as provided herein.

B. Building principals are prohibited from conducting or approving any fundraising activities to solicit gifts or donations for a “special project” unless the special project has been approved by the Superintendent (or designee). 

C. Once accepted, any gift or donation shall become the property of the District. The Superintendent (or designee) shall have the right to cancel or terminate any gift or donation after acceptance if the Superintendent (or designee) determines that in his or her discretion, the gift or donation no longer serves the best interest of the District. 

D. The acceptance of any gift or donation shall not be construed as an endorsement of any particular individual, business enterprise or commercial product by the District. The District may, but is not required to publicly recognize donors as part of an acceptance of any gift or donation.

II. Grants. 

A. Approval for grant proposal/application submission must be obtained through the Grants Office at least eight weeks prior to the grant proposal/application deadline. If notification of a new grant opportunity is announced by the funding source allowing less than eight weeks, the administrator and/or teacher responsible for the proposed project or program may request a possible exception from the Grants Coordinator.

B. To obtain approval, the administrator and/or teacher responsible for the proposed project or program must first submit an Executive Summary to the Grants office on the Major Grant Submission Approval form. The Grants Coordinator will work with the administrator and/or teacher in charge of the proposed project as necessary on obtaining the appropriate signature(s).

C. If a grant proposal/application submission would provide funding for any “special project” as that term is defined in District Rule 3614.1, the special project must be pre-approved by the Superintendent (or designee) prior to submitting it to the Grants Office for review and approval.

D. After submission approval has been obtained, the administrator and/or teacher of the proposed project must establish a committee to develop a project or program plan consistent with all applicable District standards and develop a draft narrative and budget, which must be reviewed and approved by the Superintendent (or designee) if the submission involves a “special project.”

E. Grant funding shall be used by the school and/or the District only as specified in the proposal, funding award notification, and/or applicable state and federal law unless prior approval has been obtained in writing from the funding source.

F. The Superintendent (or designee) shall have the right to cancel or terminate any grant if the Superintendent (or designee) determines that in his or her discretion that the grant no longer serves the best interest of the District. 

Date of Adoption
April 7, 1975
Date of Revision
May 21, 2007
October 7, 2013

3300: Purchasing - General

3300: Purchasing - General holly Mon, 07/01/2019 - 14:51

Purchasing of goods and services for the District shall be done efficiently, economically, competitively and without prejudice or favoritism towards any vendor.  All purchases shall be made in a manner consistent with federal law, state law, and District policies, rules, and procedures.

Date of Revision
February 3, 1992
September 6, 2011

3300.1: Purchasing - Goods and Services

3300.1: Purchasing - Goods and Services holly Mon, 07/01/2019 - 14:54

Purchasing of goods and services for the District shall be done efficiently, economically, competitively and without prejudice or favoritism towards any vendor. All purchases shall be made in a manner consistent with federal law, state law, and District policies, rules, and procedures.

In making purchasing decisions, consideration must be given to the quoted price but may also be given (when appropriate) to other factors including, but not limited to:

    A.    Quality and reliability of the product or service
    B.    Availability of repair services and replacement parts
    C.    Availability and reliability of product support
    D.    Economy and efficiency which may result from standardization
    E.    Compatibility with the end user’s needs
    F.    Timely delivery
    G.    Compliance of vendors with District policies and rules as well as applicable law

The superintendent (or designee) may develop administrative procedures consistent with this Rule. Such procedures may provide specific steps to be followed in purchasing certain goods and/or services. Upon publication of such administrative procedures, all purchases encompassed by the procedures shall thereafter be made in a manner consistent with such procedures.

In the event the superintendent (or designee) determines that a product or service has characteristics that are sufficiently unique to preclude price quotes from competing vendors, the superintendent (or designee) may proceed with negotiating a purchase of the product or service if, in his/her opinion, the purchase is nonetheless in the best interest of the District.

All payments for goods and services shall be presented to the Board of Education for approval prior to remittal except under the following circumstances: (a) the purchasing circumstances require immediate payment, (b) the district’s payment schedule presents an undue hardship for the vendor, (c) early payment avoids a late charge or results in a discount for the District, and (d) the Board of Education cancels or reschedules a regular board meeting. The preceding exceptions shall apply only when there are no known disputes regarding the claim for payment.

Date of Adoption
December 17, 2012

3315: Receiving Goods

3315: Receiving Goods holly Mon, 07/01/2019 - 14:58

When goods are delivered to the Distribution Center, the receiving clerk is responsible for checking them for quantity and quality and will sign and forward the receipt copy to the business office.  If goods are sent directly to a school, the principal has the same responsibility. 

Date of Adoption
April 2, 2018

3410: Investing - General

3410: Investing - General holly Mon, 07/01/2019 - 14:59

District funds not required for immediate obligations shall be invested in accordance with state law. Authorized investments shall include, but not necessarily be limited to, the following: (1) the Nebraska Liquid Asset Fund, (2) collateralized bank certificates of deposit, (3) insured savings accounts and money market accounts, (4) government agency securities, and (5) U.S. treasuries.

Date of Adoption
November 6, 2006
Date of Revision
March 6, 2017

3416: Treasurer's Report

3416: Treasurer's Report holly Mon, 07/01/2019 - 15:01

The Treasurer of the Board will submit a monthly financial report to the Board.

Date of Adoption
April 7, 1979
Date of Revision
August 16, 2010
March 5, 2018

3419: Periodic Audit

3419: Periodic Audit holly Mon, 07/01/2019 - 15:03

The Board of Education shall cause to be examined annually by a public accountant, or a certified public accountant, all financial records, which are maintained directly or indirectly in the administration or management of public school funds.

Date of Adoption
April 7, 1975
Date of Revision
August 16, 2010
March 5, 2018

3419.1: Periodic Audit

3419.1: Periodic Audit holly Mon, 07/01/2019 - 15:05

The audit examination shall be conducted in accordance with generally accepted auditing standards and shall include all funds over which the Board has direct or supervisory control.

The Board shall select an auditing firm experienced in municipal accounting and willing to perform the required services for the established fee.

Date of Adoption
April 7, 1975
Date of Revision
August 16, 2010
March 5, 2018

3425: Accounting Receipt of Funds

3425: Accounting Receipt of Funds holly Mon, 07/01/2019 - 15:06

All cash, checks, or other funds received by the District (including funds received by and/or for student organizations) shall be deposited expeditiously into the appropriate bank accounts and recorded on the District’s financial records in a manner consistent with the requirements of federal law, state law and District rules and procedures.

Date of Adoption
April 7, 1975
Date of Revision
September 6, 2011
Reaffirmed
May 20, 2019

3425.1: Accounting - Receipt of Funds

3425.1: Accounting - Receipt of Funds holly Mon, 07/01/2019 - 15:08

All cash, checks, or other funds received by the District (including funds received by and/or for student organizations) shall be deposited expeditiously into the appropriate bank accounts and recorded on the District’s financial records in a manner consistent with the requirements of federal law, state law, and District rules and procedures. 

For all cash and checks received by a District employee or a student organization representatives: 

1. When requested, a receipt shall be issued by such employee or representative to the party tendering the cash or check. When a receipt is not requested, the employee or representative shall be responsible for maintaining an accounting record of the receipt in a manner approved by the Superintendent or designee. (This section shall not apply to the sale of food, drink, or other such concession items where immediate possession of the product is given in-lieu of a receipt.) 

2. Each building shall ensure that its procedures provide for a least two people independently counting such funds and documenting such count.

Date of Adoption
April 7, 1975
Date of Revision
September 6, 2011
May 20, 2019

3505: Operations & Maintenance Management - Direction & Supervision

3505: Operations & Maintenance Management - Direction & Supervision holly Mon, 07/01/2019 - 15:10

The maintenance and operation of the District’s facilities shall be under the direction and supervision of the superintendent (designee).

The District may engage the services of private vendors to assist with such services. In such case, the private vendor shall report to and be supervised by the superintendent (designee). All District employees in the operations & maintenance departments shall be directed, supervised, and evaluated by the private vendor as provided for in the contract with such vendor.

Date of Adoption
September 6, 2011

3510: Buildings and Grounds / Security - Locks

3510: Buildings and Grounds / Security - Locks holly Mon, 07/01/2019 - 15:12

The Superintendent (Designee) shall be responsible for the installation, maintenance, and operation of all electronic and manual lock systems controlling access to the District’s facilities.

Date of Adoption
April 7, 1975
Date of Revision
January 17, 2011
Reaffirmed
January 7, 2019

3517: Business Injury Prevention Program

3517: Business Injury Prevention Program holly Mon, 07/01/2019 - 15:15

The District shall establish a Safety Committee as required by law.

Date of Adoption
September 23, 1996
Date of Revision
January 17, 2011
Reaffirmed
January 7, 2019

3517.1: Business Injury Prevention Program

3517.1: Business Injury Prevention Program holly Mon, 07/01/2019 - 15:18

There shall be established a Safety Committee consisting of eight members: 

    a. four of whom shall be appointed by the Superintendent, or his or her designee; and, 

    b. one who shall be selected and appointed by the collective bargaining units representing the certificated staff (teachers and nurses); and, 

    c. one who shall be selected and appointed by the collective bargaining unit representing the custodial and maintenance staff; and, 

    d. one who shall be selected and appointed by the collective bargaining unit representing the educational paraprofessionals; and, 

    e. one who shall be selected and appointed by the Superintendent, or his or her designee to represent non-union employees including professional technical employees and food service. 

The safety committee will operate within the guidelines established by the Nebraska Department of Labor for injury prevention programs. Each school principal shall be responsible for implementing the district safety program in his or her building. The Superintendent will assign an administrator the responsibility for implementing the district safety program in each of the district’s non-school buildings.

Date of Adoption
September 23, 1996
Date of Revision
January 17, 2011
January 7, 2019

3611: Construction / Planning - Determining Needs

3611: Construction / Planning - Determining Needs holly Mon, 07/01/2019 - 15:20

The significance of providing school facilities that enhance the District’s educational program is recognized by the Board. To assure a comprehensive approach to projecting and planning needs, at least the following aspects of need will be considered:

A. Expansions or changes in educational programs in the district

B. Plant and site aesthetics and suitability for construction

C. Demographic characteristics

D. City/county master plan and zoning

E. Financial ability of the school district

F. Safety and welfare of pupils

G. Relationship (proximity, boundary conditions) between the projected new facilities and those already in existence

The Superintendent or designee is directed to establish such administrative arrangements, as he or she considers necessary to determine such needs.

Date of Adoption
February 4, 1974
Date of Revision
September 23, 2002
January 27, 2003
Reaffirmed
May 3, 2010
September 4, 2018

3612: Construction Planing - Forecasting Enrollments

3612: Construction Planing - Forecasting Enrollments holly Mon, 07/01/2019 - 15:24

Methods for forecasting enrollment shall make use of the following:

  1. Prior enrollment history (three to five year trend)

  2. Pre-kindergarten census data and historical trend for kindergarten class

  3. Number of students on in-district transfers and number in option enrollment program

  4. Final plat number of lots available for development

  5. Expected ratio of students to number of lots

  6. Information from city and country planning regarding future development
Date of Adoption
February 4, 1974
Date of Revision
September 23, 2002
January 27, 2003
Reaffirmed
May 3, 2010
October 1, 2018

3613: Construction Planning - Master Facility Plan

3613: Construction Planning - Master Facility Plan holly Mon, 07/01/2019 - 15:27

The District shall develop and maintain a Master Facility Plan which shall include Standard Facility Guidelines and Facility Depreciation Plans.

The Standard Facility Guidelines shall contain general guidelines for planning construction and/or renovation projects for elementary schools, middle schools, and high schools in the District.

The Facility Depreciation Plans shall contain general guidelines for the replacement of major depreciable items in the District's buildings and on its grounds. These items shall include roofs, parking lots, sidewalks, irrigation systems, tracks, HVAC systems, and other such depreciable items.

The District may employ the services of consultants or other professionals to assist with the development and maintenance of the information in the Master Facility Plan.

Date of Adoption
January 27, 2003
Reaffirmed
May 3, 2010
December 3, 2018

3614: Construction Planning - Special Projects

3614: Construction Planning - Special Projects holly Mon, 07/01/2019 - 15:29

Every proposed project that impacts the facilities and/or grounds of the District shall receive written approval from the Superintendent (or designee) before such project commences.

Date of Adoption
August 6, 2007
Reaffirmed
May 3, 2010
October 1, 2018

3614.1: Construction Planning - Special Projects

3614.1: Construction Planning - Special Projects holly Mon, 07/01/2019 - 15:32

I. All special projects shall require written approval by the Superintendent (or designee) prior to commencement of the project.

A. “Special projects” shall include, but not necessarily be limited to, projects that involve the following:

1. Building additions or renovations (including out-buildings)

2. Planting of trees, shrubs, flowers, or any other plants

3. Landscaping

4. Drilling, cutting, or otherwise penetrating the walls, ceilings, or floors of any facility.

5. Carpeting & painting

6. HVAC, electrical, & plumbing

7. Installation of marquees or other permanent exterior signs

8. Fencing

9. Irrigation systems

10. Sidewalks, driveways, parking lots or other concrete work

11. Playground equipment

12. Technology (including but not limited to data, voice, and video systems) that would be (or could be) connected to or impact the District’s data network

13. Any equipment or device that would become permanently affixed to any building or grounds (e.g., picnic tables, bike racks, benches, etc. that are anchored in concrete)

B. “Special projects” shall not include the following:

1. The taping of materials to walls (within the limitations provided by the fire code).

2. The tacking of materials to bulletin boards or other surfaces designed specifically for such use.

3. The moving of desks, chairs, file cabinet, or other stand alone furniture or equipment that is not fastened to or otherwise attached to the floors, walls, or ceilings of a facility.

4. The routine repairing and/or maintaining of existing facilities, grounds, and equipment by the District’s custodial, grounds, maintenance, and technology personnel.

5. The hanging of pictures, plaques, posters, etc. that are light-weight (i.e., not exceeding 10 lbs.). Such hangings shall not be in close proximity to electrical wiring; data, video, or voice cabling; HVAC control systems; or any other such installations that may be present in or on the walls.

C. All proposed special projects shall be reviewed in light of the following criteria:

1. The project must be clearly defined.

2. The project must be beneficial and desirable to the District.

3. The funding for the project must be clearly delineated and the funds must be committed and immediately available.

4. The project must contain materials and equipment that are appropriate for their intended use.

5. The project materials, equipment, and workmanship must meet the standards of the District for those areas for which standards have been established (e.g., color and quality of paint, width and depth of sidewalks, make and model of defibrillators, etc.).

6. The project shall not present unacceptable long-term operational, maintenance, licensing, or other expenses for the District.

7. The project must meet all building, fire, and safety codes; all ADA requirements; and all other requirements of local, state, and federal law.

8. The project must not interfere with the physical integrity of (or access to) existing utilities, cabling, irrigation systems, or other installations (either above or below the surface) or, in the alternative, must provide for the relocation of such installations.

9. The outside contractors (or others acting as such) for the project shall possess the appropriate skills and experience and, further, shall carry insurance coverage deemed appropriate by the District (with the District named as an additional insured).

10. Any other reasonable criteria deemed appropriate by the Superintendent (or designee).

II. The District may require that a project be designed by an architect and/or engineer. The architect and/or engineer shall be selected by (and be directed by) the District. The cost of such services shall be paid for by the District.

III. All applications for approval of special projects must be submitted by the building principal (or the highest ranking administrator at a site without a principal). If any student, parent, or community groups are directly involved in a special project, such group(s) shall work directly with and through the building principal. They shall not work with or through the District’s architects, engineers, or project managers. After a special project is approved, the building principal shall periodically update the Superintendent (or designee) on the progress of the fundraising activity for the special project, if any.

IV. No administrator shall approve (or acquiesce to) any special project being conducted in the facilities or on the grounds under his/her supervision unless such project has received prior written approval as noted hereinabove. Administrators and building principals shall not enter into any contracts for special projects. The Superintendent (or designee) shall have the sole authority to enter into such contracts. The Superintendent (or designee) shall also have the sole authority to approve any alterations or changes to the special project suggested by the contractor or by the District’s architects, engineers or project managers.

V. Any employee who has knowledge of the planning or commencement of an unapproved project in the facilities or on the grounds of the District shall immediately notify the Superintendent (or designee) or the administrator who has supervisory responsibility for such facilities or grounds.

Date of Adoption
August 6, 2007
Date of Revision
September 16, 2013
October 1, 2018
Reaffirmed
May 3, 2010

3621: Professional Services - Architects & Engineers

3621: Professional Services - Architects & Engineers holly Mon, 07/01/2019 - 15:35

Except as provided by law, the District shall not engage in the construction of any public works involving architecture or engineering unless the plans, specifications, and estimates have been prepared and the construction has been observed by an architect, a professional engineer, or a person under the direct supervision of an architect or professional engineer except that this requirement shall not apply to any public work in which the contemplated expenditure for the complete project does not exceed the statutory limitations. 

In conjunction with each bond issue for the construction of new facilities and/or the renovation of existing facilities, the District shall convene an ad hoc Architect Selection Committee. The Architect Selection Committee shall consist of at least four members recommended by the superintendent or the superintendent’s designee and approved by the board of education. The committee shall be responsible for conducting a selection process and making recommendations to the board regarding the selection of architect(s) for the bond issue construction project(s). 

The selection of architects for projects that are not related to a bond issue may be made by the administration from the list of architects previously engaged by the District to do construction and/or renovation projects. The administration may also select architects through a process approved by the superintendent (or designee) who have not been previously engaged by the District in the event the superintendent (or designee) determines that the characteristics of a specific project are sufficiently unique so that it is in the best interest of the District to select an architect with a particular area of expertise. 

The professional services contracts for architects and engineers may be in the form of a standard AIA (American Institute of Architects) contract as it may be amended by the School District’s attorneys and shall set forth the services to be performed by the architect and/or engineer. Such contract shall provide for a reasonable retainage of fees until the project is closed out, all contractors and vendors have been paid, and all issues have been resolved.

Date of Adoption
February 17, 2003
Date of Revision
December 3, 2018
Reaffirmed
May 3, 2010

3622: Professional Services - School District Attorney

3622: Professional Services - School District Attorney holly Tue, 07/02/2019 - 09:47

The services of the school district attorney may be accessed by the superintendent (or designee) for matters pertaining to site acquisition, easements, dedications, contracts, contract payments, liens or claims, and such other matters as may arise.

Date of Adoption
February 4, 1974
Date of Revision
November 3, 2003
December 3, 2018
Reaffirmed
May 3, 2010

3622.1: Professional Services - School District Attorney

3622.1: Professional Services - School District Attorney holly Tue, 07/02/2019 - 09:50

I. The school district’s attorney shall review:

A. land purchase contracts

B. construction contracts

C. easements and/or permits for utilities

D. title and deeds for dedicated sites

E. the need for new legislation relative to special land use


II. The school  district’s attorney shall prepare:


A. titles and deeds

B. settlement documents for land transfer

C. condemnation documents for site and easement acquisition

D. liens and claims

E. deeds of dedication for rights-of-way

F. resolutions for board approval involving easements, rights-of-way, and land sales


III. The school district’s attorney shall provide legal representation during condemnation proceedings, suits involving construction contracts and payments.



IV. The school district’s attorney shall coordinate settlement and condemnation payments for land and easement acquisition.

Date of Adoption
February 4, 1974
Date of Revision
November 3, 2003
December 3, 2018
Reaffirmed
May 3, 2010

3623: Professional Services - Project Manager

3623: Professional Services - Project Manager holly Tue, 07/02/2019 - 10:00

The District may employ the services of a project manager to supervise construction and/or renovation projects when such services would be in the best interest of the District.  Such project manager shall represent the interests of the District exclusively and shall have no financial business or other relationships with architects, engineers, contractors, manufacturers or suppliers that could create a conflict of interest with the District on such projects.

Date of Adoption
November 17, 2003
Reaffirmed
May 3, 2010
October 1, 2018

3631: Construction Site - Acquisition

3631: Construction Site - Acquisition holly Tue, 07/02/2019 - 10:17

Real property acquisition for school purposes shall proceed in the following manner:


I. The proposed property shall be evaluated by an architect or engineer to determine whether or not such property is suitable for its intended purpose.

II. The property shall be appraised by a certified real estate appraiser.

III. Acquisition of the property shall be made by purchase or eminent domain proceedings pursuant to law.

Date of Adoption
February 4, 1974
Date of Revision
November 17, 2003
Reaffirmed
May 3, 2010
September 4, 2018

3632: Construction Site - Landscaping

3632: Construction Site - Landscaping holly Tue, 07/02/2019 - 10:21

To the extent permitted by site topography and site improvements and where economically feasible, all desirable trees, shrubs, and vegetation shall be preserved.

Date of Adoption
February 4, 1974
Date of Revision
November 17, 2003
Reaffirmed
May 3, 2010
September 4, 2018

3641: Construction Procedures - Bidding

3641: Construction Procedures - Bidding holly Tue, 07/02/2019 - 10:24

The District shall bid every project for the construction, remodeling, or repair of any school-owned building or for site improvements when the contemplated expenditures for such project exceed the statutory limitations. 

Each bid shall be accompanied by a bid bond or certified check in the amount of five percent (5%) of such bid. 

The bidding procedures shall comply with the requirements of state law. 

Date of Adoption
December 15, 2003
Date of Revision
November 5, 2018
Reaffirmed
May 3, 2010

3642: Construction Procedures - Contracts

3642: Construction Procedures - Contracts holly Tue, 07/02/2019 - 10:28

The District shall use the appropriate standard contract forms published by the American Institute of Architects (AIA) for its construction projects. Such forms may be amended in whole or in part upon recommendation of legal counsel.

Such contracts shall provide: (1) that the contractor provide a certificate of insurance with coverage determined appropriate by the District, (2) that no tobacco products or e-cigarette type products may be used in District facilities or on grounds owned, leased, or operated by the District, and (3) that all workers will wear District-provided security badges as directed by the District.

Prior to the District issuing security badges to employees of contractors and any subcontractors who will be doing work at District facilities or on grounds owned, leased or operated by the District, such employees must receive security clearance, which includes passing a criminal background check conducted by a District-approved background check company. The contractor and/or subcontractor shall be responsible for compliance, which shall include submitting the names of employees to the background check company at least two weeks in advance of the anticipated start date of any work or project at a District facility or on grounds owned, leased or operated by the District, the payment of all costs for conducting the background check and permitting only those employees who receive proper security clearance to work at District facilities.

Date of Adoption
October 18, 2004
Date of Revision
October 21, 2013
April 21, 2014
Reaffirmed
October 18, 2004

3642.1: Background Check Procedures - Contracts

3642.1: Background Check Procedures - Contracts holly Tue, 07/02/2019 - 10:32

I. All employees of contractors and/or subcontractors must receive proper security clearance prior to working at a District facility and to receive a District-issued security badge. 

II. At least two weeks prior to the anticipated start date of any work at a District facility or on grounds owned, leased or operated by the District, all contractors and subcontractors shall submit the names of all employees who will be working on the project to a District-approved background check company in order to receive proper security clearance for a District security badge. The District may, but is not required to, excuse the employees of any contractor or subcontractor from a criminal background check, if an employee has previously received security clearance to work at District facilities during a two-year period prior to the anticipated start date of the project. Any employee who does not pass the District’s security requirements shall not receive a security badge and shall not be permitted to work at a District facility or on grounds owned, leased or operated by the District.

III. To receive proper security clearance and be issued a District security badge, the criminal background check must show that the employee of a contractor or subcontractor has:

1. No felony convictions (where the court’s jurisdiction is continuing or ended less than seven years ago) for a crime involving weapons, drugs, violence, theft, robbery, burglary, terroristic threats, or sexual offenses;

2. No felony charges pending court adjudication or disposition for a crime involving weapons, drugs, violence, theft, robbery, burglary, terroristic threats, or sexual offenses;

3. No misdemeanor convictions (where court jurisdiction is continuing or ended less than five years ago) for a crime involving weapons, drugs, violence, theft, robbery, burglary, terroristic threats, or sexual offenses;

4. No misdemeanor charges pending court adjudication or disposition for a crime involving weapons, drugs, violence, theft, robbery, burglary, terroristic threats, or sexual offenses.

IV. Once the criminal background check is completed, the contractor and/or subcontractor is responsible for providing a list of employees who have passed the criminal background check to the District prior to the District issuing a Notice to Proceed with the project or prior to the District approving the commencement of any work at a District facility or on District property. 

V. After the commencement of the work or project at a District facility or on District property, all contractors and subcontractors shall self-report to the District and the District-approved background check company any subsequent criminal arrests and convictions, or any unknown prior criminal arrests or convictions that were not known prior commencement of the work or project, for any offense described in this rule, of an employee working at a District facility or on District property. Such obligation to self-report any subsequent criminal arrests or convictions is to ensure the safety and security of the Districts students, visitors, employees, property and equipment and such obligation shall continue throughout the term of the contractor’s and/or subcontractor’s contract. 

VI. The employees of a contractor and/or subcontractor shall comply with all District rules and policies. The District reserves the right to revoke a security badge and to remove any employee of a contractor or subcontractor from school property if an employee is not wearing the security badge, has violated any District policy or rule, is being disruptive to the educational environment, or is deemed to be a threat to the safety of the students or District employees in the District’s sole discretion. 

VII. The District reserves the right to terminate the contract of any contractor or subcontractor if the contractors’ or subcontractors’ employees fail to wear security badges, are consistently disruptive while working on District property, or if such vendor or contractor refuses to abide by the District’s directive to remove an employee from school property.

Date of Adoption
October 21, 2013

3643: Procedures - Naming Facilities

3643: Procedures - Naming Facilities holly Tue, 07/02/2019 - 10:35

Responsibility for naming all schools and portions of existing facilities, indoor and outdoor, rests with the Millard Board of Education.

Date of Adoption
September 17, 1979
Date of Revision
July 26, 1999
March 15, 2004
Reaffirmed
May 3, 2010
October 1, 2018

3643.1: Procedures - Naming Facilities

3643.1: Procedures - Naming Facilities holly Tue, 07/02/2019 - 10:45

A committee of the Board, appointed by the Board President, will consider all suggestions offered and will make a recommendation to the Board of Education. The chairperson of the committee shall be appointed by the Board President.  The chairperson shall determine the timelines, schedules and name collection procedures for completing the committee’s assignment. The committee may solicit names from the community or from members on the committee.  In considering names for the facility, the committee shall consider individuals, living or deceased, who have contributed to education, the community, the District, the city, the state, or the country. Consideration may also be given to geography, location of subdivision, former owners of the property on which the building is situated, or major financial contributors to a particular project or the District.

Buildings that may be named include new school buildings, existing school buildings or facilities that have not been named after an individual; outdoor facilities, including stadiums and facilities within the building such as a media center, gymnasium, or auditorium. Facilities that currently exist and are named after an individual will not be rededicated or renamed unless the facility is relocated to a new site or a different purpose is designed for an existing facility. Facilities that have been dedicated and named for locations, geography, subdivisions, former owners of the property on which the building is situated, may be renamed and rededicated by action of the Board. Facilities within existing buildings that are not currently named or dedicated may be named in accordance with this policy.

Date of Adoption
July 26, 1999
Date of Revision
March 15, 2004
September 19, 2016
Reaffirmed
May 3, 2010
October 1, 2018

3644: Procedures - Dedication Plaques

3644: Procedures - Dedication Plaques holly Tue, 07/02/2019 - 10:58

All major building projects will be identified by a suitable plaque(s) identifying the project, year completed, the names of the board members, superintendent, architectural firm, project manager, general, mechanical and electrical contractors.

Date of Adoption
November 21, 1977
Date of Revision
July 26, 1999
March 15, 2004
Reaffirmed
May 3, 2010
September 17, 2018

3644.1: Procedures - Dedication Plaques

3644.1: Procedures - Dedication Plaques holly Tue, 07/02/2019 - 11:02

Officers of the Board of Education at the time the contract is awarded will be listed, followed by other board members. Members who join the Board during construction of the building will be included on the list.

Date of Adoption
November 7, 1977
Date of Revision
July 26, 1999
March 15, 2004
Reaffirmed
May 3, 2010
September 17, 2018

3645: Procedures - Change Orders

3645: Procedures - Change Orders holly Tue, 07/02/2019 - 11:05

When board-approved plans and specifications of contracts for construction, remodeling, or renovation of district facilities are amended by change order, the change order shall be issued in accordance with the contracts to which the District is a party and shall be in accordance with the rules, regulations, and standards established by the Board of Education.


The rules, regulations, and standards shall provide the Board of Education with timely knowledge of the change orders and ensure that any expenditure of district funds will be pursuant to Board of Education approval.

Date of Adoption
May 18, 1998
Date of Revision
October 18, 2004
Reaffirmed
May 3, 2010
September 17, 2018

3645.1: Procedures - Change Orders

3645.1: Procedures - Change Orders holly Tue, 07/02/2019 - 11:08

The following procedures shall be followed with respect to the administration of board-approved construction, renovation, and remodeling of capital improvements of the District (hereinafter referred to as "construction"). 

I. Definitions 

For purposes of this Rule, the following definitions shall apply: 

A. "Superintendent's Construction Review Committee" shall mean a committee established by the superintendent to receive construction reports and other communications from the owner's representative(s) and to make decisions under the provisions of this Rule on construction related matters. 

B. "Time is of the Essence" shall mean that time is a material condition in a construction contract and delay in the performance of the contract could disrupt the orderly progress of the construction, affect the operations of the District, or affect the cost of construction. 

C. "Owner's Representative(s)" shall mean the construction manager(s), architect(s), engineer(s), or consultant(s) employed by the district to assist with the construction. 

II. Incorporation of Rule Into Contracts and Agreements 

All contracts or agreements between the District and the construction manager(s), architect(s), engineer(s), or consultant(s) shall incorporate this Rule. 

III. Change Orders Changing Cost of Construction $10,000 or Less 

A. Change Orders either increasing or decreasing the contract amount by $10,000 or less may be approved by the Superintendent or his/her designee upon the recommendation of the owner's representative(s) having the duty and responsibility to make the recommendation to the District. 

B. The Change Order shall not require prior approval of the Board of Education but shall be reported to the Board of Education at one of its regularly scheduled meetings or special meetings within ninety days of such approval. 

IV. Change Orders Increasing or Decreasing the Cost of Construction in an Amount Exceeding $10,000: 

A. Where Time Is of the Essence: Where time is of the essence, proposed Change Orders may be approved by the Superintendent or his/her designee without prior presentation to the Board of Education if: 

1. The owner's representative(s) with the responsibility of submitting recommendations for Change Orders to the District determines that time is of the essence and that the decision on the Change Order cannot reasonably be delayed for submission to and consideration by the Board of Education, and submits its determination in writing to the Superintendent, and 

2. The Superintendent or his/her designee determines that time is of the essence and that a decision in the Change Order cannot reasonably be delayed for submission to and consideration by the Board of Education prior to the approval of the Change Order, and 

3. Both the owner's representative(s) and the Superintendent or his/her designee agree that the Change Order is reasonable and necessary, and 

4. In the event the superintendent or his/her designee, in consultation with the Superintendent's Construction Review Committee and the owner's representative(s) are of the opinion that the proposed cost, scope, or effect of the Change Order is not reasonable or beneficial to the district, the contractor may be directed to proceed with the change proposed subject to a determination of cost at a later date. 

Change Orders under this subparagraph shall be reported to the Board of Education at one of its regularly scheduled or special meetings within ninety days of the approval of the Change Order by the Superintendent or his/her designee. 

B. Where Time is Not of the Essence: 

Change Orders where time is not of the essence shall be submitted to the Board of Education for consideration, approval, or rejection at a regularly scheduled or special meeting of the Board of Education in such form as the Board my require. 

V. Material Changes: 

Notwithstanding any other provisions of this Rule, no Change Order may be approved which materially changes the scope of a construction project without prior approval of the Board of Education. 

VI. Execution of Documents: 

Change Order documents may be executed by the Superintendent or his/her designee, and, the Chief Financial Officer is designated to so act on behalf of the Superintendent.

Date of Adoption
May 18, 1998
Date of Revision
October 18, 2004
September 17, 2018
Reaffirmed
May 3, 2010

3646: Construction Procedures - Closing

3646: Construction Procedures - Closing holly Tue, 07/02/2019 - 11:11

The administration shall report to the board of education when a board-approved project reaches "substantial completion."  Thereafter, the project may be closed out and final payments made to contractors when the following conditions are met:

  1. Each contractor has satisfactorily addressed all "punch list" items remaining at the time of substantial completion.
  2. Each contractor has provided satisfactory "as built" drawings to the District or its architect.
  3. Each contractor has provided warranty certificates, operations and maintenance manuals and all other required documents related to the project.
  4. Each contractor has provided the required training to district personnel and has met all other requirements for the project.


Upon closing, all documents and other information related to the project shall be organized, maintained, and preserved in the District's construction records

Date of Adoption
October 18, 2004
Reaffirmed
May 3, 2010
November 5, 2018

3711: Food Services - Program USDA/NDE

3711: Food Services - Program USDA/NDE holly Tue, 07/02/2019 - 11:13

The District shall participate in and comply with all requirements of the National School Lunch and Breakfast Program administered by the United States Department of Agriculture (USDA) and the Nebraska Department of Education (NDE).

Date of Adoption
April 7, 1975
Date of Revision
April 15, 2005
Reaffirmed
October 15, 2012

3712: Food Services - Management

3712: Food Services - Management holly Tue, 07/02/2019 - 11:15

The District may engage the services of a food service management company to assist with the management of its food service program. The procedures for the selection of such food service management company shall comply with the requirements of the National Breakfast and School Lunch Program.

Date of Adoption
August 15, 2005
Reaffirmed
October 15, 2012

3713: Food Services - Committee

3713: Food Services - Committee holly Tue, 07/02/2019 - 11:18

The District shall establish a Nutrition & Wellness Committee which shall be composed of students, parents, teachers, food service personnel, and others as determined by the administration. Such committee shall meet at least annually and make recommendations to the administration with regard to the District's programs related to nutrition and wellness.


The committee shall be composed of the following members:

I. The associate superintendent for general administration

II. Five parents nominated by building principals and selected by the superintendent

III. Three student representatives on the board of education

IV. The curriculum facilitator for K-12 physical education

V. The curriculum facilitator for K-5 health education

VI. The curriculum facilitator for 6-12 health education

VII. The general manager for K-12 food service

VIII. The four building principals from the superintendent’s cabinet

IX. The executive director (or designee) of the Millard Public Schools Foundation


The associate superintendent for general administration shall serve as the chair of the committee.

Date of Adoption
August 15, 2005
Date of Revision
March 17, 2008
Reaffirmed
October 15, 2012

3713.1: Program - Committee

3713.1: Program - Committee holly Tue, 07/02/2019 - 11:20

Pursuant to the requirements of the National School Lunch Program, the following rules, guidelines, and requirements are adopted for the administration of the District’s wellness policy and for the operation of the District’s Nutrition & Wellness Committee:

1.0 Participation

1.1 In addition to representation on the District’s Nutrition & Wellness Committee as provided in Policy 3713, parents, staff, students, and others in the general public shall be provided an opportunity to participate in the development, implementation, review, and update of the local wellness policy as follows: 

1.1.1 The District’s website shall provide a link to an electronic means for individuals to share their thoughts, opinions, information, and suggestions with regard to the development, implementation, review, and update of the District’s wellness policy. 

1.1.2 The committee(s) established by the District to review and revise its curricula related to health and physical education shall share the information such committee(s) received during their review processes with the District’s Nutrition & Wellness Committee.

2.0 Leadership 

2.1 At the building level, the building principal shall have the authority and responsibility to ensure that his/her building is in compliance with the District’s wellness policies, rules, and procedures. 

2.2 At the District level, the superintendent (or designee) shall have the authority and responsibility for ensuring compliance with the District’s wellness policies, rules, and procedures.

3.0 Communications 

3.1 All required communications related to the District’s wellness policy shall be conducted via the District’s website or some other reasonable avenue of communication approved by the superintendent (or designee). 

3.2 The District may, at its discretion, also communicate optional information related to nutritional and wellness via its website or some other reasonable avenue of communication approved by the superintendent (or designee).

4.0 Specific Goals 

4.1 Sleep: Students will synthesize the benefits of sleep by incorporating these behaviors in order to ensure a healthy sleep routine. Progress will be monitored in a designated middle school course. 

4.2 Exercise: Students will synthesize the benefits of vigorous exercise by incorporating these behaviors into their lifestyle. Progress will be measured in a designated middle school course. 

4.3 Nutrition: Students will synthesize the benefits of healthy, balanced eating habits by adopting healthy food choices. Progress will be measured in a designated middle school course. 

4.4 Stress: Students will synthesize the impact of stress by participating in ways that will enhance behaviors and eliminate and/or reduce health risks. Progress will be measured in a designated middle school course.

5.0 Nutrition Guidelines 

5.1 The nutrient content of all foods and beverages served in the District’s breakfasts, lunches, and snacks shall be consistent with the nutritional standards for such programs. 

5.2 The nutrient content of all other foods and beverages sold or made available to students during the school day shall also be consistent with such standards. Pursuant to federal regulations, the term “School Day” shall include the time from midnight and until thirty- minutes after classes have been dismissed for the day.

6.0 Outside Food & Beverages 

6.1 Outside foods and beverages (e.g., foods and beverages brought into the schools by parents or others for birthday parties, classroom snacks, incentive programs, etc.) shall meet the following provisions: 

6.1.1 Distribution of outside foods and beverages must receive prior approval from the building principal. Except as specifically approved by the building principal, such foods and beverages must be commercially purchased and packaged and shall not be distributed beyond the expiration date noted on the package. 

6.1.2 The building principal shall have the authority to prohibit distribution of any and/or all outside foods and beverages in his/her building. 

7.0 Marketing/Advertising 

7.1 Marketing and advertising for foods and beverages during the school day shall be limited to those items that meet the Smart Snacks in School nutrition standards. 

8.0 Evaluation 

8.1 The District shall assess its wellness policies, rules, and procedures at least once every three years to determine: 

8.1.1 The extent to which buildings are in compliance with the district’s policies, rules, and procedures. 

8.1.2 The extent to which the District’s policies, rules, and procedures compare to model policy, rules, and procedures. 

8.1.3 The progress made by students in attaining the goals noted hereinabove. 

8.2 The District shall make its assessment results available to the public via its website or via some other reasonable means of communication.

Date of Adoption
June 5, 2006
Date of Revision
November 5, 2012
June 5, 2017

3714: Program - Offerings

3714: Program - Offerings holly Tue, 07/02/2019 - 11:23

The District shall offer food services to the students in all of its elementary, middle, and high school buildings (unless exempted by rules promulgated under this policy). Food service offerings shall be Food - based and shall minimize or eliminate the availability of foods of minimal nutritional value (as defined by the USDA’s National School Lunch and Breakfast Program).

Date of Adoption
August 15, 2005
Date of Revision
March 19, 2013
Reaffirmed
May 6, 2019

3714.1: Program - Offerings

3714.1: Program - Offerings holly Tue, 07/02/2019 - 11:24

I. The following definitions shall apply to this Rule: 

A. “A la carte” shall mean individually priced food items (i.e., protein, fruits, vegetables, grains, and milk). Multiple a la carte items purchased at the same time may constitute a qualified meal if the combination of multiple items meets the United States Department of Agriculture (USDA) requisites. 

B. “Competitive foods” shall mean edible products and/or beverages sold or distributed in or on school owned property when such products and/or beverages are not a part of the District’s food service program. 

C. “Foods of minimal nutritional value (FMNV)” shall mean soda water, water ices, chewing gum, and certain candies (e.g., hard candy, jellies and gums, marshmallow candies, fondant, licorice, spun candy, and candy coated popcorn) as defined by the USDA. 

D. “Qualified meal” shall mean a meal which meets the requisites for a reimbursable meal under the USDA’s National School Lunch and Breakfast Program. 

E. “Snacks” shall mean food or beverage items that are not a component (i.e., protein, fruit, vegetable, grain, or milk) of a qualified meal. 

 

II. General Provisions 

A. All students in the District shall have access each school day to both breakfast and lunch programs. 

B. A la carte and snack items may be offered to students under the following restrictions: 

    1. Elementary Schools: With the exception of milk, a la carte and snack items may be purchased only after the student has first purchased a qualified meal. 

    2. Middle Schools: With the exception of milk, a la carte and snack items may be purchased only after the student has first purchased a qualified meal while school is in session. When school is not in session students may purchase a la carte items without a qualified meal purchase.     

    3. High Schools: Students shall not be required to purchase a qualified meal prior to purchasing a la carte and snack items. 

C.The procedures of the District’s food service program shall provide multiple ways for students to select their meal items to create a meal package that constitutes a qualified meal. 

D. Classroom snacks may, if approved by the building principal, be given to students at any time during the school day other than 30 minutes before and after those times when qualified breakfasts or lunches are being served. Birthday parties, holiday events, and all other activities held during the school day shall be subject to this provision. 

E. In elementary schools, deep-frying shall not be used as a method of on-site preparation of food. Flash-fried foods from the manufacturer may be served if such foods are heated on-site by a means other than deep-frying. 

F. Restrictions on FMNV 

    1.No foods of minimal nutritional value (FMNV) shall be sold or served to students the midnight before to 30 minutes after the end of the official school day. 

    2. The restriction on selling or serving FMNV shall not apply to the following: 

        a. Foods or beverages sold or served as part of a limited fundraising activity or other school-related activity approved by the building principal. Such items may be sold during school days other than 30 minutes prior, during, and 30 minutes after those times when qualified breakfasts or lunches are being served. “Limited fundraising” shall be defined by FNS NDE. 

        b. Foods or beverages dispensed by a nurse to students during the course of providing healthcare to the student. 

        c. Foods or beverages dispensed to a special needs student pursuant to the student’s individual education plan (IEP). 

        d. Foods or beverages served to students as part of the curriculum (e.g., cultural heritage presentation). 

        e. Foods or beverages on field trips or other activities held off school grounds. 

        f. Foods or beverages which are brought to school by a student for the purpose of the student’s personal consumption. 

 

III. Nutritional Standards 

A. Food items shall meet all requirements set by the USDA for the National School Lunch and School Breakfast Programs: Nutritional Standards For All Foods Sold in schools, as required by the Healthy, Hunger-Free Kids Act of 2010. 

B. All items sold that are defined as “competitive foods”, must meet all guidelines provided by Food and Nutritional Services, USDA, 7 CFR, Parts 210 and 220. 

 

IV. Serving Portions 

Serving portions shall meet all requirements set by the USDA for the National School Lunch and School Breakfast Programs: Nutritional Standards For All Foods Sold in schools, as required by the Healthy, Hunger-Free Kids Act of 2010.

Date of Adoption
August 15, 2005
Date of Revision
August 17, 2009
March 19, 2013
May 6, 2019

3715: Program - Finances

3715: Program - Finances holly Tue, 07/02/2019 - 11:29

The prices established for the sale food and beverages in the food service program shall be such that the revenues received shall at least offset the direct expenditures of the program.

Date of Adoption
August 15, 2005
Reaffirmed
October 15, 2012

3716: Program - Credit Card Payments

3716: Program - Credit Card Payments holly Tue, 07/02/2019 - 11:31

The District’s food service program shall provide a means for students/parents to make credit card payments into a student’s food service account. There shall be no direct charge to the students/parents for such service prior to July 1, 2013.

Date of Adoption
August 1, 2005
Date of Revision
November 5, 2012

3717: Program - Reports

3717: Program - Reports holly Tue, 07/02/2019 - 11:33

At least annually, a report shall be filed with the board of education regarding the operations of the food service program. Such report shall include, among other things, information on the following: (1) program finances, (2) student participation, and (3) recommendations, if any, from the District's Nutrition and Wellness Committee.

Date of Adoption
August 15, 2005
Reaffirmed
October 15, 2012

3718: Program - Beverages

3718: Program - Beverages holly Tue, 07/02/2019 - 11:34

All beverages sold in the school buildings in the District shall comply with the beverage policy stated in the nutrition standards for all foods sold in school required by the Healthy, Hunger Free Kids Act.

Date of Adoption
July 9, 2007
Date of Revision
September 18, 2017

3718.1: Program - Beverages

3718.1: Program - Beverages holly Tue, 07/02/2019 - 11:35

I. The following beverage offerings comply with the beverage policy stated in the nutrition standards for all foods sold in school required by the Healthy, Hunger Free Kids Act and may be sold in the District’s schools: 

A. Elementary Schools 

1. Water- Plain, with or without carbonation; any size

2. ≤8 oz. servings of milk and 100% juice 

a. Skim, flavored skim, 1% unflavored and nutritionally equivalent (per USDA) milk alternatives 
b. 100% fruit or vegetable juice, with or without carbonation 
c. 100% fruit or vegetable juice diluted with water, with or without carbonation and no added sweeteners 

B. Middle Schools 

1. Water- Plain, with or without carbonation; any size

2. ≤12 oz. servings of milk and 100% juice

a. Skim, flavored skim, 1% unflavored and nutritionally equivalent (per USDA) milk alternatives 
b. 100% fruit or vegetable juice with or without carbonation 100% fruit or vegetable juice diluted with water, with or without carbonation and no added sweeteners 

C. High Schools

1. Water- Plain, with or without carbonation; any size

2. No calorie and low calorie beverages with or without caffeine and/or carbonation; calorie free, flavored water 

a. ≤ 12 fl oz. “lower calorie” maximum 40 cal/8 fl oz. Maximum 60 cal/12 fl oz. 
b. ≤ 20 fl oz. “no calorie” less than 5 cal/8 fl oz…Maximum 10 cal/20 fl oz.

3. ≤12 oz. servings of milk and 100 juice

a. Skim, flavored sim 1% unflavored and nutritionally equivalent (per USDA) milk alternatives 
b. 100% fruit or vegetable juice with or without carbonation and 
c. 100% fruit or vegetable juice diluted with water, with or without carbonation and no added sweeteners

II. The above requirements apply to beverages sold on school grounds during the regular day as defined by the USDA.

Date of Adoption
July 9, 2007
Date of Revision
September 18, 2017

3719: Procedure for Student Lunch/Meal Accounts

3719: Procedure for Student Lunch/Meal Accounts holly Tue, 07/02/2019 - 11:38

In accordance with the National School Lunch Program, the District shall adhere to the following meal charge procedures: 

1. The District shall provide all students with a reimbursable meals without restriction. A reimbursable meal is defined as a meal consisting of the current day’s offerings and qualifying as a reimbursable meal pursuant to the Healthy Hunger Free Kids Act. 

2. All cafeteria purchases are to be prepaid by all full pay and reduced meal benefit students before meal services begin in accordance with processes adopted by the District’s food service department. 

3. A reimbursable meal, if requested by the student, will not be denied regardless of any request by the parent/guardian. Parents/guardians are responsible for payment of reimbursable meals requested by a student. 

4. A full pay or reduced meal benefit student who has not prepaid for a meal will not be denied a reimbursable meal at lunch or breakfast consisting of the current day’s offering, provided that the student will not be permitted to buy or charge “a la carte” items in addition to the standard reimbursable meal. 

5. The food service staff shall coordinate communications with parent(s)/guardian(s) to resolve the matter of unpaid charges. In the event that a student has an outstanding negative balance of $30 or more in his/her lunch/meal account, the District may take reasonable actions to collect unpaid funds including through collection agencies, small claims court, or any other legal method deemed necessary by the District.

Date of Adoption
July 10, 2017

3811: Transportation - Students - Regular Education

3811: Transportation - Students - Regular Education holly Tue, 07/02/2019 - 11:41

The District shall provide student transportation services as required by law and may, at its discretion, provide additional student transportation services that are not required by law. The District may charge for such additional transportation services.

Private vendors may be contracted to provide all or a portion of the District’s student transportation services.

All transportation services provided under this policy shall comply with state and federal law.

Date of Adoption
April 23, 2007
Reaffirmed
August 1, 2016
October 2, 2017

3811.1: Transportation - Students - Regular Education

3811.1: Transportation - Students - Regular Education holly Tue, 07/02/2019 - 11:44

I. The District shall provide the following student transportation services to students at the elementary school level: A. Any elementary students who live more than two miles from their assigned schools shall be provided free transportation services to such schools. 

B. The Board of Education may, in its sole discretion, approve additional free transportation services for students who reside within two miles of their assigned school, however, there shall be no bus stops located within a one- mile radius of the main entrance of such elementary school. Students residing within such one-mile radius may, if they so choose, walk to a regularly scheduled bus stop (beyond one mile) to board and ride such bus. 

C. The location and spacing of bus stops (consistent with the foregoing) shall be determined by the superintendent (or designee). 

D. In areas where there is no District-provided transportation service, parents may, at their expense, seek to contract for such services directly with the District’s contracted transportation service provider (or any other transportation provider). 

II. The District shall provide the following student transportation services to students at the middle school level: 

A. The District shall arrange transportation services for all middle school students who live more than two miles from their assigned schools. There shall be a charge for such transportation. The charge for such services shall be determined annually by the District. The charge may (but need not be) sufficient to recover the full cost for such services. 

B. No transportation services shall be arranged by the District for students living within two miles of their assigned schools, however, the parents of such student may, at their expense, seek to contract for such services with the District’s contracted transportation service provider (or any other transportation provider). 

C. Any middle school student who lives in a subdivision that was reassigned to another middle school further from the subdivision than its original school shall be provided transportation services to his/her assigned school provided that such services were approved by the Board of Education at the time of such reassignment 

III. The District shall provide the following student transportation services to students at the high school level: 

A. The District shall provide transportation services free of charge to any student who lives more than four miles from his/her assigned school. However, the District may, at its sole discretion, elect to provide mileage reimbursement to any or all such qualifying students in lieu of transportation. The mileage reimbursement rate for such shall be as prescribed by state law. 

B. No transportation services shall be provided by the District for students living within four miles of their assigned high schools, however, the parents of such students may, at their expense, seek to contract for such services with the District’s contracted transportation service provider (or any other transportation provider). 

IV. Unless otherwise required by law, the District shall not provide transportation services to in-District transfer students (i.e., those students who, at their request, are permitted to attend a school other than the school to which they would have been assigned based upon the location of their residence).

Date of Adoption
April 23, 2007
Date of Revision
May 2, 2011
Reaffirmed
October 2, 2017

3812: Transportation - Students - Special Education

3812: Transportation - Students - Special Education holly Tue, 07/02/2019 - 11:47

The District shall provide transportation services to special education students who qualify for such services under state and/or federal law.

The District shall also provide transportation services to special education students who are required to attend a program in a school other than the school to which they would have been assigned based upon the location of their residence. 

All transportation services provided under this policy shall comply with state and federal law.

Date of Adoption
April 23, 2007
Reaffirmed
February 20, 2017

3813: Transportation - Students - Homeless

3813: Transportation - Students - Homeless holly Tue, 07/02/2019 - 11:49

The District shall provide transportation services to homeless students who qualify for such services under state and/or federal law.

Date of Adoption
April 23, 2007
Reaffirmed
March 21, 2016

3814: Transportation - Students - ELL

3814: Transportation - Students - ELL holly Tue, 07/02/2019 - 11:51

The District shall provide transportation services to students enrolled in the English Language Learner (ELL) program if such students are assigned to a program that is in a school other than the school to which they would be assigned based upon the location of their residence i.e., “neighborhood school”. 

The transportation for such students shall be from their neighborhood schools to their assigned schools unless compelling reasons exist for the administration to arrange otherwise. Such determination shall be made by and at the sole discretion of the Superintendent (or designee).

Date of Adoption
April 23, 2007
Date of Revision
November 5, 2018

3815: Transportation - Students - Private Vehicles

3815: Transportation - Students - Private Vehicles holly Tue, 07/02/2019 - 11:52

Any person using his/her vehicle to transport students for school-related activities shall carry insurance coverage on such vehicle in an amount equal to or greater than the minimum required by Nebraska law. 

Date of Adoption
April 23, 2007
Reaffirmed
March 21, 2016

3816: Transportation - Students - Bus Stops

3816: Transportation - Students - Bus Stops holly Tue, 07/02/2019 - 11:54

Students who utilize district transportation services shall be picked up and discharged only at locations designated by the District. Transportation vehicles shall not wait for tardy students beyond the scheduled pickup times for such designated locations.

Date of Adoption
April 23, 2007
Reaffirmed
March 21, 2016

3817: Transportation - Students - Discipline

3817: Transportation - Students - Discipline holly Tue, 07/02/2019 - 11:55

The student code of conduct shall extend to the District’s transportation services. Any disruptive behavior on school buses or vans shall be referred to the appropriate building principal (or designee).

A student’s transportation services may be suspended or revoked for serious or repeated violations of the student code of conduct. Insubordination towards the transportation driver shall be considered a violation of such code.

Date of Adoption
April 23, 2007
Reaffirmed
March 21, 2016

3821: Transportation - Drivers - Qualifications

3821: Transportation - Drivers - Qualifications holly Tue, 07/02/2019 - 11:57

All student transportation drivers employed by the District (or employed by a transportation contractor for the District) shall be at least 21 years of age and meet all of the requirements of state and federal law for such position. Additionally, all such drivers shall be subject to a satisfactory criminal background check and Nebraska motor vehicle check.

Any student transportation driver who is not subject to periodic or random drug testing under federal or state law shall submit to (and satisfactorily pass) an annual drug test arranged (and paid for) by the District.

“Student transportation driver” shall mean all regularly employed drivers employed by the District (or a contractor for the District) to transport students to school or to activities. “Regularly employed drivers” shall not include teachers, administrators, or other employees whose primary job assignment is other than transporting students.

Date of Adoption
April 23, 2007
Reaffirmed
March 21, 2016

3822: Transportation - Drivers - Training

3822: Transportation - Drivers - Training holly Tue, 07/02/2019 - 11:58

All student transportation drivers employed by the District (or employed by a transportation contractor for the District) shall receive and satisfactorily complete all training required by state and/or federal law.

The District’s administration may provide and require drivers to satisfactorily complete additional training that is not required by state and/or federal law.

Date of Adoption
April 23, 2007
Reaffirmed
August 1, 2016

3823: Transportation - Drivers - Responsibilities

3823: Transportation - Drivers - Responsibilities holly Tue, 07/02/2019 - 12:00

All student transportation drivers employed by the District (or employed by a transportation contractor for the District) shall be responsible for all requirements of such drivers as provided by state and federal law as well as the District’s policies, rules, and administrative directives.

Date of Adoption
April 23, 2007
Reaffirmed
February 20, 2017

3911: Risk Management Insurance Coverage – Property, Casualty, Liability, and Workers’ Compensation

3911: Risk Management Insurance Coverage – Property, Casualty, Liability, and Workers’ Compensation holly Tue, 07/02/2019 - 12:03

The District may purchase property, casualty, liability, workers’ compensation, and other forms of insurance as part of its risk-management program. In making decisions related to such purchases, the Superintendent (or designed) may engage the services of one or more consultants with expertise in the area(s) of insurance being considered.

Date of Adoption
December 7, 2009
Reaffirmed
December 4, 2017

3911.1: Employee Indemnification/Hold Harmless

3911.1: Employee Indemnification/Hold Harmless holly Tue, 07/02/2019 - 12:05

As a part of their job duties, district employees may administer medication to students in accordance with Rule 59 of the Department of Education and the Medication Aide Act. This may include non-medical professionals.

Employees who administer medication within the scope of their employment in accordance with the Medication Aide Act are generally covered by the District’s liability insurance. To the extent an employee is not fully covered by insurance for all potential losses in this regard, the District will indemnify and hold the employee harmless from all claims brought against the employee related to his/her administration of medication to a student that is within the scope of his/her employment at Millard Public Schools.

Date of Adoption
June 16, 2008
Date of Revision
December 4, 2017
Reaffirmed
April 17, 2017

3912: Insurance Coverage – Employee Benefits

3912: Insurance Coverage – Employee Benefits holly Tue, 07/02/2019 - 12:08

The District may purchase health, dental, life, long-term disability, and other forms of insurance to address its obligations under collective bargaining agreements or individual employee contracts. In making decisions related to such purchases, the Superintendent (or designee) may engage the services of one or more consultants with expertise in the area(s) of insurance being considered.

Date of Adoption
December 7, 2009
Reaffirmed
October 2, 2107

3921: Activity Limitations - Foreign Travel

3921: Activity Limitations - Foreign Travel holly Tue, 07/02/2019 - 12:10

No student travel shall be approved, sponsored, or endorsed in any way by the District (or any of its schools or organizations) if such travel is to countries other than the United States or Canada.

Date of Adoption
April 17, 2006
Reaffirmed
September 15, 2014

3921.1: Activity Limitations - Foreign Travel

3921.1: Activity Limitations - Foreign Travel holly Tue, 07/02/2019 - 12:13

Pursuant to Policy 3921, the District does not sponsor nor endorse any student travel outside of the United States or Canada. In furtherance of such policy, the following rules are established:

  1. If a private (non-school-related) organization desires to arrange private foreign travel, the organizational meetings for such travel should be held at non-school locations. However, if the private organization submits a request to use District facilities for such purposes, the request shall comply with the District’s facility use policies and procedures and the organization shall be treated as a for-profit organization. Further, within the first ten minutes and again during the last ten minutes of any meeting held on school property, the individual in charge of such meeting shall inform those in attendance that the travel is in no way sponsored or endorsed by the Millard Public Schools.

  2. No money for such private travel shall be deposited into school District funds nor shall any expenses for such private travel be paid out of District funds.

  3. No fundraising activities for such private travel shall be conducted on school grounds or as part of any school activity.

  4. No teacher, administrator, or other employee of the District shall, in his/her capacity as a District employee, promote private travel plans in his/her classroom, at school activities, or during any other time when the teacher is on duty with the District. Notwithstanding the foregoing, a teacher may, during the summer months when he/she is not under contract with the District, provide services to a private organization conducting foreign travel tours.
Date of Adoption
April 17, 2006
Reaffirmed
September 15, 2014

3922: Activity Limitations - Aircraft & Watercraft

3922: Activity Limitations - Aircraft & Watercraft holly Tue, 07/02/2019 - 12:15

With the exception of regularly scheduled commercial airlines and cruise ships, no activities that result in students riding in aircraft or watercraft shall be approved, supported, or endorsed by the District (or any of its schools or organizations).  The term “aircraft” shall include (but not be limited to) airplanes, sailplanes, hang gliders, and hot air balloons. The term “watercraft” shall include (but not be limited to) motor boats, sailboats, canoes, pontoons, and jet skis.

Date of Adoption
April 17, 2006
Reaffirmed
September 15, 2014

3923: Activity Limitations - Travel Not Sponsored by the District

3923: Activity Limitations - Travel Not Sponsored by the District holly Tue, 07/02/2019 - 12:16

No student travel shall be approved, sponsored, or endorsed in any way by the District (or any of its schools or organizations) if such travel is not a school-sponsored and/or District-sponsored activity.

Date of Adoption
May 21, 2012

3923.1: Activity Limitations - Travel Not Sponsored by the District

3923.1: Activity Limitations - Travel Not Sponsored by the District holly Tue, 07/02/2019 - 12:20

Pursuant to Policy 3923, the District does not sponsor nor endorse any student travel when such travel is not a school-sponsored and/or District-sponsored activity. In furtherance of such policy, the following rules are established:

  1. If a private (non-school-related) organization desires to arrange private travel, the organizational meetings for such travel should be held at non-school locations. However, if the private organization submits a request to use District facilities for such purposes, the request shall comply with the District’s facility use policies and procedures and the organization shall be treated as a for-profit organization. Further, within the first ten minutes and again during the last ten minutes of any meeting held on District property, the individual in charge of such meeting shall inform those in attendance that the travel is in no way sponsored or endorsed by the District.
  2. No money for such private travel shall be deposited into a District account nor shall any expenses for such private travel be paid out of District funds.
  3. No private travel fundraising activities shall be conducted on District grounds or as part of any school activity.
  4. No teacher, administrator, or other employee of the District shall, in his/her capacity as a District employee, promote private travel plans in his/her classroom, at school activities, or during any other time when the teacher is on duty with the District. Notwithstanding the foregoing, a teacher may, during the summer months when he/she is not under contract with the District, provide services to a private organization conducting private travel tours.
Date of Adoption
May 21, 2012

4000: Human Resources

4000: Human Resources unanimous Thu, 02/28/2019 - 14:32

4000: General Personnel Policy Statement

4000: General Personnel Policy Statement holly Tue, 07/02/2019 - 12:23

The District shall employ highly qualified personnel, conduct appropriate staff development activities, and establish policies and working conditions conducive to high morale and enable each staff member to make the fullest contribution to district programs and services.

The goals of the District’s personnel program will include the following:

I.To develop and implement those strategies and procedures for personnel recruitment, screening, and selection which will result in employing the highest quality staff, i.e., those with high capabilities, strong commitment to quality education, and great probability of effectively implementing the District’s learning program.

II.To develop an organizational structure which promotes and advances the learning program, and serves as the primary basis for determining staff assignments.

III.To develop a climate which encourages optimal staff performance, morale, and satisfaction.

IV.To provide staff development programs designed to contribute both to improvement of the learning program and to each staff member’s career development aspirations.

V.To provide for a team approach to education, which includes staff involvement in planning, decision-making, and evaluation.

VI.To provide an appropriate compensation and benefits program.

VII. To develop and use personnel evaluation processes which contribute to the improvement of both staff capabilities and the learning program.

Date of Adoption
October 7, 1974
Date of Revision
August 16, 1993
November 5, 2001
Reaffirmed
November 17, 2008
March 21, 2016

4001: Non-Discrimination and Harassment

4001: Non-Discrimination and Harassment holly Tue, 07/02/2019 - 12:26

The District does not unlawfully discriminate on the basis of race, color, religion, national origin, gender, marital status, disability, age, or on any other basis prohibited by federal, state, or local laws in admission or access to or treatment of employment, or in its programs and activities. 

The District shall provide an employment, teaching and learning environment free from unlawful harassment (including sexual harassment). 

Personnel violating this Policy shall be subject to disciplinary action. 

The following person has been designated to handle inquiries regarding the discrimination and harassment policies: The Associate Superintendent of Human Resources, 5606 South 147th Street, Omaha, NE 68137 (402) 715-8200. The Associate Superintendent of Human Resources may delegate this responsibility as needed. 

Complaints by school personnel or job applicants regarding unlawful discrimination or unlawful harassment (including sexual harassment) shall follow the procedures of District Rule 4001.2.

Date of Adoption
September 20, 2010
Date of Revision
July 9, 2018

4001.1: Non-Discrimination and Harassment

4001.1: Non-Discrimination and Harassment holly Tue, 07/02/2019 - 13:04

I. Unlawful Discrimination and Unlawful Harassment Prohibited. The District is committed to offering employment opportunities to its employees in an environment that is free from unlawful discrimination and unlawful harassment (including sexual harassment) and will not tolerate unlawful discrimination or unlawful harassment (including sexual harassment). All employees are responsible for creating and maintaining an environment free of such unlawful discrimination and unlawful harassment (including sexual harassment). The District does not discriminate on the basis of race, color, religion, national origin, gender, marital status, disability, age, or on any other basis prohibited by federal, state, or local laws (hereinafter “protected status”). 

A. Unlawful discrimination is defined as unfavorable or disparate treatment of a person or class of persons when that person’s protected status is a factor in such unfavorable or disparate treatment. 

B. Disparate or unfavorable treatment of similarly situated employees is not necessarily unlawful discrimination. Treating a person unfavorably in comparison to other similarly situated employees may be unlawful when that person’s protected status is a factor in the disparate or unfavorable treatment. 

II. Sexual Harassment Prohibited. Sexual harassment is considered a form of sex discrimination. Sexual harassment by District personnel of other District personnel, or of students, patrons, or vendors is strictly prohibited and shall be grounds for discipline. Sexual harassment shall include, but is not limited to, unwelcome sexual advances, requests for sexual favors and other verbal, nonverbal or physical conduct of a sexual nature when: 

A. The conduct or communication has the purpose or effect of demanding sexual favors in exchange for benefits or a quid pro quo relationship is created. 

B. Submission to or rejection of the conduct or communication is used as the basis for decisions affecting employment or assignment of staff. 

C. The conduct or communication is so severe, persistent or pervasive that it has the purpose or effect of unreasonably interfering with an employee’s ability to perform his/her job or creates an intimidating offensive or hostile environment. 

III. Retaliation Prohibited. Retaliation is also strictly prohibited and shall be grounds for discipline. There shall be no retaliation by the District or its personnel against any person who, in good faith, reports, files a complaint or otherwise participates in an investigation or inquiry of unlawful discrimination or unlawful harassment (including sexual harassment). The initiation of a complaint in good faith about behavior that may violate the District’s policies shall not result in any adverse action. 

IV. Personnel Complaints. Complaints by District personnel regarding unlawful discrimination or unlawful harassment (including sexual harassment) shall follow the procedures of District Rule 4001.2. 

V. Students Sexually Harassed or Discriminated Against by District Personnel. Students or parents of students complaining of unlawful discrimination or unlawful harassment (including sexual harassment) by District personnel or other students shall report such conduct to the building principal and shall follow the complaint procedures of District Rule 5010.2. 

VI. Definitions. 

A. “Unlawful Harassment” is defined as unwelcomed repetitive conduct affecting the work environment with the effect of unreasonably interfering with the ability of an employee to perform his or her job and creates an intimidating, offensive or hostile work environment, which is based in whole or in part on the employee’s protected status. 

B. “Complainant” shall mean a person employed by the District or an individual performing contracted services under the control and supervision of the District, and who reports to the District under this Rule that he/she has been unlawfully discriminated against or unlawfully harassed (including sexual harassment). 

C. “Adverse action” includes, but is not limited to, any form of physical or verbal intimidation or threat, unjustified job loss close in time to the complainant’s reaction to unlawful discrimination or unlawful harassment (including sexual harassment), unjustified increase in work responsibility without compensation or training close in time to the complainant’s reaction to unlawful discrimination or unlawful harassment (including sexual harassment), and any other unjustifiable work-related treatment that is adverse to the complainant and is a result of his or her reaction to unlawful discrimination or unlawful harassment (including sexual harassment). 

D. “Hostile environment” includes, but is not limited to, a pattern of unwelcome sexual advances, requests for sexual favors, and unwelcome verbal or physical conduct of a sexual nature which interferes with the terms, conditions, or privileges of the complainant’s educational work or performance. Examples include unwanted touching, body contact, pinching, patting, name-calling, repeated propositions, written messages, notes, cartoons, graffiti, intimidation, and any other act or communication which is based on sex and interferes with the complainant’s educational work or performance. 

E. “Quid pro quo” is a relationship that includes, but is not limited to, a superior of the complainant making submission or rejection to requests for sexual favors explicitly or impliedly, a term or condition or privilege of employment. Examples include making submission or rejection the basis for employment decisions affecting the individual’s career, salary, job security, advancement, and day-to-day treatment while performing job responsibilities. 

F. “Retaliation” shall include, but is not limited to, adverse action against a complainant for his or her reaction to unlawful discrimination or unlawful harassment (including sexual harassment), or against any person who, in good faith, reports, or otherwise participates in an investigation or inquiry taken by the person responsible for the unlawful discrimination or unlawful harassment (including sexual harassment), or by any other party so long as the adverse action is the result of the complainant’s reaction to unlawful discrimination or unlawful harassment (including sexual harassment). 

G. “Title IX Coordinator” shall mean the District’s Associate Superintendent of Human Resources. 

Date of Adoption
August 16, 1982
Date of Revision
September 20, 1993
November 20, 1995
March 17, 1997
June 2, 2003
September 20, 2010
July 2, 2012
July 9, 2018

4001.2: Non-Discrimination and Harassment Complaint Procedure

4001.2: Non-Discrimination and Harassment Complaint Procedure holly Tue, 07/02/2019 - 13:07

A. All employees are responsible for helping the District to prevent unlawful discrimination and unlawful harassment (including sexual harassment). Employees who believe that they, or other employees, have been subjected to or have witnessed any conduct by a District employee or student which constitutes unlawful discrimination or unlawful harassment (including sexual harassment) should follow the following complaint and reporting procedures. 

1. Employees are encouraged to directly advise the offending person that such conduct is offensive and must stop. If such an effort is unsuccessful or too uncomfortable, or the employee desires not to directly communicate with the offending person, then the employee should report the matter to their immediate supervisor who shall immediately report the complaint to the Associate Superintendent of Human Resources. 

The supervisor shall assist the complainant in the preparation of a formal written complaint and shall forward the written complaint to the Associate Superintendent of Human Resources within ten (10) working days of the occurrence of the event. The written complaint must be signed by the complainant and contain a complete statement of the facts constituting the offense. 

2. If the alleged offending person is a student, the staff member shall immediately report the matter to a building assistant principal or principal. 

3. When the Associate Superintendent of Human Resources receives such a written complaint of unlawful discrimination or unlawful harassment (including sexual harassment), he or she (or his/her designee) shall: 

a. If the alleged offending person is a District employee, begin formal investigation of the complaint as set forth in Level 1 of the formal complaint procedures set forth in this Rule. 

b. If the alleged offending person is an adult, but not a District employee, begin formal investigation of the complaint and implement appropriate corrective actions as may be available. 

c. If the alleged offending person is a student, immediately report the matter to a building assistant principal or principal. When an assistant principal or principal receives such a report of student discrimination or sexual harassment, he or she shall immediately investigate the matter in accordance with the District’s student discipline procedures and, if it is concluded that a violation of the District’s Standards for Student Conduct has occurred, impose discipline sanctions pursuant to the Standards for Student Conduct and undertake other appropriate actions, if any, to redress any such conduct and prevent its future recurrence. 

II. Investigation Procedures 

Level 1. When the Associate Superintendent of Human Resources receives a written complaint of unlawful discrimination or unlawful harassment (including sexual harassment) by a District staff member, he or she shall designate either a District or building administrator to investigate the matter in accordance with the District's personnel procedures. The administrator designated to investigate the matter shall not be the alleged offending person. 

A. The designated administrator shall investigate the matter and respond to the complainant via a written report within ten (10) working days of the filing of the written complaint. Such written report shall summarize the facts, the determinations made, and, to the extent permissible, any corrective actions to be implemented. 

Level 2. If the employee is not satisfied with the resolution of their complaint at Level 1, he/she may formalize their complaint by filing a formal written appeal with the Associate Superintendent of Human Resources within five (5) working days after the investigator’s written report at Level 1. 

A. The Level 2 written appeal must be signed, contain a complete statement of the facts constituting the complaint, and the reasons the Level 1 resolution of their complaint is not acceptable. 

B. Upon receipt of the formal written appeal and the investigator’s written report, the Associate Superintendent of Human Resources shall investigate the appeal. As part of the investigation, the Associate Superintendent of Human Resources may meet with the complainant and undertake any such investigation as the Associate Superintendent of Human Resources deems appropriate. The Associate Superintendent of Human Resources may, in his or her discretion, designate another District administrator, other than the administrator who investigated the complaint at Level 1, to conduct the investigation and appeal resolution when appropriate. 

C. The Associate Superintendent of Human Resources or his/her designee shall complete a written report and provide the employee with a copy of such written report within ten (10) working days of receiving the formal Level 2 written appeal. Such written report shall summarize the facts, the determinations made, and, to the extent permissible, any corrective actions to be implemented. 

Level 3. If the employee is not satisfied with the resolution of their complaint at Level 2, they may appeal to the District’s Superintendent by filing a formal written appeal with the Superintendent within seven (7) working days after receipt of the written report at Level 2. 

A. The written appeal must be signed, contain a complete statement of the facts constituting the complaint and appeal and the reasons the Level 2 resolution is not acceptable. 

B. Upon receipt of the formal written appeal, the Superintendent may, if he/she deems it necessary, investigate the appeal. As part of any such investigation, the Superintendent may undertake any such investigation deemed appropriate. The Superintendent may, in his or her discretion, designate another District administrator, other than any previously involved administrator(s), to conduct the investigation and appeal resolution when appropriate. 

C. The Superintendent or designee shall complete a written report and provide the employee with a copy of such written report within ten (10) working days of receiving the formal Level 3 written appeal. Such written report shall summarize the facts, the determinations made, and, to the extent permissible, any corrective actions to be implemented. The Superintendent’s decision and any action taken shall be final. 

III. General Provisions. 

A. Nothing in this Rule shall be construed as limiting the ability of employees who have a complaint regarding unlawful discrimination or unlawful harassment (including sexual harassment) from discussing the matter informally with their supervisor or any appropriate District administrators or staff members, or as limiting the involvement of the administration in informally addressing and resolving any such complaints. Employees are encouraged, but not required, to discuss a contemplated complaint informally with their supervisor or other District administrators or staff members prior to filing a complaint. 

B. The time limits in these procedures are for the purpose of insuring prompt action. If an employee does not pursue the next step of a procedure within the time period specified, it shall constitute an abandonment of the complaint. If an investigating administrator does not respond within the time period specified, the employee may proceed to the next level of the complaint procedure. Nothing in this Rule shall prohibit the Associate Superintendent of Human Resources and the employee from jointly agreeing in writing to extend time lines set forth in this Rule. 

C. At any level of the complaint procedure, the investigating administrator may require meetings with the employee and/or the alleged offending person to seek resolution or to further the investigation. Failure by the complainant to participate in any such meeting shall constitute an abandonment of the complaint. Failure of the alleged offending party to participate in any such meetings shall subject such offending party to discipline, as appropriate. 

D. No retaliation of any kind will be permitted against any employee who makes a good faith complaint pursuant to this Rule, or against any person who in good faith participates in or cooperates with an investigation of alleged unlawful discrimination or unlawful harassment (including sexual harassment). 

E. Information regarding an individually identifiable student or employee will only be shared with an employee filing a complaint or with other persons, if allowed by law and in accordance with District policies and rules. 

F. To the extent permitted by law and in accordance with District policies and rules, the identity of employees filing complaints pursuant to this Rule and any documents generated or received pertaining thereto, will be kept confidential. Information may be disclosed if necessary to further an investigation or appeal, or if necessary to carry out appropriate discipline. The District may disclose information to District personnel, law enforcement authorities, and others when necessary to enforce this Rule or when required or allowed by law. 

G. The proper law enforcement agency will be contacted promptly when there is a reasonable suspicion that a violation of a state or federal criminal law may have been committed. 

H. Working days shall mean: (i) days when school is in session for students during the school year; and (ii) all weekdays when school is in recess for summer vacation, excluding any national holidays. 

Date of Adoption
September 20, 2010
Date of Revision
July 2, 2012
July 9, 2018

4002: Service Animals

4002: Service Animals holly Tue, 07/02/2019 - 13:14

The District will comply with applicable federal and state statutes, regulations, and rules regarding the use of service animals by disabled employees. All requests for an employee with a disability to be accompanied by a service animal must be addressed in writing to the Superintendent or designee at least ten business days prior to bringing the service animal to work.

Date of Adoption
February 6, 2012
Reaffirmed
May 21, 2018

4002.1: Service Animals

4002.1: Service Animals holly Tue, 07/02/2019 - 13:16

I. Definition of a Service Animal. 

A. A service animal must be a dog or, in specific circumstances, a miniature horse, that is individually trained to do work or perform tasks for the benefit of an employee with a disability and is required for the employee with a disability. No other species of animal, whether wild or domestic, will be permitted in District facilities as a service animal. 

B. Service animals do not include pets, farm animals, wild or exotic animals, or any animals whose function is to provide crime deterrent effects, emotional support, comfort, companionship, therapeutic benefits, or to promote emotional well-being. 

II. Work or Tasks of a Service Animal. 

A. The work or tasks performed by the service animal must be directly related to the employee’s disability and required for the employee with a disability. 

B. Examples of work or tasks that a service animal may perform to meet this definition include: 

1. Navigation: assisting individuals who are blind or have low vision with navigation and other tasks, 

2. Alerting: alerting individuals who are deaf or hard of hearing to the presence of people or sounds, 

3. Protection: providing non-violent protection or rescue work, 

4. Pulling: pulling a wheelchair, 

5. Seizure: assisting an individual during a seizure, 

6. Allergens: alerting individuals to the presence of allergens, 

7. Retrieving: retrieving items such as medicine or the telephone, 

8. Physical support: providing physical support and assistance with balance and stability to individuals with mobility disabilities, and 

9. Interrupting behaviors: helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors. 

C. Work or tasks that are excluded from meeting the definition are: 

1. Guard dogs: the crime deterrent effects of an animal’s presence, and 

2. Companion animals: the provision of emotional support, comfort, companionship, theraputic benefits, or emotional well-being. 

III. Presence of Service Animals. 

A. An employee with a disability shall be permitted to be accompanied by his/her service animal in all areas where employees are allowed to go. 

B. An employee with a service animal may not be required to pay an extra fee for the service animal to attend events for which a fee is charged. 

IV. Removal of a Service Animal. 

A. A District administrator may direct an employee with a disability to remove a service animal from a District facility, a school building, a classroom, or from a school function, if any one of the following circumstances occur: 

1. The service animal is out of control and the service animal’s handler does not take effective action to control it, 

2. The service animal is not housebroken, 

3. The service animal’s presence would fundamentally alter the nature of the service, program, or activity, or 

4. The presence of the service animal poses a direct threat to the health or safety of others. 

B. To determine whether a direct threat exists, an individualized assessment is to be made to ascertain: 

1. The nature, duration, and severity of the risk, 

2. The probability that the potential injury will actually occur, and 

3. Whether reasonable modifications of policies, practices, or procedures or the provision of auxiliary aids or services will mitigate the risk. 

V. Control of the Service Animal. 

1. The service animal must be under the control of its handler. In most cases the service animal must have a harness, leash, or other tether. 

2. The service animal does not need to be on a harness, leash, or other tether, however, if the handler is unable because of a disability to use a harness, leash, or other tether. A harness, lease, or other tether is also not required if it would interfere with the service animal’s safe, effective performance of work or tasks. 

3. If either of the harness, leash, or other tether exceptions applies, the service animal must be under the handler’s control via voice control, signals, or other effective means. 

VI. Responsibility for Care and Supervision. 

1. The District is not responsible for the care and supervision of the service animal, including walking the service animal or responding to the service animal’s need to relieve itself. 

2. An employee with a service animal shall provide documentation of ownership, veterinarian vaccinations and health status, proper pet licensure, and liability insurance coverage. 

3. An employee with a service animal shall be solely responsible to maintain and keep current such vaccinations, licensure, and liability insurance, and the District shall not be liable in any manner for any costs or expenses associated with meeting these requirements. 

4. An employee with a service animal shall maintain the service animal so that it will always be clean, well groomed, and not have an offensive odor. 

5. An employee with a service animal shall be solely responsible for any and all costs and expenses associated with the ownership, training, boarding, veterinarian and health care, licensing, insurance coverage, and care and maintenance of the service animal, and the District shall not be liable in any manner therefor. 

6. An employee with a service animal shall be liable for any damage done to the premises or facilities or to any person by the service animal. 

VII. Miniature Horses. 

A. Requests to permit a miniature horse to accompany an employee with a disability on District premises shall be considered in accordance with 28 C.F.R. § 35.136(i). 

VIII. Inquiries. 

A. When addressing a service animal matter, District staff shall not ask about the nature or extent of the employee’s disability. 

B. District staff may not ask questions about the service animal’s qualifications as a service animal when it is readily apparent that the animal is trained to do work or perform tasks for an employee with a disability. Examples include where the service animal is observed guiding an employee who is blind or has low vision, pulling an employee’s wheelchair, or providing assistance with stability or balance to an employee with an observable mobility disability. 

C. When it is not readily apparent that the animal qualifies as a service animal, District staff may ask: 

1. If the animal’s presence is required because of a disability, and 

2. What work or task the animal has been individually trained to perform. 

3. Staff may not require documentation, such as proof that the service animal has been certified, trained, or licensed as a service animal.

Date of Adoption
February 6, 2012
Date of Revision
May 21, 2018

4005: Staffing

4005: Staffing holly Tue, 07/02/2019 - 13:19

The Superintendent, or designee, shall recommend to the Board of Education the number of teachers and other personnel necessary to staff the schools. The recommendation shall be based upon several factors, including, but not limited to: state and federal legal requirements and regulations, board policy and rule, and fiscal responsibility. The recommendation shall be made annually during the budgeting process and may be amended as deemed necessary by the Superintendent, or designee.

Date of Adoption
January 21, 2002
Date of Revision
November 2, 2009
Reaffirmed
March 6, 2017

4005.1: Staffing - Class Size

4005.1: Staffing - Class Size holly Tue, 07/02/2019 - 13:21

Middle School and High School

The District will make reasonable efforts to maintain class size in the middle and high schools it deems appropriate and fiscally responsible for the effective instruction of pupils.

Elementary

For grades kindergarten through five, the Superintendent may assign paraprofessionals to assist teachers where classes equal or exceed the follow number of students:

 

Class size needed           Grades for paraprofessional help*

         K-2                                                   25 

         3-5                                                   28 

    

*Paraprofessional help is defined as one hour per day per classroom.

Date of Adoption
April 17, 1989
Date of Revision
August 2, 1993
December 4, 1995
June 28, 1999
January 21, 2002
November 2, 2009
Reaffirmed
March 6, 2017

4005.2: Staffing - New Buildings

4005.2: Staffing - New Buildings holly Tue, 07/02/2019 - 13:24

School personnel may be assigned to a new school in advance of its opening in order to make proper preparation.  All such advance assignments shall be subject to the approval of the Board.

Date of Adoption
February 4, 1974
Date of Revision
March 15, 2004
Reaffirmed
September 6, 2011
March 6, 2017

4100: Recruitment, Selection, and Non-Discrimination

4100: Recruitment, Selection, and Non-Discrimination holly Tue, 07/02/2019 - 13:27

The District will employ the best qualified applicant for each position. The District does not unlawfully discriminate on the basis of race, color, religion, national origin, gender, marital status, disability, age, or on any other basis prohibited by federal, state, or local laws in admission or access to, or treatment of employment, in its programs and activities. The following person has been designated to handle inquiries regarding the discrimination and harassment policies: The Associate Superintendent of Human Resources, 5606 South 147th Street, Omaha, NE 68137 (402) 715-8200. The Associate Superintendent of Human Resources may delegate this responsibility as needed. Complaints by school personnel or job applicants regarding unlawful discrimination or unlawful harassment (including sexual harassment) shall follow the procedures of District Rule 4001.2. 

The District may make pre-employment inquiries into the ability of an applicant to perform job related functions. The District will make reasonable accommodations to the known physical or mental limitations of an otherwise qualified individual with a disability unless to do so would impose an undue hardship. Medical examinations will be required by the District if required by law or applicable regulation or if the inquiry comports with all applicable laws. Applicants will be notified that any job offer is contingent upon a post-offer search for criminal records of the candidate and, if found, a review of such records. 

The District will not make inquiry either orally or through the use of any pre-employment questionnaire or application for the purpose of unlawfully discriminating in the hiring or promotion of any applicant on the basis of, race, color, religion, national origin, gender, marital status, disability, age, or on any other basis prohibited by federal, state, or local laws. 

There will be no discrimination by school officials against any employee because of membership or activity in an employee organization. 

Where required by law or deemed essential by the District, District employees will be duly licensed and/or certified, or will hold a lawful permit. 

The District will not enter into an employment contract with a certificated employee who is already under contract with another school district within Nebraska covering a part or all of the same time of performance as the contract with such other district. 

A District Board member will not be an employee of the District. 

Date of Adoption
February 25, 1980
Date of Revision
March 16, 1992
December 21, 1998
June 21, 2004
October 16, 2006
September 20, 2010
July 9, 2018
Reaffirmed
January 8, 2018

4100.1: Recruitment and Selection: Certificated Staff

4100.1: Recruitment and Selection: Certificated Staff holly Tue, 07/02/2019 - 13:30

Applications will be accepted from candidates who have graduated, or who are preparing to graduate, from accredited colleges and universities.  The Human Resources Office will be responsible for disseminating information about the District and for obtaining and processing all application inquiries.  Applicants inquiring about positions in the District will be directed to the Human Resources Website.

Whenever necessary, representatives of the administrative staff will visit accredited colleges and universities to recruit outstanding prospective candidates.  The Human Resources Office may advertise vacant positions on the Millard Public School’s web page, through local newspapers, social media sites, college and university placement offices, and/or professional organizations.

Selection

The Human Resources Office reviews and screens applications.  When applicants' files are complete, screening and position interviews will be arranged as deemed necessary. Following position interviews, applicants will be notified of the status of their application.

Election of all certificated employees shall be by the action of the Board of Education upon the recommendation of the Superintendent.  No applicant shall be employed to teach unless he or she holds or will hold, at the beginning of the term of the contract, a valid Nebraska Certificate or permit issued by the Commissioner of Education legalizing him or her to teach the grade or subjects to which elected.  The contract for employment will be in writing.

Whenever practical, teachers will not be assigned to teach or coach their own children.


Such nomination and election of employees shall be subject to the provisions of the laws of the State of Nebraska.

Date of Adoption
August 21, 1979
Date of Revision
April 6, 1992
September 7, 1993
December 21, 1998
October 16, 2006
January 21, 2013
Reaffirmed
January 8, 2018
July 9, 2018

4100.2: Recruitment and Selection: Non-Certificated Staff

4100.2: Recruitment and Selection: Non-Certificated Staff holly Tue, 07/02/2019 - 13:34

Recruitment

Persons wishing employment with the District may apply on the District’s Human Resources web page.

Selection

The Human Resources Office reviews and screens applications and interviews are arranged as deemed necessary. Following position interviews, applicants will be notified of the status of their application.


Educational paraprofessionals (known in statute as teacher aides) may be employed for non-teaching duties if and when the District is satisfied that the paraprofessional has been specifically prepared for such duties, including the handling of emergency situations which might arise during the course of his or her work.

Date of Adoption
August 21, 1978
Date of Revision
April 6, 1992
December 21, 1998
October 16, 2006
January, 21 2013
Reaffirmed
January 8, 2018
July 9, 2018

4100.3: Employment Contracts

4100.3: Employment Contracts holly Tue, 07/02/2019 - 13:38

Every contract to which the District is a party shall contain a provision stating that the District will not discriminate against any employee or applicant for employment, with respect to his or her hire, tenure, terms, conditions, or privileges of employment, because of his or her race, color, religion, national origin, gender, marital status, disability, or age.

Employment contracts for certificated personnel will also contain:  1) a provision whereby the employed person affirms that he or she holds or will hold, at the beginning of the contract term, a valid certificate properly registered with the Human Resources Office; 2) a provision that he or she is not under contract with another school district in this state during any portion of the time contemplated by the contract; and 3)  a provision that there shall be no penalty for release from the contract.

Date of Adoption
April 6, 1992
Date of Revision
December 21, 1998
October 16, 2006
January 21, 2013
Reaffirmed
January 8, 2018
July 9, 2018

4105: District Induction Programs: MPS Induction Program - New Administrator Induction Program

4105: District Induction Programs: MPS Induction Program - New Administrator Induction Program holly Tue, 07/02/2019 - 13:41

The Superintendent shall create and maintain a comprehensive District Induction Program for all first through third year newly employed certificated or licensed staff members and first and second year administrators new to their position.

Date of Adoption
February 5, 2001
Date of Revision
October 7, 2002
March 15, 2010
April 4, 2016

4105.1: MPS Induction Program - Newly Employed Certificated or Licensed Staff

4105.1: MPS Induction Program - Newly Employed Certificated or Licensed Staff holly Tue, 07/02/2019 - 13:43

The purpose of the MPS Induction Program is to maximize staff potential and impact student achievement by cultivating relationships that foster personal growth and effectiveness in the District.

I. All first-year and newly employed certificated or licensed staff members (in their first three years of employment) will participate in the MPS Induction Program.

II. Definitions:

A. Staff members participating in the MPS Induction Program are newly employed certificated or licensed staff members.

B. A mentor will be defined as a certificated or licensed staff member who has been employed by the District for a minimum of three (3) years, who is not the first-year or newly employed staff member’s supervisor, or an administrator in the District, who is regularly employed by the District for the instruction of students, who has received mentor training, who has demonstrated the competencies necessary for successful teaching, and who assists a first-year or newly employed staff member toward mastery of teaching competencies. A mentor is assigned a mentee by his/her building principal, supervisor, or Leadership & Learning Department designee and is paid a stipend for providing mentoring services to a first-year or newly employed staff member. Participation is voluntary for the mentor.

C. A buddy will be defined as a certificated or licensed staff member who has not completed the mentor training, but has been identified by his/her building principal or supervisor as demonstrating the competencies necessary for successful teaching and is deemed appropriate to assist a first- year or newly employed staff member toward successful assimilation into the District and building culture. A buddy is assigned a newly employed staff member by his/her building principal, supervisor, or Leadership & Learning Department designee. A buddy is not eligible for a stipend.

D. A mentee will be defined as a first-year or newly employed certificated staff member who has been assigned a mentor.

E. A curriculum contact will be defined as a certificated or licensed staff member who has been identified as demonstrating the competencies necessary for successful teaching and is deemed appropriate to assist a first- year or newly employed staff member toward master of teaching competencies. A curriculum contact is assigned a PreK-12, first- year or newly employed staff member specialist only when that first-year or newly employed staff member specialist is the only specialist in his/her position in the building. A curriculum contact is assigned by the Leadership & Learning Department designee. A curriculum contact is paid a stipend when they are a trained district mentor.

F. A Peer Coaching partner will be defined as a certificated or licensed staff member who has been identified by his/her building principal or supervisor as demonstrating the competencies necessary for successful teaching and is deemed appropriate to participate in Peer Coaching as a partner to a certificated or licensed staff member who is in his/her second year of employment with the District.

III. The MPS Induction Program will include but not be limited to the following.

A. Year One: Assignment of a mentor, buddy, or curriculum contact as appropriate for each first-year or newly employed staff member. This assignment, along with supervision from the building principal, is intended to ensure support for each first-year or newly employed staff member, assistance toward the mastery of teaching competencies, and successful assimilation into the District and building culture. A mentor handbook outlining procedures, roles and responsibilities is provided to all mentors, mentees and administrators.

B. Year Two: Assignment of a Peer Coaching partner will be made for each certificated or licensed staff member in his/her second year of employment with the District. This assignment, along with supervision from the building principal, is intended to ensure that this certificated or licensed staff member gains increased understanding of the Indicators of Effective Teaching and Learning.

C. Year Three: Staff members in their third year of employment will participate in Extended Professional Experiences for certificated or licensed staff.

D. Information about the MPS Induction Program will be communicated on the Leadership & Learning website.

Date of Adoption
February 5, 2001
Date of Revision
October 7, 2002
March 19, 2007
March 15, 2010
April 4, 2016

4105.2: New Administrator Induction Program

4105.2: New Administrator Induction Program holly Tue, 07/02/2019 - 13:46

The purpose of the New Administrator Induction Program is to prepare administrators for their positions in Millard Public Schools. This will be accomplished through professional development aligned to their mutual commitments and job accountabilities.

I. All first-year and newly employed administrators (in their first two years of employment) will participate in the District’s New Administrator Induction Program.

II. The MPS Leadership Framework will serve as a resource to align the professional development, help new administrators self-assess and develop specific leadership skills, and improve staff performance and student achievement.

III. Definitions:

A. Administrators new to their administrative position will participate in the New
Administrator Induction Program.

B. A mentor will be defined as a current administrator who has been employed by the District for a minimum of three (3) years and who is not the supervisor of the new administrator.

C. A mentee will be defined as an administrator in his/her first year of an administrative position.

IV. Information about the New Administrator Induction Program will be communicated on the Leadership & Learning website.

Date of Adoption
April 4, 2016 (rewritten)

4110: Personnel Records

4110: Personnel Records holly Tue, 07/02/2019 - 13:48

The school district will maintain a personnel file on each employee.

Date of Adoption
1974
Date of Revision
November 16, 1987
Reaffirmed
December 7, 1998
April 4, 2005
April 16, 2018

4110.1: Personnel Records

4110.1: Personnel Records holly Tue, 07/02/2019 - 13:51

Each employee is required to provide requested information to the District within the timeline as required by the District. 

Prior to the District making a job offer each candidate must have placed on file in the Human Resources Office: 

1. Application for employment 

2. Waiver for release of employment and criminal history information 

Prior to completing his or her third (3rd) day of work, each employee must have the following item on file in the Human Resources Office: 

1. I‑9 Employment Eligibility Verification 

2. W‑4 Employee's Withholding Allowance Certificate 

3. Nebraska School Retirement System Form 

4. Health, Dental, Life, Section 125, 403(b), 457(b), payroll direct-deposit, and Long-term Disability enrollment forms 

5. Personal Information Form 

6. Valid Nebraska Teaching Certificate or Conditional Permit (certificated personnel only) 

Prior to the sixty-first (61st) calendar day following the employee's first day of work, each certificated employee must have the following items on file in the Human Resources Office: 

1. All current and complete college transcripts 

Failure to provide any of the above documents within the specified time limit may result in disciplinary action up to and including termination of employment. 

Date of Adoption
1974
Date of Revision
November 16, 1987
March 2, 1992
December 7, 1998
April 5, 2005
April 16, 2018

4110.2: Personnel Records Retention

4110.2: Personnel Records Retention holly Tue, 07/02/2019 - 13:54

I. Retention of Personnel Records. 

A. Standardized retention and filing guidelines shall be implemented by the District for the retention and retrieval of personnel records for each District employee and staff member in conformity with applicable state and federal law and the guidelines propounded by the Nebraska Secretary of State, Records Management Division and the District’s policies and rules. 

B. The Human Resources Office shall maintain the employment file of each employee and staff member of the District. The District shall take steps to ensure that the confidentiality and privacy of staff and personnel records are maintained as provided by state and federal law and the District’s policies and rules. 

C. The Associate Superintendent for Human Resources shall maintain the Employment History file for each District employee or staff member. 

D. The records maintained subject to this Rule may be destroyed immediately after electronic imaging of such records in compliance with the applicable guidelines propounded by the Secretary of State’s office, Records Management Division and applicable state and federal statutes. 

II. Transfer of Supervisory File 

A. Each employee’s annual cumulative evaluation shall be sent to the Human Resources Office for inclusion in the Employee History File. A copy shall be retained in the Supervisory File. 

B. When an employee transfers to another supervisor, the Supervisory File shall be forwarded to the new supervisor. 

C. Upon termination of employment, the Supervisory File shall be forwarded to the Human Resources Office for disposition. 

III. Guidelines for Maintenance and Retention of Personnel Records. 

A. Personnel records of the District shall be maintained for a minimum of three (3) years. 

B. Personnel records shall be stored electronically imaged annually or as often as practicable in accordance with procedures and guidelines established by the Nebraska Secretary of State. Once imaged and indexed, the original documents shall be destroyed. Electronic images and their indexes (or the original documents, if not filmed or imaged) shall be maintained for the minimum number of years listed below:

1. Employment History File: Fifty years following the date of termination of employment for employees in a defined benefit retirement plan. For all other employees, ten years following the date of termination of employment. 

2. INS Form I-9 (information to be kept separate from Employment History File): Five years after date of hire or one year after separation or termination, whichever is later.

3. Benefit Enrollment and employee’s insurance enrollment: Five years after termination of employment; Salary Deduction, five years after form is superseded or becomes obsolete.

4. First Report of Accident or Occupational Disease, Injury or Illness: Five years after end of year to which they relate; Medical Examinations and Reports of Employee Exposures to Toxic Substances or Blood Borne Pathogens: Thirty years after separation of employment. Worker’s Compensation Reports: Four years after date of report.

5. FMLA, Disability, and other leave of time off requests: Five years.

6. Grievances, reports submitted by employees of an alleged grievance: Three years after all actions and appeals or after no longer of reference value, whichever is later.

7. Complaints filed by employees or persons concerning decisions or actions of the District, including unfair or discriminatory employment practices or workplace harassment: One year for complaints by involuntarily terminated employees; Four years for disciplinary records related to workplace harassment Three years for complaints and no action was taken; Three years after action and appeals are complete and final for complaints resulting in action. 

8. Materials of those not hired: Four years after date of personnel action to which the record related.

Date of Adoption
May 17, 2004
Date of Revision
October 17, 2011
April 16, 2018

4115: Access to Personnel Files

4115: Access to Personnel Files holly Tue, 07/02/2019 - 13:57

Upon request, any employee shall have access to his/her personnel file, and shall have the right to attach a written response to any item in such file.  The employee may, in writing, authorize any other person to have access to such file, which authorization shall be honored by the District.  Such access and right to attach a written response shall not be granted with respect to any letters of recommendation solicited by the District which appear in the personnel file.

No other person except school officials engaged in their professional duties shall be granted access to such file and the contents thereof shall not be divulged in any manner to any unauthorized person.

The District shall adopt measures necessary to ensure that the confidentiality of said personnel files shall be maintained as required by applicable law.

Date of Adoption
June 5, 1978
Date of Revision
March 16, 1992
December 21, 1998
Reaffirmed
February 21, 2005
November 21, 2011
September 18, 2017

4115.1: Access to Personnel Files

4115.1: Access to Personnel Files holly Tue, 07/02/2019 - 13:59

Employees shall have access to their personnel file provided however, that a written request for access is made to the Human Resources Office.  An authorized representative of the employee shall also have access to the employee’s personnel file, provided, however, that the authorized representative shall have written authorization permitting him/her to have access to the personnel file and, provided further, that the District, its officers, and employees are relieved of any liability in the event that the authorized representative discloses the contents of the personnel file to any unauthorized source.

Within five working days of the receipt of the request for access, the Human Resources Office shall advise the person making the request of the time and place where he/she can have access to the personnel file.

During the regular work day and at a place selected by the Human Resources Office, the person making the request shall be permitted to examine all documents in the personnel file except those items which are prohibited by law from being disclosed.  A representative from the Human Resources Office shall be present during the examination.

If a person elects to attach a written response to any item in such file, he/she shall present it to the representative of the Human Resources Office who shall thereupon attach it to the file in a manner which prevents defacing, obliteration or damage to the contents of the personnel file.

Such access and right to attach a written response shall not be granted with respect to any letters of recommendation solicited by the District which appear in the personnel file.

No person shall be allowed to remove, copy or reproduce any material in his/her personnel file except and only to the extent that he/she is permitted by order of a court of competent jurisdiction, or is permitted to by law.

No other persons except school officials engaged in their professional duties shall be granted access to such file and the contents thereof shall not be divulged in any manner to any unauthorized person.

Date of Adoption
June 5, 1978
Date of Revision
April 6, 1992
December 21, 1998
February 21, 2005
November 21, 2011
Reaffirmed
September 18, 2017

4120: Personnel Lists

4120: Personnel Lists holly Tue, 07/02/2019 - 14:02

Personnel lists and any District staff directory will not be provided to any person or agent other than District personnel, without the permission of the Superintendent or designee.  Upon written request, the Superintendent or designee will provide salaries and names of employees by building.  Employee home addresses, cell and home phone numbers, District employment positions, and District employment email addresses, constitute personal information regarding District personnel and will not be disclosed.  Employee home addresses, cell and home phone numbers, District employment positions, and District employment email addresses, do not constitute routine directory information.

Date of Adoption
October 7, 1974
Date of Revision
September 23, 2002
September 4, 2012
Reaffirmed
February 17, 1997
December 7, 2009

4125: Certification

4125: Certification holly Tue, 07/02/2019 - 14:04

I. All persons holding the official title of (1) superintendent of schools, (2) principal or supervisor of an accredited school, or (3) supervisor of any special subject or subjects in which such persons actually supervise the work of other teachers in that subject or those subjects shall hold a Nebraska certificate to administer. 

II. Except as provided in Section III, each person employed to teach shall hold a valid Nebraska certificate or permit issued by the Commissioner of Education legalizing him or her to teach the grade or subjects to which elected. 

III. The District may employ persons who hold a valid certificate or permit to teach issued by another state as a substitute teacher for not more than ten (10) working days if the person begins the application process, on the first day of employment, for a Nebraska substitute teaching certificate and the issuance of such certificate is pending. 

IV. Persons not holding a valid Nebraska teaching certificate or permit issued by the Commissioner of Education may be employed to serve as aides to a teacher or teachers. Such teacher aides may not assume any teaching responsibilities. A teacher aide may be assigned duties which are non-teaching in nature if the aide has been specifically prepared for such duties, including the handling of emergency situations which might arise in the course of his or her work. 

Date of Adoption
October 7, 1974
Date of Revision
August 3, 1992
August 16, 1993
December 17, 2001
June 1, 2009
September 19, 2016

4125.1: Certificate Registration, Renewal, or Change of Name

4125.1: Certificate Registration, Renewal, or Change of Name holly Tue, 07/02/2019 - 14:07

Registration

Each teacher or administrator shall register his or her certificate or permit with the District. The Superintendent or District administrator shall endorse on the certificate that it has been registered and the date of registration. No employment of a teacher or administrator shall be valid until the certificate is registered. Failure to register or maintain a certificate valid for the position for which employed shall result in loss of pay during the time the certificate is invalid.

Renewal

Upon the expiration of an administrator’s or teacher’s certificate, it is the administrator’s or teacher's responsibility to make application for its renewal. Renewal forms are available online through the Nebraska Department of Education.

Change of Name

If an administrator’s or teacher’s name should change by marriage, divorce, or by any other circumstance, it is the administrator’s or teacher’s responsibility to have the name changedon his or her certificate.

State Reporting

The District shall file with the Nebraska Department of Education an annual report which shall specify the names of all individuals employed by the District who are required by law to hold a certificate and such other information as the Commissioner of Education directs. The Superintendent or his/her designee shall promptly transmit to the Nebraska Department of Education the name of the teacher or administrator to be employed, together with the position to which employed, if the teacher or administrator is employed after the submission of the fall personnel report. The teacher or administrator shall not be reimbursed for any services to the District after the date of receipt of any notification by the Department of Education to the District that a teacher or administrator has not been issued a certificate or given evidence of application to the Nebraska Department of Education and qualification for a certificate of permit.

Date of Adoption
October 7, 1974
Date of Revision
August 3, 1992
July 26, 1999
December 17, 2001
June 1, 2009
September 19, 2016

4126: Job Qualification

4126: Job Qualification holly Tue, 07/02/2019 - 14:11

On the Superintendent’s recommendation, the Board of Education may employ a candidate who does not meet all of the required qualifications listed in the job description for the position; provided, however, that the candidate has satisfied all requirements imposed by law.  Such a candidate may be employed for a one year period, with the stipulation that all requirements will be met by the end of the period.  If the candidate fails to meet these requirements, the candidate’s employment with the District may be terminated unless renewed for additional one-year periods.  Nothing in this policy will conflict with any of the District’s policies or rules governing an employee’s grievance rights.

Date of Adoption
October 7, 1974
Date of Revision
August 3, 1992
January 22, 2001
June 3, 2019
Reaffirmed
August 11, 2008
December 15, 2014

4130: Examinations

4130: Examinations holly Tue, 07/02/2019 - 14:26

The Millard School District may make pre-employment inquiries into the ability of an applicant to perform job-related functions. 

Date of Adoption
September 5, 1978
Date of Revision
August 3, 1992
September 20, 1993
December 3, 2001
Reaffirmed
February 16, 2009
October 19, 2015

4130.1: Health Examinations

4130.1: Health Examinations holly Tue, 07/02/2019 - 14:29

The District may require a medical examination after an offer of employment has been made to a job applicant and prior to the commencement of the employment duties of such applicant, and may condition an offer of employment on the results of such examination, provided:

I. All entering employees in the same job category are subjected to such an examination regardless of disability;

II. Information obtained regarding the medical condition or history of the applicant is collected and maintained on separate forms and in separate medical files and is treated as a confidential medical record, except that --


A. Supervisors may be informed regarding necessary restrictions on the work or duties of the employee and necessary accommodations;

B. First aid and safety personnel may be informed, when appropriate, if the disability might require emergency treatment; and

C. Government officials investigating compliance with the Americans with Disabilities Act shall be provided relevant information on request; and

III. The results of such examination are used only in accordance with the Americans with Disabilities Act.

The District shall not require a medical examination and shall not make inquiries of an employee as to whether such employee is an individual with a disability or as to the nature or severity of the disability, unless such examination or inquiry is shown to be job-related and consistent with business necessity.

Date of Adoption
September 20, 1993
Date of Revision
December 3, 2001
Reaffirmed
February 16, 2009
October 19, 2015

4130.2: Bus or Small Vehicle Drivers

4130.2: Bus or Small Vehicle Drivers holly Tue, 07/02/2019 - 14:34

Before the opening of a school term or before operating a school bus or small vehicle, persons operating a school bus or small vehicle shall each year submit himself or herself to (a) an examination to be conducted by a driver’s license examiner of the Department of Motor Vehicles to determine his or her qualifications to operate such bus or small vehicle; and (b) an examination by a licensed physician to determine whether or not he or she meets the physical and mental standards established pursuant to state law. The cost of such physical examination shall be paid by the District. The school bus or small vehicle operator shall furnish the Director of Transportation of the Millard School District and the Director of Motor Vehicles a written report of each such examination on standard forms prescribed by the State Department of Education, signed by the person conducting the same, showing that he or she is qualified to operate a school bus or small vehicle and that he or she meets the physical and mental standards. Such permit must be received by the Director of Transportation of the Millard School District prior to the school bus or small vehicle operator being permitted to transport students or staff. If the Director of Motor Vehicles issues the special school bus or small vehicle operator’s permit, the holder of such permit shall have it on his or her person at all times while operating a school bus or small vehicle.

Date of Adoption
September 20, 1993
Date of Revision
December 3, 2001
Reaffirmed
February 16, 2009
October 19, 2015

4135: Assignment, Reassignment and Transfer

4135: Assignment, Reassignment and Transfer holly Tue, 07/02/2019 - 14:37

The District shall develop procedures for the assignment, reassignment and transfer of its employees.

The assignment, reassignment and/or transfer of administrators shall be made by the Superintendent and approved by the Board.

Date of Adoption
October 7, 1974
Date of Revision
March 16, 1992
August 16, 1993
February 18, 2002
Reaffirmed
October 19, 2009
February 6, 2017

4135.1: Transfer, Change of Assignment, Job Posting

4135.1: Transfer, Change of Assignment, Job Posting holly Tue, 07/02/2019 - 14:40

The Human Resources Office will post available vacancies as and when they occur on the District web site. Vacancies will be advertised through electronic and print media as deemed necessary by the Human Resources Office. Each posting will include information concerning appropriate job descriptions, application forms, and application deadlines. Job posting may be suspended during the two weeks immediately preceding and one week immediately following the first student day of a new school year. Such suspension shall be for the purpose of facilitating the timely opening of school. 

Employees who wish to apply for a posted position must complete the designated application form and submit it to the Human Resources office within the specified time limit. Applications will be reviewed by the Human Resources office and interviews may be scheduled with the immediate supervisor and others as deemed appropriate by the Human Resources Office. Positions will not be filled prior to the conclusion of the period to which the posting applies. 

A Human Resources officer, in conjunction with the building administrators, shall determine how and which interviews shall be conducted and shall determine what transfers shall be or shall not be approved and recommended to the Superintendent. Each applicant shall be notified of the action taken. Each request shall be considered in terms of (a) qualifications of the applicants; (b) available vacancies; (c) number of transfer requests; (d) number of transfers which have to be made for administrative reasons; (e) balancing school staffs; (f) utilizing staff members to maximum efficiency; (g) retaining strength on each school's and/or department's staff; and (h) the best interests of the District. Transfers during the school year will be discouraged. 

Nothing in this Rule shall restrict a principal or supervisor from making internal transfers of comparable positions within his or her own school and/or department. Such transfers are not subject to posting. 

The Superintendent or his or her designee may assign, reassign and/or transfer any employee at any time. 

A certificated employee does not have a right to a specific assignment so long as such certificated employee is assigned to duties for which he or she is qualified by reason of certification, endorsement, or college preparation.

Date of Adoption
October 7, 1974
Date of Revision
August 21, 1978
April 6, 1992
August 16, 1993
February 18, 2002
October 19, 2009
Reaffirmed
February 6, 2017

4137: Job Sharing

4137: Job Sharing holly Tue, 07/02/2019 - 14:44

The Millard Public School District may consider job-sharing requests from employees who desire such an opportunity when such employment arrangement benefits the educational process of the District


The conditions and limitations for application and participation shall be set forth in Board Rule and will be administered by the Superintendent or designee.

Date of Adoption
February 21, 2000
Date of Revision
May 2, 2005
September 17, 2018

4137.1: Job Sharing - Teachers

4137.1: Job Sharing - Teachers holly Tue, 07/02/2019 - 14:45

Job sharing involves two certificated individuals sharing responsibilities of one full-time teaching position. Millard Public Schools may provide the option of job sharing when it is deemed to be beneficial to the education of students and the school district and shall be implemented as follows:

1. Job share applicants must be permanent certificated staff employed by the Millard Public Schools at the time the job sharing commences.

2. Job sharing applications are voluntary and self-nominated. Individuals interested in job sharing must submit a job share application to the building administrator not less than 90 days prior to the commencement of the job share. The building administrator shall meet with the members of the job-share team for the purpose of reviewing the proposed daily/weekly/annual work schedule and shall approve of such proposed schedule prior to submission to the Superintendent or Designee. The schedule must be in writing and must be attached to the application. After reviewing the application, the schedule and this rule with the applicants, the building administrator shall forward the application, along with a recommendation for approval or denial, to the Superintendent or designee for consideration and approval or denial. The decision to approve or deny any job share request shall be in the sole discretion of the Superintendent or Designee and the denial by the Superintendent or Designee of any such request for any reason shall not be an abuse of discretion and shall not be subject to a grievance or review.

3. Each job share employee shall receive compensation and benefits as a part-time employee in accordance with the applicable negotiated agreement and Board policy. A job-share teacher will receive credit for teaching experience pursuant to the negotiated agreement and applicable state law.

4. Each job share employee shall participate in all fall workshops, parent-teacher conferences and District staff development programs or meetings. At least one job share team member from each job share team shall attend all staff meetings and building staff development and such attendance shall be shared equally by each team member. No additional compensation will be provided for these duties.

5. In the event that one member of the job share team is unable or fails to report to work, pursuant to the approved schedule, the other job share teacher will substitute and perform the assigned duties for no additional compensation. Paid leave, including sick leave, bereavement leave, personal leave, or paid family medical leave, may not be used by the job share members during the term of the job share. All leaves will be unpaid during the term of the job share. The job share team shall, with the approval of the building Administrator, adjust the schedule to accommodate the scheduling needs of each of the job share members as necessary. It shall be the responsibility of the job share team to track the work days of any adjusted work schedule and to agree to an equitable time or assignment adjustment on or before the conclusion of the school year. In the event the job share team is unable or refuses to agree on an equitable time settlement, the job share team shall be dissolved and the Superintendent, or Designee, shall determine such equitable time settlement and such determination shall be final and binding on the job share team members. Job share teachers shall be credited for the accumulation of sick leave based upon the percentage of FTE of their job share for each year, and shall be permitted to accumulate such sick leave for future use; but the job share teachers shall not be entitled to use any paid sick leave during the term of the job share agreement.

6. Job share teams shall meet and confer with all interested parents before the school year/ semester regarding job sharing, schedules and division of duties and to address any questions or concerns of such parents. Interested parents are those whose children will be students of the job-share team.

7. Job sharing arrangements will be reviewed by the principal and the Superintendent or Designee a minimum of once each year; however, they may be reviewed more frequently should the need arise. A job share agreement shall not be deemed continuing and shall be limited to one school year and shall automatically terminate at the conclusion of the school year. Job share teams must request to continue the job share arrangement by reapplying each year as provided herein. Continuation of the Job Share shall be at the sole discretion of the Superintendent or Designee and such decision shall not be subject to a grievance or review.

8. Each job share employee’s contract will be amended to 0.5 FTE prior to the commencement of the contract period of the job sharing. Job sharing employees who wish to return to full-time positions shall notify the Superintendent or Designee in writing prior to February 1st and follow the School District’s procedures for applying for posted positions. A return to full-time employment (1.0 FTE) status is not guaranteed.

9. If one job sharing partner is removed, dismissed, resigns, or otherwise is separated from service, the remaining job-share teacher must:
a. assume the role on a full-time basis; or 

b. find another job-share partner (with approval of the District); or
c. apply for and be selected to fill another part-time position in the District (if available and approved by the District); or
d. resign.

10. The Superintendent or designee shall be responsible for reviewing, evaluating and recommending all guidelines that pertain to job sharing.

11. The Superintendent in his/her sole discretion may discontinue the use of any job-share team at any time and such decision shall not be an abuse of discretion and shall not be subject to grievance or review. In the event that the Superintendent discontinues the use of any job-share team, the job-share team members shall: a. accept either the part-time (0.5 FTE) or full-time (1.0 FTE) teaching assignment offered by the District; or
b. resign.

Date of Adoption
February 21, 2000
Date of Revision
May 2, 2005
Reaffirmed
September 17, 2018

4140: Responsibilities and Duties

4140: Responsibilities and Duties holly Tue, 07/02/2019 - 14:47

Employees are expected to maintain the highest professional standards, to fulfill all responsibilities assigned, and to follow procedures and regulations developed by the District in accordance with District Policies and Rules established by the Board of Education.

Date of Adoption
October 7, 1974
Date of Revision
February 17, 1997
February 18, 2002
February 21, 2005
January 23, 2012
September 5, 2017

4140.1: Responsibilities and Duties - Certificated

4140.1: Responsibilities and Duties - Certificated holly Tue, 07/02/2019 - 14:51

Knowledge of Policy and Rule. The employee is responsible to know and abide by all Policies and Rules of Millard Public Schools. The employee shall acknowledge, in writing, that he/she has received a Policy Document which outlines the major policies for the District and states employees are responsible for knowing all District Policies and Rules In the event such employee is unclear about the Policies, Rules, and/or procedures provided in the Policy Document, the employee shall seek an interpretation and clarification from his or her immediate supervisor and/or the Human Resource Office. 

Time Required 

Certificated employees shall perform assigned duties within the number of days as determined by the District and set forth in the applicable contract between the certificated employee and the District, including any extended or reduced days. 

The District reserves the right to require certificated employees to report to work outside the regularly scheduled contract days until all official work assigned to the employee has been completed. 

Extra Duty 

1. Certificated employees may be assigned extra responsibilities as deemed neces­sary by the District to carry out the programs of the Millard Public Schools. Extra responsibilities may include, but is not limited to, extra duty activity responsibilities and/or attending activities in a supervisory role. 

2. Certificated employees are encouraged to attend parent‑teacher organization 
meetings, and other school functions which affect their professional duties, building programs and the District. 

Dress 

Each certificated employee should consider it his/her responsibility to be dressed and groomed in a manner that reflects honor on the teaching profession and sets a good example for students. If, in the opinion of the employee’s direct supervisor, an employee's dress and grooming do not present a positive image, it will be the responsibility of that supervisor to encourage the employee to change his or her dress and grooming habits. 

Lesson Plans

Each teacher shall continuously maintain a complete set of current lesson plans. Plans shall be sufficiently complete so that they can easily be used by the teacher or a substitute teacher. 


Job Responsibilities 

An employee’s responsibilities and duties are contained in the job description provided to the employee. Each employee may be assigned additional responsibilities and duties as may be deemed necessary by the District. 

Evaluation Process 

Each employee is responsible for his/her successful participation in the District’s personnel evaluation process.

Date of Adoption
October 7, 1974
Date of Revision
November 7, 1986
July 20,1992
December 7, 1992
February 18, 2002
February 21, 2005
September 5, 2017

4140.2: Responsibilities and Duties- Non-Certificated

4140.2: Responsibilities and Duties- Non-Certificated holly Wed, 07/03/2019 - 13:35

I. Knowledge of Policy and Rule: The employee is responsible to know and abide by all Policies and Rules of Millard Public Schools. The employee shall acknowledge, in writing, that he or she has received a Policy Document which outlines the major policies for the District and states employees are responsible for knowing all District Policies and Rules In the event such employee is unclear about the Policies, Rules, and/or procedures provided in Policy Document, the employee shall seek an interpretation and clarification from his or her immediate supervisor and/or the Human Resource Office. 

II. Days Scheduled to be Worked: Each employee shall be informed of his or her projected work schedule. The District reserves the right to change the work schedule with respect to scheduled days, the hours of work, number of days worked, or to increase or decrease the extent of the work provided in the employee’s job description. An employee’s work schedule is not a guarantee of continued employment nor a contract of employment and is provided to the employee only for the purpose of informing the employee as to the days and hours the employee is to perform his or her duties. 

III. Job Responsibilities: An employee’s responsibilities and duties are contained in the job description provided to the employee. All employees may be assigned additional responsibilities and duties as may be deemed necessary by the District. 

IV. Hours of Work for Non-Exempt Employees: Each employee or other employees not exempt from the overtime provisions of the Fair Labor Standards Act shall be paid for each hour or fraction thereof the employee works. Each employee is to work those hours as requested by his or her supervisor and as approved by the Human Resource Office pursuant to the following rules: 

A. Hours worked are to be recorded accurately on time records issued by the District; 

B. Each employee who, with supervisor approval works more or less than his or her normal hours on any given day may be given an equal number of hours off or work an equal number of make-up hours on another day during the same work week if the “flexed time” is equal to or less than two hours per work day; 

C. If an employee, with supervisor approval, works less than his or her normal work hours on any given day, the employee will take appropriate leave if the time change is more than two hours in the given day; 

D. If an employee, with supervisor approval, works more than his or her normal work hours, the employee shall not take a corresponding equal number of hours off in the same work week, if the time off is more than two hours in any given day; 

E. Each employee required to work beyond forty hours in one week shall be compensated for such additional time at the rate of one and one‑half of his or her normal hourly rate; 

F. The District does not permit accumulation of “compensatory time” (vacation time) in lieu of overtime; 

G. Employee breaks (including, but not limited to, unpaid lunch breaks and paid breaks) shall not be taken during the first or last hour of the work day; 

H. Paid break times, when applicable, are as scheduled by the supervisor and may not be used to extend the employee’s lunch period; 

I. An employee is not to work more than the hours assigned; 

J. The District’s Human Resources Office may grant exceptions to Subsections B, C, D, G, and H of this Section when the needs of the District are best served through an exception. 

V. Dress: Employees are responsible for providing a positive professional image to students and the community. If, in the opinion of the employee's direct supervisor, an employee’s dress and grooming do not present a positive professional image, it will be the responsibility of that supervisor to encourage the employee to change his or her dress and grooming habits. 

VI. Job Responsibilities: An employee’s responsibilities and duties are contained in the job description provided to the employee. Employees may be assigned additional responsibilities and duties as may be deemed necessary by the District. 

VII. Evaluation Process: Each employee is responsible for his/her successful participation in the District’s personnel evaluation process.

Date of Adoption
July 20, 1992
Date of Revision
January 18, 1993
December 15, 1997
February 18, 2002
February 21, 2005
July 12, 2010
September 5, 2017

4141: School Day for Staff

4141: School Day for Staff holly Wed, 07/03/2019 - 13:42

Members of the professional staff shall be on duty before and after the regularly scheduled student school day long enough to plan and to carry out their individual professional responsibilities as determined by the Superintendent of schools and/or the building principals.

Date of Adoption
April 20, 1981
Date of Revision
December 21, 1998
Reaffirmed
February 7, 2005
January 9, 2012
November 5, 2018

4141.1: School Day for Staff

4141.1: School Day for Staff holly Wed, 07/03/2019 - 13:57

The specific hours of the school day for students and teachers of each school building will be established by the Superintendent. Teachers and other professional employees of the District may be required to be present and on duty when students are engaged in District or school curricular and extracurricular activities. Exceptions may also occur when their presence is required for particular District and/or building needs. 

When needed, teachers are expected to be available for any duties assigned by the Superintendent or designee during time periods which occur either before or after the normally scheduled work day. 
 

Date of Adoption
September 2, 1975
Date of Revision
December 21, 1998
February 7, 2005
November 5, 2018
Reaffirmed
January 9, 2012

4145: Political Activities: Public Office

4145: Political Activities: Public Office holly Wed, 07/03/2019 - 14:00

Unless specifically restricted by federal or state law, no employee shall be prohibited from participating in political activities except during the school day or when otherwise engaged in the performance of his or her official duties as an employee of the District. No employee shall use his or her employment and duties performed thereunder to promote or participate in political activities or public office activities, promote the political party of his or her choice, campaign for candidates for public office, campaign for and be elected to public office for themselves, or conduct duties as an official in a political party.

Date of Adoption
February 25, 1980
Date of Revision
July 19, 1993
January 21, 2002
December 4, 2006
October 7, 2013

4145.1: Political Activities - Public Office

4145.1: Political Activities - Public Office holly Wed, 07/03/2019 - 14:07

Personnel:

 

I. District employees shall make it clear that their political opinions, statements and activities represent their individual beliefs and that they do not represent any opinions or viewpoints of the District.

II. Employees shall not engage in political activities or perform political responsibilities during school hours or when performing their duties as a district employee.

A. For purposes of this Rule, political activities includes seeking election or appointment to public office, campaigning for or against the nomination or election of a candidate or the qualification, passage, or defeat of a ballot question, or engaging in activity on behalf of a political party, elected official, candidate for office, or campaign committee.

III. Employees engaged in political activities shall not use District resources, property, or funds at any time for such political activities.  Employees seeking or holding public office shall not seek advice or assistance for their campaign or public office activities from other District employees during school hours or when performing their duties as a District employee.  Employees shall not use the privileges gained through employment with the District to promote political candidates, public office holders, political issues, or partisan political activities.

IV. Employees planning to seek an elected office or to accept a political appointment should be aware of all federal and state statutes regarding conflicts of interest and requirements for the position and shall be solely responsible for compliance with such statutes and requirements.

V. Employees wishing to accept appointment to public office or seek election to public office which requires time away from or impact upon the performance of the employee’s duties from the employee’s District position shall abide by the following:

A. A written notice of intent to accept an appointment or to announce and campaign for public office shall be submitted to the Superintendent’s office.  The notice shall disclose the office the employee is seeking and the time commitment required and whether the employee is requesting a leave of absence.  Any requested leave related to an appointment to public office or to campaign for public office shall follow District Policies and Rules.

B. In the event the employee wishes to accept re-appointment or to seek re-election to public office, he or she must re-submit his or her written intent and request for leave under this Rule.

VI. Employees shall not interfere with the exercise of the political rights and responsibilities of students, colleagues, parents, school patrons, or Board members, and shall protect the political rights of all individuals.

Distribution of Political Materials:

VII. Employees and employee groups are prohibited from distributing political materials intended to promote a person, candidate, public office holder, ballot question or political party to students, parents or other District employees on District property during working hours.  All District communication systems including the District e-mail system may not be used to distribute such political materials.  Informational material prepared by the District that does not qualify, support or oppose a ballot question may be distributed through all District communication systems including the District e-mail system, newsletters and other school publications to school employees and the community.  Public records demonstrating the consequences of the passage or defeat of a ballot question affecting the District may be posted on District websites.

Classroom XE "Discussion of Politics"Discussion of Politics:

VIII. Political discussions in the classroom shall be allowed when the primary purpose is instructional as opposed to the advancement of a candidate, a public office holder, a ballot question, a political party, or a political belief.  Open forums, bipartisan discussions, or classroom discussions with candidates or public office holders will be deemed instructional, provided, however, that such discussions or presentations do not become partisan, one-sided, or result in the promotion of a particular political belief as opposed to providing the student with an opportunity to make up his or her own mind.  Political materials relevant to and a part of the political discussion may be displayed when the purpose of the display is instructional.

 XE "Board Members"Board Members:

 IX. No member of the Board shall be an employee of the District.

Date of Adoption
February 25, 1980
Date of Revision
July 19, 1993
January 21, 2002
December 4, 2006
October 7, 2013

4150: Freedom of Speech

4150: Freedom of Speech holly Wed, 07/03/2019 - 14:11

The District’s personnel have the constitutional right to freedom of speech. The Board recognizes that no freedom is absolute, and that at least three sources of potential limitation to freedom of speech should be considered by all personnel:

I. Legal

The District can restrict freedom of speech provided the restriction is within legal limits. As a general rule, personnel will not be disciplined for speaking as a citizen upon matters of public concern unless that person’s interest in such speech is outweighed by the District’s reasonable belief that the speech would interfere with the educational process, undermine school authority, or disrupt close working relationships.

II. Societal

Communities vary in what they will tolerate in classroom discussion. Limits of such tolerance change with time and place. Differences of opinion between teachers and community feelings may be more a matter for tolerance of another’s opinion than a matter for court adjudication.

III. Professional

Employees and their organizations are responsible for making decisions on what effect insisting on the exercise of free speech, or accepting some degree of regulation thereof, will have both on their role as employees and on their ultimate effectiveness as an employee within the District.

The Board requests that any differences of opinion about the exercise or abridgment of free speech within or among members of the Board and employees be examined by all parties concerned in the light of the above three sources of potential limitation.

Date of Adoption
October 7, 1974
Date of Revision
August 3, 1992
January 22, 2001
Reaffirmed
August 11, 2008
December 15, 2014

4153: Professional Boundaries and Staff Relationships with Students

4153: Professional Boundaries and Staff Relationships with Students holly Wed, 07/03/2019 - 14:15

Employees are prohibited from establishing or attempting to establish an inappropriate personal relationship with students. An inappropriate personal relationship between an employee and a student is defined as including, but is not limited to: dating; any touching of an intimate or sexual nature, sexual contact or sexual relations, any touching otherwise prohibited by law or objected to by the student; giving a gift having a sexual overtone, making comments of a sexual nature or reflecting sexual innuendo to or about a student; conduct considered to be “grooming” of such student, or any similar activity. 


Any employee who has knowledge or reasonably suspects that another employee may have engaged in prohibited conduct as defined by this policy shall immediately report this information to either the employee’s supervisor, the student’s principal or the Associate Superintendent for Human Resources. 

Date of Adoption
July 9, 2018

4153.1: Professional Boundaries and Staff Relationships with Students

4153.1: Professional Boundaries and Staff Relationships with Students holly Wed, 07/03/2019 - 14:17

All employees are expected to comply with the Professional Code of Conduct, and to observe and maintain professional boundaries between themselves and students. A violation of such professional boundaries will be regarded as a form of misconduct and may result in disciplinary action. 

All electronic communication with students will only occur through the District e-mail system or District approved communication systems. 

The following non-exclusive list of actions will be regarded as a violation of the professional boundaries and staff relationships with students that employees are expected to maintain with a student includes, but is not limited to: 

· Text-messaging students, unless the student is a child or family friend of the employee. 

· Any communication with students in an inappropriate, immoral or unethical manner. 

· Engaging in private social-networking communication with a student on a social networking site, unless the student is a child of the employee or family friend. Material that employees post on social networks that is publicly available to those in the school community should reflect the professional image applicable to the employee’s position and not impair the employees capacity to maintain the respect of students and parents or impair the employees ability to serve as a role model for students. 

· Engaging in sexual activity, a romantic relationship, or dating a student or a former student within one year of the student graduating or otherwise leaving the District. 

· Making any sexual advances – verbal, written, or physical – towards a student. 

· Showing sexually inappropriate materials or objects to a student. 

· Discussing with a student sexual topics that are not related to a specific curriculum. 

· Telling sexual or inappropriate jokes to a student. 

· Invading a student’s physical privacy (e.g., walking in on the student in a restroom), except as appropriate in relation to the child’s needs. 

· Being overly “touchy” with a specific student. 

· Addressing students or permitting students to address staff members with personalized terms of endearment, pet names, or otherwise in an overly familiar manner. 

· Allowing a specific student to get away with misconduct that is not tolerated from other students, except as appropriate for students with an IEP or 504 plan. 

· Discussing with the student the employee’s problems that would normally be discussed with adults (e.g., marital problems). 

· Giving a student a ride in the employee’s personal vehicle without express permission of the student’s parent/guardian and school administrator unless another adult is in the vehicle and except in circumstances that are appropriate, such as driving a babysitter home or driving the friend or teammate of the employee’s child home. If there is any question as to whether it is appropriate or not, the employee should notify the employee’s direct supervisor for direction. 

· Taking a student on an outing without obtaining prior express permission of the student’s parent and school administrator. 

· Inviting a student to the employee’s home without prior express permission of the student’s parent and school administrator 

· Going to the student’s home when the student’s parent or a proper chaperone is not present 

· Giving gifts of a personal nature to a specific student 

Reporting Violations 

Students and their parents/guardians are strongly encouraged to notify the principal (or other administrator) if they believe a teacher or other staff member may be engaging in conduct that violates this Rule. 

Staff members are required to promptly notify the principal (or other administrator) or the Associate Superintendent of Human Resources, if they become aware of a situation that may constitute a violation of this Rule. 

If a student contacts a staff member and they do not use the District e-mail system or designated communication system, the staff member must notify their immediate supervisor of the communication within 24 hours, unless circumstances warrant and immediate contact. The staff member is also responsible to ensure student is aware of and utilizes District approved communication systems.

Date of Adoption
July 9, 2018

4155: Code of Ethics

4155: Code of Ethics holly Wed, 07/03/2019 - 14:29

The Board recognizes, endorses and adopts the Standards of Ethical and Professional Performance as established by the Nebraska Department of Education.

Date of Adoption
October 7, 1974
Date of Revision
August 3, 1992
June 2, 2003
September 7, 2010
Reaffirmed
January 5, 1998
October 1, 2018

4155.1: Code of Ethics

4155.1: Code of Ethics holly Wed, 07/03/2019 - 14:34

Standards of Ethical and Professional Performance

The District Board hereby endorses and communicates to its staff the generally accepted minimal standards of professional practices adopted by the Nebraska State Board of Education.

I. Preamble 

The educator shall believe in the worth and dignity of human beings. Recognizing the supreme importance of the pursuit of truth, the devotion to excellence and the nurture of democratic citizenship, the educator shall regard as essential to these goals the protection of the freedom to learn and to teach and the guarantee of equal educational opportunity for all. The educator shall accept the responsibility to practice the profession to these ethical standards.

The educator shall recognize the magnitude of the responsibility he or she has accepted in choosing a career in education, and engages, individually and collectively with other educators, to judge his or her colleagues, and to be judged by them, in accordance with the provisions of this code of ethics.

The standards listed in this section are held to be generally accepted minimal standards for public school certificate holders in Nebraska with respect to ethical and professional conduct and are, therefore, declared to be the criteria of ethical and professional performance adopted pursuant to the provisions of Section 79-866 Neb. Rev. Stat. for holders of public school certificates.

II. Principle I Commitment as a Professional Educator:

Fundamental to the pursuit of high educational standards is the maintenance of a profession possessed of individuals with high skills, intellect, integrity, wisdom, and compassion. The educator shall exhibit good moral character, maintain high standards of performance and promote equality of opportunity.

In fulfillment of the educator's contractual and professional responsibilities, the educator:

A. Shall not interfere with the exercise of political and citizenship rights and responsibilities of students, colleagues, parents, school patrons, or school board members.

B. Shall not discriminate on the basis of race, color, religion, national origin, gender, marital status, disability, or age.

C. Shall not use coercive means, or promise or provide special treatment to students, colleagues, school patrons, or school board members in order to influence professional decisions.

D. Shall not make any fraudulent statement or fail to disclose a material fact for which the educator is responsible.

E. Shall not exploit professional relationships with students, colleagues, parents, school patrons, or school board members for personal gain or private advantage.

F. Shall not sexually harass students, parents or school patrons,employees, or board members.

G. Shall not have had revoked for cause a teaching certificate, administrative certificate, or any certificate enabling a person to engage in any of the activities for which a special services certificate is issued in Nebraska.

H. Shall not engage in conduct involving dishonesty, fraud, deceit, or misrepresentation in the performance of professional duties.

I. Shall report to the Commissioner and the District Superintendent any known violation of Principle I, letter G; Principle III, letter E; or Principle IV, letter B.

J. Shall seek no reprisal against any individual who has reported a violation of this code of ethics.

III. Principle II Commitment to the Student:

Mindful that a profession exists for the purpose of serving the best interests of the client, the educator shall practice the profession with genuine interest, concern, and consideration for the student. The educator shall work to stimulate the spirit of inquiry, the acquisition of knowledge and understanding, and the thoughtful formulation of worthy goals.

In fulfillment of the obligation to the student, the educator:

A. Shall permit the student to pursue reasonable independent scholastic effort, and shall permit the student access to varying points of view.

B. Shall not deliberately suppress or distort subject matter for which the educator is responsible.

C. Shall make reasonable effort to protect the student from conditions which interfere with the learning process or are harmful to health or safety.

D. Shall conduct professional educational activities in accordance with sound educational practices that are in the best interest of the student.

E. Shall keep in confidence personally identifiable information that has been obtained in the course of professional service, unless disclosure serves professional purposes, or is required by law.

F. Shall not tutor for remuneration students assigned to his or her classes unless approved by the Millard Board of Education.

G. Shall not discipline students using corporal punishment.

IV. Principle III Commitment to the Public:

The magnitude of the responsibility inherent in the education process requires dedication to the principles of our democratic heritage. The educator bears particular responsibility for instilling an understanding of the confidence in the rule of law, a respect for individual freedom, and a responsibility to promote respect by the public for the integrity of the profession.

In fulfillment of the obligation to the public, the educator:

A. Shall not misrepresent an institution with which the educator is affiliated, and shall take added precautions to distinguish between the educator's personal and institutional views.

B. Shall not use institutional privileges for private gain or to promote political candidates, political issues, or partisan political activities.

C. Shall neither offer nor accept gifts or favors that will impair professional judgment. 


D. Shall support the principle of due process and protect the political, citizenship, and natural rights of all individuals.

E. Shall not commit any act of moral turpitude, nor commit any felony under the laws of the United States or any state or territory, and shall not have a misdemeanor conviction involving abuse, neglect, or sexual misconduct as defined in Sections 003.11 through 003.14 of 92 NAC 21 (an offense under the laws of any jurisdiction, which, if committed in Nebraska, would constitute one of the following misdemeanors (with the applicable sections for the Revised Statutes of Nebraska in parenthesis):

1. Assault (third degree) (28-310)

2. Child Enticement (28-311)

3. Stalking (28-311.03)

4. Hazing (28-311.06)

5. Unlawful Intrusion (28-311.08)

6. Violating a Harassment Protection Order (28-311.09)

7. False Imprisonment (28-315)

8. Sexual Assault (third degree) (28-320)

9. Domestic Assault (28-323)

10. Child/Vulnerable Adult Contact with Methamphetamine (28-457)

11. Abandonment of Spouse or Child (28-705)

12. Child Abuse (28-707)

13. Contributing to the Delinquency of a Child (28-709)

14. Prostitution (28-801)

15. Keeping a Place of Prostitution (28-804)

16. Debauching a Minor (28-805)

17. Public Indecency (28-806)

18. Sale of Obscene Material to Minor (28-808)

19. Obscene Motion Picture Show, Admitting Minor (28-809)

20. Obscene Literature Distribution (28-813)

21. Sexually Explicit Conduct (28-813.01)

22. Resisting Arrest (28-904 (1)(a)), when the conviction involves use or threat of physical force or violence against a police officer

23. Indecency with an Animal (28-1010)

24. Intimidation by Phone Call (28-1310)

25. Violating a Protection Order (42-924) Other convictions related to such crimes including:

26. Attempt to Commit a Crime (28-201)

27. Criminal Conspiracy (28-202)

28. Accessory to a Felony (28-204)

29. Aiding, Abetting, Procuring, or Causing Another to Commit an Offense (28-206)

Convictions which have been set aside, nullified, expunged, or pardoned shall not be considered convictions for purposes of this Rule, unless the laws of the jurisdiction of the conviction would allow the conviction to be used as the basis for denial of a certificate to teach, administer, or provide special services in schools.

F. Shall, with reasonable diligence, attend to the duties of his or her professional position. 

V. Principle IV - Commitment to the Profession:

In belief that the quality of the services to the education profession directly influences the nation and its citizens, the educator shall exert every effort to raise professional standards, to improve service, to promote a climate in which the exercise of professional judgment is encouraged, and to achieve conditions which attract persons worthy of the trust to careers in education. The educator shall believe that sound professional relationships with colleagues are built upon personal integrity, dignity, and mutual respect.

In fulfillment of the obligation to the profession, the educator:

A. Shall provide upon the request of an aggrieved party, a written statement of specific reasons for recommendations that lead to the denial of increments, significant changes in employment, or termination of employment.

B. Shall not misrepresent his or her professional qualifications, nor those of colleagues.

C. Shall practice the profession only with proper certification, and shall actively oppose the practice of the profession by persons known to be unqualified.

VI. Principle V Commitment to Professional Employment Practices:

The educator shall regard the employment agreement as a pledge to be executed both in spirit and in fact. The educator shall believe that sound personnel relationships with governing boards are built upon personal integrity, dignity, and mutual respect.

In fulfillment of the obligation to professional employment practices, the educator:

A. Shall apply for, accept, offer, or assign a position or responsibility on the basis of professional preparation and legal qualifications.

B. Shall not knowingly withhold information regarding a position from an applicant or employer, or misrepresent an assignment or conditions of employment.

C. Shall give prompt notice to the employer of any change in availability of service. 

D. Shall conduct professional business through designated procedures, when available, that have been approved by the employing agency.

E. Shall not assign to unqualified personnel, tasks for which an educator is responsible.

F. Shall permit no commercial or personal exploitation of his or her professional position.

G. Shall use time on duty and leave time for the purpose for which intended.

Date of Adoption
October 7, 1974
Date of Revision
August 3, 1992
January 5, 1998
May 3, 2004
September 7, 2010
Reaffirmed
June 2, 2003
October 1, 2018

4156: Copyright Compliance

4156: Copyright Compliance holly Wed, 07/03/2019 - 14:40

District personnel shall comply with the requirements of the Copyright Act, 17 U.S.C. § 101 et seq.

Under the direction of the superintendent, the administration shall establish and maintain procedures governing compliance with the Copyright Act.

Date of Adoption
July 15, 2002
Date of Revision
September 8, 2015
June 3, 2019

4156.1: Copyright Compliance-Accountability for Compliance

4156.1: Copyright Compliance-Accountability for Compliance holly Wed, 07/03/2019 - 14:44

District personnel will comply with District's copyright policies, rules, procedures, and have the following responsibilities regarding compliance with the requirements of the Copyright Act: 

I. Educational Services

A. Comply with District copyright policies, rules, and procedures in the development and implementation of the curriculum.

II. Department of Library Services

A. Support the implementation of and compliance with District copyright policies, rules, and procedures.

B. Archive all written copyright permissions for the District.

III. Building Administration

A. Know and understand the District's copyright policies, rules, and procedures.

B. Ensure compliance with the District's copyright policies, rules, and procedures.

IV. Teaching Staff

A. Know and understand the District's copyright policies, rules, and procedures.

B. Abide by the District's copyright policies, rules, and procedures.

V. Teacher Librarians 

A. Know and understand the District's copyright policies, rules, and procedures.

B. Provide accurate and timely information on the District's copyright policies, rules, and procedures.

VI. Secretaries and Paraprofessionals

A. Monitor and seek clarification regarding copyright matters.

B. Comply with the District's copyright policies, rules, and procedures.

Date of Adoption
July 15, 2002
Date of Revision
September 8, 2015
June 3, 2019

4160: Evaluation

4160: Evaluation holly Tue, 07/09/2019 - 10:38

All personnel shall be continuously evaluated by the appropriate supervisors to encourage improvement of the total school program.

The purpose of Millard Public Schools evaluation is three-fold:  1) accountability; 2) professional growth; and 3) school improvement.


The Millard Public School District shall provide procedures for the evaluation of staff:  said evaluation shall serve as a basis for the improvement of performance and continued employment in the Millard School District.  The procedures shall provide for a source of information for sound decision making as well as for instructional coaching for staff development and for continual growth of all employees.  The procedures shall provide not only for the identification and improvement of staff skills and abilities that enhance the learning process, but also for the orderly dismissal of those who do not meet the standards of the District.

Date of Adoption
January 2, 1979
Date of Revision
August 3, 1992
December 21, 1998
July 21, 2003
March 2, 2015
Reaffirmed
June 1, 2009
May 17, 2010
February 4, 2019

4160.1: Evaluation - Certificated Staff

4160.1: Evaluation - Certificated Staff holly Tue, 07/09/2019 - 11:11

I. All certificated personnel shall be evaluated in accordance with the District’s written procedures on appraisal forms provided by the District as follows:

A. Probationary certificated employees shall be evaluated at least once each semester in accordance with the procedures provided by law.

B. Permanent certificated employees shall be evaluated at least once every school year.

II. The District will obtain approval of its teacher evaluation policies and procedures from the Nebraska Department of Education as a requirement to legally operate as an accredited school district in Nebraska in accordance with Title 92, Nebraska Administrative Code, Chapter 10. In the event the District changes its policies or procedures for teacher evaluation, it shall re-submit the revised policies and procedures to the Nebraska Department of Education for approval. The policies and procedures submitted for the approval of the Nebraska Department of Education shall be in writing, shall be approved by the Millard Board of Education, and shall include the following:

A. A policy containing a statement of the purpose of teacher evaluation in the District.

B. A teacher evaluation procedure, which shall:

1. Contain specific criteria upon which teachers are to be evaluated. Evaluation instruments shall be designed primarily for the improvement of instruction and shall include, at a minimum: (1) instructional performance, (2) classroom organization and management, (3) professional conduct, and (4) personal conduct. Specific standards for measurement in each of these four areas shall be tied to the instructional goals of the District.

2. Describe the process to be used for evaluation, including the duration and frequency of the observations and the formal evaluations for probationary and permanent certificated teachers.

3. Provide for documenting the evaluation.

4. Communicate results of the evaluation annually, in writing, to those being evaluated.

5. Provide for written communication (commonly referred to as a growth plan) to the evaluated teacher on all noted deficiencies, specific means for the correction of the noted deficiencies, and an adequate timeline for the implementing the concrete suggestions for improvement.

6. Provide for the teacher to offer a written response to the evaluation.

7. Communicate the evaluation procedure annually, in writing, to those being evaluated.

8. Describe the District’s plan for training evaluators.

III. All evaluators shall possess a valid Nebraska Administrative Certificate and shall be trained to use the evaluation system employed in the District.

Date of Adoption
January 2, 1979
Date of Revision
November 21, 1983
August 3, 1992
September 7, 1993
December 21, 1998
July 21, 2003
Reaffirmed
June 1, 2009
May 17, 2010
March 2, 2015
February 4, 2019

4160.2: Evaluation - Non-Certificated Staff

4160.2: Evaluation - Non-Certificated Staff holly Tue, 07/09/2019 - 11:17

All non-certificated personnel shall be evaluated annually in accordance with written procedures and on appraisal forms provided by the Human Resources Office. The procedures shall contain:

1) specific criteria upon which each employee is to be evaluated, 2) provide opportunity for self-appraisal and, 3) provide for the employee to offer a written response to the evaluation.

Date of Adoption
January 2, 1979
Date of Revision
November 21, 1983
August 3, 1992
July 21, 2003
February 4, 2019
Reaffirmed
December 21, 1998
June 1, 2009
May 17, 2010

4160.3: Evaluation - Administrative Staff

4160.3: Evaluation - Administrative Staff holly Tue, 07/09/2019 - 11:21

I. All administrators shall be evaluated in accordance with the District’s written procedures as follows:

A. Probationary certificated administrators shall be evaluated at least once each semester. 

B. Non-certificated administrators shall be evaluated at least once every school year. 

C. Permanent certificated administrators shall be evaluated at least once every school year.

II. The District will obtain approval of its administrator evaluation policies and procedures from the Nebraska Department of Education as a requirement to legally operate as an accredited school district in Nebraska in accordance with Title 92, Nebraska Administrative Code, Chapter 10. In the event the District changes its policies or procedures for administrator evaluation, it shall re-submit the revised policies and procedures to the Nebraska Department of Education for approval. The policies and procedures submitted for the approval of the Nebraska Department of Education shall be in writing, shall be approved by the Millard Board of Education, and shall include the following:

A. A policy containing a statement of the purpose of the administrator evaluation in the District and may: 

1. Contain specific criteria upon which administrators are to be evaluated. Evaluation instruments shall be designed to incorporate (1) Mutual Commitments and Key Performance Action Plans and (2) Leadership Dimensions.

2. Describe the process to be used for evaluation, including the duration and frequency of the observations.

3. Provide for documenting the evaluation.

4. Communicate results of the evaluation annually, in writing, to those being evaluated.

5. Provide for written communication (commonly referred to as a growth plan) to the evaluated administrator on all noted deficiencies, specific means for the correction of the noted deficiencies, and an adequate timeline for the implementing the concrete suggestions for improvement.

6. Provide for the administrator to offer a written response to the evaluation. 

7. Communicate the evaluation procedure annually, in writing, to those being evaluated.

8. Describe the District’s plan for training evaluators.

III. All evaluators shall possess a valid Nebraska Administrative Certificate and shall be trained to use the evaluation system employed in the District.

Date of Adoption
March 4, 2013
Date of Revision
May 4, 2015
Reaffirmed
February 4, 2019

4163: Remedial Action

4163: Remedial Action holly Tue, 07/09/2019 - 11:43

The superintendent or designee may take remedial action with regard to an employee’s performance or conduct which is deemed reasonably necessary. Such action shall be in accordance with district policies, rules, and procedures, and with state and federal laws and regulations.

Date of Adoption
August 3, 1992
Date of Revision
January 22, 2001
December 3, 2007
October 20, 2014

4163.1: Remedial Action-Certificated Staff

4163.1: Remedial Action-Certificated Staff holly Tue, 07/09/2019 - 11:49

The Superintendent or designee may take remedial action with regard to a certificated employee's performance or conduct which is deemed reasonably necessary to assist the certificated employee and further school purposes. Remedial actions may include, but are not limited to, non-disciplinary actions such as counseling, verbal discussions, written summaries of verbal discussions, written clarifications or expectations, and additional training.

Remedial actions may also include disciplinary actions authorized by Nebraska law such as oral or written reprimands and suspension without pay (not to exceed thirty working days).

Remedial actions may or may not be applied progressively depending upon the nature of the employee’s performance or conduct. Prior to any written reprimand, the certificated employee shall be advised of the alleged reasons for the proposed action and provided the opportunity to present the certificated employee's version of the facts. The certificated employee may proceed under the applicable grievance procedure which provides for review for such action.

Prior to suspension without pay, the certificated employee shall be advised in writing of the alleged reasons for the proposed action and provided the opportunity to present the certificated employee's version of the facts. Within seven calendar days of receipt of such notice the certificated employee may make a written request to the secretary of the school board or the Superintendent or Superintendent's designee for formal due process hearing under Nebraska law. If such a request is not delivered within such time, the action of the Superintendent or the Superintendent's designee shall become final.


Nothing in this rule shall prevent an employee’s suspension with pay.

Date of Adoption
August 3, 1992
Date of Revision
January 22, 2001
December 3, 2007
October 20, 2014

4163.2: Remedial Action Non-Certificated Staff

4163.2: Remedial Action Non-Certificated Staff holly Tue, 07/09/2019 - 11:52

The superintendent or designee may take remedial action with regard to an employee's performance or conduct which is deemed reasonably necessary. Remedial actions may include, but are not limited to, non-disciplinary actions such as verbal discussions, written summaries of verbal discussions, written clarifications or expectations, and additional training.

Remedial actions may also include disciplinary actions authorized by Nebraska law including oral and written reprimands, suspension without pay and termination of employment.  

Remedial actions may or may not be applied progressively depending upon the nature of the employee’s performance or conduct. Prior to taking any disciplinary action, the non-certificated employee shall be advised of the alleged reasons for the proposed action and provided the opportunity to present the non-certificated employee’s version of the facts. Any disciplinary action may be grieved by the employee under the applicable grievance procedure.


Nothing in this rule shall prevent an employee's suspension with pay.

Date of Adoption
August 3, 1992
Date of Revision
January 22, 2001
December 3,2007
October 20, 2014

4163.3: Remedial Action Investigation/Procedure

4163.3: Remedial Action Investigation/Procedure holly Tue, 07/09/2019 - 13:08

 


 

I. All District personnel shall conduct themselves in such a manner so as to promote the educational responsibilities and purposes of the District in respecting the rights of students, District personnel, parents, third party businesses, service providers, or contractors and any other persons related to the District in any other capacity. 

II. When conduct of District personnel fails to meet District standards, violates students’ rights or adversely reflects upon the District in the community, the conduct shall be reported to the Superintendent or designee. 

III. When a complaint, charge or allegation of inappropriate conduct by District personnel is received by any District personnel, from any source, the procedure shall be as follows: 

A. The Superintendent shall be notified of the complaint, charge, or allegation of inappropriate conduct together with the information available. 

B. The Superintendent or designee immediately shall initiate and conduct such investigation of the complaint, charge, allegations or related matters deemed reasonable. 

C. Such investigation may be conducted by District officials or by designated third parties and will be conducted so as not to interfere with any concurrent or related investigation by any law enforcement or administrative agency. The proper law enforcement agency will be contacted immediately when there is a reasonable suspicion that a violation of a state or federal criminal law may have been committed and, if requested by the law enforcement authorities, the conduct of any further investigation by the District shall be suspended until the law enforcement authorities conclude their own investigation. 

D. During the pendency of any investigation performed by the District, the Superintendent or designee may temporarily suspend, transfer, remove, or reassign the person in question when the Superintendent determines it to be in the best interests of the District, including but not limited to the safety of the students, personnel and other people associated with or related to the District, would best be served by the temporary suspension, transfer, removal or reassignment of the personnel in question. 

E. Any such temporary suspension, transfer, removal, or reassignment may or may not result in the loss of any compensation or benefits or in the change of any job classification. Such temporary suspension, transfer, or reassignment shall not exceed thirty (30) days unless extended by mutual agreement of the District and personnel. 

F. Unless prohibited by specific direction of law enforcement authorities involved, any personnel who is the subject of any investigation shall be notified and advised of the complaint, charge or allegation reported to the District, and will be afforded the opportunity to respond to all charges or allegations of unprofessional or inappropriate conduct. Such initial notification shall be given within a reasonable period of time, but is not necessarily required to be given before the commencement of any investigation. 

G. Upon completion of such investigation, the Superintendent or his or her designee will take appropriate action. 

IV. Complaints by school personnel or job applicants regarding unlawful discrimination or unlawful harassment (including sexual harassment) shall follow the procedures of District Rule 4001.2. Complaints by students or parents regarding unlawful discrimination or unlawful harassment (including sexual harassment) shall follow the procedures of District Rule 5010.2.

Date of Adoption
June 5, 2000
Date of Revision
December 3, 2007
September 20, 2010
October 20, 2014
July 9, 2018

4165: Resignation/Separation

4165: Resignation/Separation holly Tue, 07/09/2019 - 13:19

The District shall establish procedures for the resignation, separation, termination, cancellation, and dismissal of employees. Termination and/or cancellation of employment will be in accordance with district procedures, state statutes and regulations, and federal statutes and regulations.

Date of Adoption
October 7, 1974
Date of Revision
March 20, 1989
August 3, 1992
August 16, 1993
November 15, 1999
June 4, 2007
Reaffirmed
October 7, 2013

4165.1: Resignation/Separation - Non-Certificated Staff

4165.1: Resignation/Separation - Non-Certificated Staff holly Tue, 07/09/2019 - 14:21

I. Non-certificated employees who wish to resign should notify the Human Resources Office in writing. A minimum notice of two weeks is requested. Resignations are effective upon acceptance by superintendent or designee, except that a resignation which requires a release from an employment contract is not effective until approved by the Board. Employees are discouraged from resigning during the school year due to the potential adverse effect upon students.

II. Procedures for the dismissal of non-certificated employees are governed by Board Policies & Rules, or any applicable contractual or collective bargaining agreement provisions. The District reserves the right to dismiss a noncertificated employee with or without cause subject to applicable contractual or collective bargaining agreement provisions.

Date of Adoption
October 7, 1974​
Date of Revision
March 20, 1989
August 3, 1992
November 15, 1999
June 4, 2007
October 7, 2013

4165.2: Certificated Staff - Contract Cancellation, Amendment, Renewal, Non-renewal

4165.2: Certificated Staff - Contract Cancellation, Amendment, Renewal, Non-renewal holly Tue, 07/09/2019 - 14:29

Employment contracts between the District and administrators or teachers shall be deemed renewed from year to year and shall be amended, canceled, not renewed or terminated as specified below.

I. Renewal of Employment Contracts

A. Each certificated staff member shall be notified of an offer for renewal of his or her contract on or before April 15 of each year as provided by law. Upon receipt of such notice, each certificated staff member shall notify the District Human Resources Office, in writing, of the acceptance of the offer to continue the contract of employment for the ensuing school year. Failure to provide written acceptance of the offer of continued employment on or before the date designated shall be considered as a rejection of the offer of continued employment for the ensuing school year and shall operate as a request for resignation.

B. Release from an employment contract after May 1 for the ensuing school year or during the school year may depend upon the availability of a suitable replacement and/or approval by the Board. Employees are discouraged from resigning during the school year due to the potential adverse effect upon students.

II. Cancellation or Amendment of Contracts During the School Year

A. Contracts of any certificated employee, including probationary teachers, permanent (tenured) teachers, and administrators, may be canceled or amended by a majority of the members of the Board during the school year for any of the reasons provided by law which include:

1. Revocation or suspension of a certificate by the State Board of Education of any employee whose duties require a certificate.

2. Breach of a material provision of the teacher’s or administrator’s contract.

3. For any reasons set forth in the employment contract.

4. Incompetency, neglect of duty, unprofessional conduct, insubordination, immorality or physical or mental incapacity.

B. The procedure to be followed when it is determined that it is appropriate to consider cancellation of the contract during the school year is as follows:

1. Written notice shall be given to the employee that the contract may be canceled and grounds for the cancellation.

2. Within seven calendar days of receipt of the notice, the certificated employee may make a written request in writing for a hearing to the secretary of the Board, Superintendent or Superintendent’s designee.

3. Prior to the hearing, if requested, the notice of possible cancellation or amendment and the reasons therefor are deemed a confidential employment matter subject to Nebraska Law and shall not be disclosed to the public or news media.

4. During the pendency of a decision, a certificated employee may be suspended from duty with pay.

5. A formal due process hearing as set forth in Section IV(C) of this Rule.

III. Probationary Certificated Employees, Probationary Period, Contract Amendment or Non-renewal


A. During the first three years of full-time employment with the District or the parttime equivalent, a certificated employee shall be considered a probationary employee. His/her contract shall be deemed renewed and remain in full force and effect unless amended or not renewed as provided by law. The Board may determine to amend or not renew the contract for any reason it deems sufficient as provided by law, but such nonrenewal shall not be for constitutionally or statutory impermissible reasons. If the Board, Superintendent or Superintendent's designee determines it is appropriate to consider the amendment or nonrenewal of a probationary certificated employee's contract for the ensuing school year, the following procedure shall be followed:

1. Written notice shall be given to the employee on or before April 15 that the school Board will consider amendment or non-renewal of the employee’s contract for the ensuing school year.

2. Upon request, the reasons for the proposed amendment or the nonrenewal shall be provided in writing.

3. Within seven calendar days after receipt of the written notice, the probationary employee may make a written request for a hearing to the secretary of the Board, Superintendent or Superintendent’s designee.

4. Prior to the hearing, if requested, the notice of possible amendment or non-renewal and any reasons therefor shall be considered a confidential employment matter as provided in Nebraska law and shall not be disclosed to the public or news media.

5. An informal hearing as set forth in Section III (B) of this Rule shall be held before the Board within thirty days of the date of the request thereof unless otherwise agreed to by the parties in writing.

6. If a hearing is not requested, the Board shall make a final determination. At any time prior to a hearing or final determination, the probationary employee may submit a letter of resignation which shall be accepted by the Board.

7. Unless otherwise agreed upon by the parties, final action by the Board must be taken on or before May 15.

B. The procedure for an informal hearing is as follows:

1. Notice, in writing, of the date, time and place of hearing shall be given five days prior to the date of the hearing.

2. The probationary employee or Superintendent, or his or her representative, shall have an opportunity to discuss and explain his or her position regarding continued employment, to present information, and to ask questions of those appearing on behalf of the District. 

3. The hearing shall be held in closed session, if requested by the probationary employee and upon affirmative vote by a majority of the Board members present and voting.

4. The formal action of the Board to amend or non-renew shall be taken in open session. Formal action shall be taken by a roll call vote. 

IV. Permanent Certificated Employees, Contract Amendment or Termination


A. A certificated employee who has completed the probationary period is a permanent certificated employee. His/her contract shall be deemed continuing and shall be renewed and remain in full force and effect unless amended or terminated as provided by law. The contract of a permanent certificated employee shall be amended or terminated for any of the following reasons by majority vote of the Board:

1. Just cause as defined by law.

2. Reduction in force as provided by law or change of leave of absence policies.

3. Failure upon written request of the District to accept employment for the ensuing school year within the time designated in the request, but not prior to March 15 of each year.

4. Revocation, cancellation, suspension or termination of a certificate by the State Board of Education for an employee whose duties require a certificate.

B. The procedure to be followed when it is determined that it is appropriate to consider the amendment or termination of the contract, is as follows:

1. Written notification that the contract may be amended or terminated, shall be provided on or before April 15.

2. A hearing may be requested in writing to the secretary of the Board, 
Superintendent or Superintendent's designee within seven calendar days of receipt of written notice.

3. A formal hearing as set forth in Section IV (C) of this Rule shall be held before the Board within thirty days of the date of the request thereof unless otherwise agreed to by the parties in writing.

4. If no request is made, a final determination may be made by the Board.

5. The employee shall be advised at least five days prior to the date of the hearing of the date, time and place, all of which shall be in writing.

6. The parties may extend the time for hearings or final determination by mutual agreement in writing.

7. Final action by the Board must be taken on or before May 15, unless such time is extended by mutual agreement in writing.

8. If a hearing is requested, it shall be a formal due process hearing as set forth in Section IV (C) of this Rule.

C. The procedure for a formal due process hearing is as follows:

1. At least five days prior to the hearing the employee shall be notified in writing of the basis for the proposed termination or amendment of the employee's contract.

2. Upon request, the employee shall be notified at least five days prior to the hearing of witnesses to be called to testify against the employee.

3. Upon request, the employee shall have the opportunity at least five days prior to the hearing to examine any documents that will be presented at the hearing.

4. The employee has the right to be represented.

5. The employee shall have an opportunity to cross-examine all witnesses and to examine all documents.

6. The employee shall have an opportunity to present evidence material to the issues.

7. Upon request of the employee or his or her representative and the affirmative vote of a majority of the Board members, the hearing shall be conducted in a close session. Formal action of the Board shall be taken in open session.

8. The decision to amend, cancel or non-renew of the Board shall be by roll call vote of a majority of members at the meeting based solely upon the evidence produced at the hearing. The majority shall reduce its findings and determinations to writing and provide a written copy to the employee.

9. After the opportunity for a hearing has been provided, except in the case of a reduction in force, and just cause has been shown, sanctions other than termination or amendment may be imposed by the Board as agreed upon by the parties.

10. The Board shall have the power to subpoena and compel the attendance of witnesses for purposes of testifying at the hearing and for the taking of depositions and to issue subpoenas for the production of documents.

Date of Adoption
August 23, 1982
Date of Revision
August 3, 1992
November 15, 1999
June 4, 2007
October 7, 2013

4165.3: Resignation Notification Incentive

4165.3: Resignation Notification Incentive holly Tue, 07/09/2019 - 14:32

The District may offer a financial incentive for an employee planning on resigning or retiring to give advanced notification to the District.

I. The primary purpose of the incentive is to encourage eligible employees who are considering separation or retirement to accelerate their decision. Objectives include, but are not limited to, the following:

A. To offer a financial incentive for District employees to provide advanced notification to the District.

B. To provide the District the opportunity to make job offers to highly qualified candidates when the candidate pool is at its best.

C. To provide the District additional time to develop a quality candidate pool where one does not already exist.

D. To increase the District's competitiveness for highly qualified candidates in critical needs areas.

II. All regular full-time and part-time exempt employees working 50% or more are eligible for the incentive. Employees on extended leave of absence without pay are eligible. The following conditions also apply:


A. Acceptance of an employee's application will be considered a voluntary resignation and termination of the employee’s employment and contract rights with the District at the conclusion of the school year. Any future re-employment by the District is at the sole discretion of the District.

B. An eligible employee must complete the school year before separation commences.

C. An employee receiving long-term disability benefits is not eligible.

D. An employee is not eligible for the incentive if his or her employment is terminated by the District.

E. Payment will be made with the employee's final payroll.

F. In the event the number of applications exceeds the expectations of the District, the District may deny all applications, provided, however, the applications were not first approved by the Board.

III. Application Process

A. The District will notify employees of the availability of the incentive and the deadline for application.

B. Employees will be given at least 30 days from the date of District notification to submit the Resignation Notification Incentive application. The written application must be submitted to the Human Resources Office on or before the date specified by the Superintendent.

C. The request shall set forth that the employee resigns his or her position, effective at the end of the school year, provided, however, that it is subject to the acceptance and approval of the employee’s request by the Superintendent and the Board.

D. Employees applying for both the resignation notification incentive and voluntary separation may withdraw an approved application in the event the other application is denied.

IV. The District will offer an additional financial incentive of a $500 stipend for teachers, school nurses, exempt professional/technical employees, and administrators.

Date of Adoption
November 6, 2006
Date of Revision
October 7, 2013

4170: Reduction in Force - Certificated Staff

4170: Reduction in Force - Certificated Staff holly Tue, 07/09/2019 - 14:39

This policy, in compliance with statutory requirements, covers all certificated employees of the District whose employment contracts are subject to statutes applicable to the tenure, employment rights and procedures for amendment and termination of contracts for certificated employees. 

A reduction in force shall consist of a reduction of one or more positions or a reduction in the percentage of employment of one or more certificated staff members even if the number or percentage of employment of the certificated staff overall may be increased by other hirings or increases in the percentage of employment of other employees. Reduction in force may result in termination of employment, an amendment to the employee's contract reducing the employee from full‑time to part‑time status or an amendment to the contract of a part‑time employee further reducing that employee's percentage of employment. 

The following procedures will apply to staff reduction: 

1. There will be no reduction of a permanent or tenured employee while a probationary employee is retained to render a service for which such permanent employee is qualified by reasons of certification and endorsement to perform or, in cases where certification is not applicable, by reason of college credits in the teaching area. 

2. Before any reduction in force occurs, the School Board and the Superintendent and the Superintendent’s staff shall present competent evidence demonstrating that a change in circumstances has occurred necessitating a reduction in force. The alleged change in circumstances must be specifically related to the teacher or teachers to be reduced in force and based upon evidence produced at the hearing required by statute after which the Board shall specifically find that there are no other vacancies on the staff for which the employee or employees to be reduced are qualified by endorsement or by professional training to perform. 

3. Any termination of any employee because of reduction in force shall be a dismissal with honor and, upon request, employee shall be provided a letter to that effect. 

4. Any employee having been terminated or percentage of employment reduced because of reduction in force shall have preferred rights to re‑employment for a period of twenty-four months commencing at the end of the contract year and the employee shall be recalled on the basis of length of service to the school to any position for which he or she is qualified by endorsement or college preparation to teach. 

5. An employee, upon re-employment, shall retain all the benefits that accrued to such employee prior to termination provided, however, such leave of absence shall not be considered as a year of employment by the District. An employee under contract to another educational institution may waive recall. Such waiver shall not deprive the employee of his or her right to subsequent recall. 

6. Any employee who is to be terminated or percentage of time of employment reduced under a reduction in force shall have the right to a hearing as provided by aw prior to such termination being affected. 

7. In the event that the provisions of this policy would place the District in noncompliance with any federal or state law or regulation requiring affirmative action employment practices, the District may vary from these provisions as necessary to comply with such law or regulation.

Date of Adoption
December 4, 1978
Date of Revision
August 3, 1992
October 21, 2002
December 7, 2009
Reaffirmed
January 23, 2017

4170.1: Reduction in Force - Certificated Staff

4170.1: Reduction in Force - Certificated Staff holly Tue, 07/09/2019 - 14:46

In all instances, permanent employees will not be reduced while a probationary employee is retained to render a service which such permanent employee is qualified by reason of certification and endorsement to perform or where certification is not applicable by reason of college credits in the teaching area. All reduction decisions based upon certification and endorsement will be based upon each employee's certificate on file in the Human Resource Office as of February 1 of the year of the proposed reduction. Staff reduction determinations will be made in the following sequence and each step will be implemented before initiating the next procedure.

I. Persons to be released first shall be those holding a temporary or provisional certificate or license.

II. Following the completion of Step 1, persons selected for vacancies during the school year, those filling a leave of absence and part‑time probationary employee shall be released.

III. Probationary employees rendering a service which a permanent certificated employee is qualified by reason of certification and endorsement to perform or where certification is not applicable by reason of college credits in the teaching area shall be released.


IV. Personnel with permanent certificated status shall be reduced based upon the following considerations:

A. The date permanent certificated status was attained.

B. In the event two or more employees attained permanent certificated status on the same date, the date of the signing of the contract by the Board of Education will take precedence.

C. In the event the length of service and date of signing is the same, the next priority will be given to the date the contract was offered by the office of the Superintendent.

D. Staff members to be retained must be retained in the endorsed area unless assigned otherwise by the District because no other qualified personnel are available.

E. Due to the confidential and unique personal working relationship necessary between the administration and the Board of Education, a certificated employee who is not currently serving in a predominantly administrative capacity shall have no rights under this policy to any administrative position within the District.

V. Individuals who are terminated or percentage of employment reduced because of a reduction in force shall be automatically placed on a list for recall in order of length of service, as provided by law, for a period of two years, commencing at the end of the contract year.

A. When vacancies occur, individuals on the recall list shall be given first priority for re‑employment to any position for which he or she is qualified by endorsement or college preparation to teach on the basis of length of service to the District. Employees desiring to be selected shall advise the Human Resources Office of any change in name, address or telephone number.

B. Notification of a vacancy shall be made in writing by certified or registered mail to the last known address of the persons involved and if no written response is received to that corres­ pondence within twenty calendar days of date of mailing, then an attempt shall be made to reach the individual by telephone each day for a period of five calendar days. After the fifth day, and if no written response is received, the next person whose name appears on the recall list will be contacted.

C. For the purpose of establishing length of service only, individuals re‑employed from the recall list shall be given credit for the years employed by the District.

D. In case of termination, the affected individual may continue health insurance at his or her own expense in accordance with the provisions of COBRA.

E. In the event of re‑employment, the individual will be placed upon the salary schedule or ranges in the same position that he/she would have been had he/she not been terminated, excepting that the period of time while the employee was not employed will not be recognized for vertical movement on the schedule.

F. An employee under contract to another educational institution may waive recall but such waiver shall not deprive the employee of his or her right to a subsequent recall.

Date of Adoption
December 4, 1978
Date of Revision
September 7, 1982
August 3, 1992
October 21, 2002
December 7, 2009
January 23, 2017

4171: Reduction in Force - Non-Certificated Staff

4171: Reduction in Force - Non-Certificated Staff holly Tue, 07/09/2019 - 14:49

Reduction in force is defined to be a reduction of the total number of non-certificated staff employed by the District in one or more employee groups.  

In the event the District reduces the total number of non-certificated staff employed in an employee group, the selection of employees to be reduced shall be based on factors deemed relevant by the District including, but not limited to experience in the type of work required by the position in question and completion of required training.  

The provisions of this policy apply to those non-certificated employees who are not covered by a Reduction in Force provision within a written collective bargaining agreement.

Date of Adoption
August 3, 1992
Date of Revision
October 21, 2002
December 7, 2009
September 5, 2017

4172: Use of Tobacco and E-Cigarette Type Products

4172: Use of Tobacco and E-Cigarette Type Products holly Tue, 07/09/2019 - 14:52

No tobacco products or e-cigarette type products may be used by employees in facilities, vehicles, or equipment or on the grounds owned, leased, or operated by the Millard Public Schools, or when performing their duties as a District employee.

Date of Adoption
September 6, 1988
Date of Revision
December 20, 1993
January 17, 1994
November 5, 2001
April 19, 2004
April 21, 2014
June 3, 2019
Reaffirmed
October 17, 2011

4172.1: Use of Tobacco and E-Cigarette Type Products

4172.1: Use of Tobacco and E-Cigarette Type Products holly Tue, 07/09/2019 - 14:57

Appropriate signs will be placed at the entrances of all buildings, facilities, and spectator areas advising all persons who enter of the District policy prohibiting smoking and the use of tobacco products and e-cigarette type products on District property.

Any violation of the District policy by employees shall be reported to the appropriate supervisor.  The first violation will result in a verbal reprimand. Additional violations will result in written reprimands or more serious consequences up to and including termination of employment.

Date of Adoption
November 7, 1988
Date of Revision
December 20, 1993
January 17, 1994
November 5, 2001
April 19, 2004
April 21, 2014
June 3, 2019
Reaffirmed
October 17, 2011

4173: Drug-Free Workplace

4173: Drug-Free Workplace holly Tue, 07/09/2019 - 15:01

The District will provide a drug-free workplace in accordance with the Drug-Free Workplace Act of 1988 and it’s implementing regulations.

The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance by a District employee is prohibited. The District shall establish a drug-free awareness program and shall notify employees that they are required to abide by the drug-free workplace policy of the District, and that any violation of this Policy will result in action against such employee up to and including termination.

The District shall make a continuing good faith effort to maintain a drug-free workplace through implementation of its drug-free workplace policy.

Date of Adoption
December 18, 1989
Date of Revision
February 5, 2007
November 18, 2013
Reaffirmed
December 7, 1998
June 3, 2019

4173.1: Drug-Free Workplace

4173.1: Drug-Free Workplace holly Tue, 07/09/2019 - 15:07

In order to implement the drug-free workplace policy of the District, the District shall implement the following rules:

I. The District shall publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the District's workplace and specifying the actions that will be taken against employees for violation of such prohibition.

II. The District shall establish a drug-free awareness program to inform employees about:

A. The dangers of drug abuse;

B. The District's policy of maintaining a drug-free workplace;

C. Any available drug counseling, rehabilitation, and employee assistance programs; and

D. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace.

III. The District shall provide each employee with a copy of the statement set forth in Section I.

IV. The District shall notify each employee in the statement required by Section I that as a condition of employment, the employee will:

A. Abide by the terms of the statement; and


B. Notify the District of any criminal drug statute conviction for a violation occurring in the workplace no later than one business day after such conviction.

V. The District shall notify any federal or state agency for whom grant money is received within ten days after receiving notice under Section IV(B) from an employee or otherwise receiving actual notice of such conviction.

VI. The District shall take one of the following actions within thirty days of receiving notice under Section IV (B), with respect to any employee who is convicted:

A. Take appropriate personnel action against such an employee, up to and including termination; or


B. Require such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency.

VII. Make a good faith effort to continue to maintain a drug-free workplace through implementation of the above rules.

Date of Adoption
December 18, 1989
Date of Revision
November 18, 2013
Reaffirmed
December 7, 1998
February 5, 2007
June 3, 2019

4173.2: Drug-Free Workplace: Alcohol

4173.2: Drug-Free Workplace: Alcohol holly Tue, 07/09/2019 - 15:10

I. The purpose of this Rule is to establish standards of conduct for employees as to the use and possession of alcohol while in the course of their employment or in the discharge of their duties and eliminate the unlawful use or distribution of alcohol on District property. This Rule also applies to acts or any conduct which is illegal under federal, state, or local law. All District employees are covered by this Rule. Violation of this Rule shall result in disciplinary action up to and including termination of employment.

II. This Rule shall be administered in accordance with and subject to all applicable District grievance policies and procedures contained either in collective bargaining agreements or policies and rules of the District, and pursuant to all constitutional rights, state and federal, to which employees are entitled.

III. The name of any employee violating this Rule shall not be released to the public unless the employee requests an open hearing with the Board; provided, however, that the Superintendent may notify law enforcement authorities of any suspected violation of criminal statutes or ordinances. 


IV. The following definitions shall apply for purposes of the Rule:

A. Alcohol or alcoholic beverage shall mean any substance subject to the jurisdiction of the Nebraska Liquor Control Commission and those beverages and alcoholic liquors defined in the Nebraska Liquor Control Act, Neb. Rev. Stat. § 53-103.

B. Distribution shall mean any delivery, sale, transfer, handling, transmitting, administering, giving, or otherwise making available, alcohol or alcoholic beverages.

C. “Intoxication” and/or “Under the influence” shall mean for the purposes of this Rule, that the employee is impaired and/or affected by an alcoholic substance, or the combination of a drug and alcohol, in any detectable manner. The symptoms of influence are not confined to those consistent with misbehavior or to obvious impairment of physical or mental ability such as slurred speech or difficulty in maintaining balance. A determination of influence can be established by professional opinion, a scientifically valid test and, in some cases, by a lay person’s opinion.

D. Possession shall mean on the employee’s person, in the employee’s personal belongings, including any beverage containers, or under the employee’s reasonable control. A District employee shall be deemed in possession of alcohol, if he or she has alcohol on his or her person, or under his or her control.

E. Employee Assistance Program (E.A.P.) shall mean an Employee Assistance Program provided by the District for the benefit of its employees.

V. The following conduct is prohibited:

A. Reporting to work, performing job duties or conducting any District business while intoxicated or otherwise under the influence of alcohol is strictly prohibited and shall subject the District employee to immediate discipline actions as hereinafter provided. Conduct of an employee giving rise to a reasonable suspicion that the employee is under the influence shall be reported to the employee’s immediate supervisor or the Human Resources Department.

B. The possession, consumption, or use of alcohol, while on District property, while
performing job duties, or while in the course of the employee’s employment, at a District- sponsored student event, or at a student activity in which the District or school districts participate, is strictly prohibited and shall subject the District employee to immediate discipline actions as hereinafter provided.

C. The Distribution of alcohol to minors is strictly prohibited and shall be subject to immediate discipline actions as hereinafter provided.

VI. In cases of suspected violations of this Rule, the following actions and procedures shall be implemented:

A. Any employee suspected of being in violation of this Rule shall be interviewed by his or her immediate supervisor or administrator as soon as possible to determine whether the employee is in violation of this Rule or any provisions of this Rule. If necessary, the immediate supervisor or administrator may summon a second supervisor or administrator to be present at the interview and to assist in the determination. If the supervisor or administrator determines that there is a reasonable suspicion that the employee may be in violation of any provision of this Rule, the supervisor or administrator shall immediately refer the employee to the Assistant Superintendent of Human Resources, or designee, for further investigation. The Assistant Superintendent of Human Resources or designee may interview the suspected employee prior to the immediate supervisor if circumstances warrant.

B. If, upon further investigation, the Assistant Superintendent of Human Resources or designee, has a reasonable suspicion that the employee has violated this Rule, he/she shall suspend the employee with pay from his or her duties and, if the employee is suspected of being under the influence of alcohol, may direct that the employee be tested for alcohol. Employees are required to submit to alcohol testing upon direction from the Assistant Superintendent of Human Resources or designee. The employee shall be advised of the required alcohol testing by the Assistant Superintendent of Human Resources or designee.

C. The results of the alcohol test may be used to provide the employee an opportunity to exonerate himself/herself. If the employee tests negative for alcohol, the employee will not be subject to disciplinary measures related to violation of the District’s alcohol policy and shall be returned to duty. If a test of an employee’s body fluid and/or breath positively detects the presence of alcohol, the results may be confirmed in accordance with Neb. Rev. Stat. § 48- 1903 prior to being used against an employee in any disciplinary or administrative action.

D. Breath test devices will only be administered by personnel who are properly trained. Breath test devices will be tested for accuracy and calibrated as necessary pursuant to the Nebraska Department of Motor Vehicles guidelines.

E. Any employee who is subject to disciplinary action under this Rule shall, within a reasonable time, be provided a written statement setting forth the specific reasons for such disciplinary action. The written statement shall contain a written acknowledgment of receipt signed by the employee. Should the employee refuse to sign the acknowledgement of receipt, the refusal shall be so noted on the receipt by the supervisor or administrator.

F. The Assistant Superintendent of Human Resources or designee shall undertake such additional investigation as may be necessary, and shall provide the employee with such written statement within a reasonable time specifically stating:

1. What additional action, other than being suspended from duties, if any, will be taken in accordance with this Rule; and 

2. The date and/or the conditions under which the employee may return to his or her regular duties, if applicable; and

3. The employee’s due process rights and time limits to appeal by reference to the District’s grievance procedures or, if applicable, the provision of the collective bargaining agreement.

VII. At all times, each District employee shall make every reasonable effort to ensure that any employee who, in the course of their employment or in the discharge of duties, is under the influence of alcohol does not operate a motor vehicle. Should an employee refuse to cooperate and attempt to operate a motor vehicle when such employee is intoxicated and/or under the influence of alcohol, law enforcement officials shall be immediately notified and the employee shall be terminated from employment.

VIII. District employees who violate this Rule shall be subject to the following penalties:

A. Reporting to work under the influence of alcohol.

1. First offense: Employee will be issued a written reprimand, will be subject to a minimum suspension of five (5) days without pay, and a maximum of
termination of employment. Mandatory referral to E.A.P. in the event the employee is not terminated.

2. Second offense: Employee shall be terminated from employment.

B. Use of alcohol or beverages containing alcohol while on District property, or while in the course of the employee’s employment or in the discharge of his or her duties thereunder, at a District-sponsored student event, or at a student activity in which the District or other school districts participate.

1. First offense: Employee will be issued a written reprimand, will be subject to a minimum suspension of five (5) days without pay, and a maximum of
termination of employment. Mandatory referral to E.A.P. in the event the employee is not terminated.

2. Second offense: Employee shall be terminated from employment.

C. Employee is convicted of distribution of alcohol or beverages containing alcohol to minors.

1. First offense: Employee shall be terminated from employment.

D. Refusal to undergo further testing based on a reasonable suspicion of intoxication and/or performance of duties under the influence of alcohol.

1. First offense: Employee shall be terminated from employment.

IX. Employees of the District shall fully comply with and successfully complete the treatment directed by District’s E.A.P. when the employee is being disciplined for violation of this Rule. Failure to do so shall result in termination of employment.

X. The Superintendent or designee may impose a lesser or alternative penalty than those provided for herein if the Superintendent or designee deems that a lesser or alternative disposition is in the best interests of the District and the employee.

XI. If a District employee is convicted of any crime related to the distribution or otherwise making alcohol available to minors, the employee shall be terminated from employment. An employee convicted of any crime relating to the possession, use, or distribution of alcohol must notify the Assistant Superintendent of Human Resources or designee no later than one business day after the conviction. Failure to timely notify may be grounds for disciplinary action, up to and including termination of employment.

XII. The District will use the following counseling and education services:


A. Employees are encouraged to participate in the District’s substance abuse awareness programs. Additionally, employees are encouraged to voluntarily utilize the E.A.P. services provided by the District in seeking assistance with alcohol problems. An employee’s private use of these services on the employee’s own initiative will not jeopardize job security or promotional opportunity. When such use is private and voluntary, no identifying report of any kind will be made by the E.A.P. to the District unless the employee so chooses.

B. Any employee who is disciplined for alcohol use and not terminated shall be referred to the District’s E.A.P. for assessment, counseling, treatment and rehabilitation. This shall be a management referral and, as such, the employee shall be required to execute the necessary releases so that the E.A.P. may inform the District whether such employee is in compliance with directed treatment.

C. The District will provide training for its administrators and supervisors to recognize typical symptoms of alcohol use and abuse.

Date of Adoption
December 18, 1989
Date of Revision
July 2, 1990
November 5, 1990
December 7, 1998
February 5, 2007
November 18, 2013
Reaffirmed
June 3, 2019

4173.3: Drug-Free Workplace: Drugs

4173.3: Drug-Free Workplace: Drugs holly Tue, 07/09/2019 - 15:14

I. The purpose of this Rule is to establish standards of conduct for employees as to the use and possession of illegal drugs while in the course of their employment or in the discharge of their duties and eliminate the unlawful use or distribution of illegal drugs, or the misuse of prescription drugs, on District property. This Rule also applies to acts or any conduct which is illegal under federal, state, or local law. All District employees are covered by this Rule. Violation of this Rule shall result in disciplinary action up to and including termination of employment.

II. This Rule shall be administered in accordance with and subject to all applicable District grievance policies and procedures contained either in collective bargaining agreements or policies and rules of the District, and pursuant to all constitutional rights, state and federal, to which employees are entitled.

III. The name of any employee violating this Rule shall not be released to the public unless the employee requests an open hearing with the Board; provided, however, that the Superintendent may notify law enforcement authorities of any suspected violation of criminal statutes or ordinances.

IV. The following definitions shall apply for purposes of this Rule:

A. Illegal drugs shall mean all controlled substances as defined in Neb. Rev. Stat. §§ 28-401, 28-404, 28-405 and 28-419 including but not limited to “uppers”, “downers”, barbiturates, marijuana, amphetamines, LSD, heroin, hashish, hallucinogens, cocaine, anabolic steroids, and any metabolite or conjugated form thereof, and any other substance, except legal non-prescription drugs or legal beverages, which alters the mood or behavior and which is not taken for medical purposes under a prescription by a licensed physician.

B. Distribution shall mean any delivery, sale, transfer, handling, transmitting, administering, giving, or otherwise making available, illegal drugs.

C. Drug paraphernalia shall mean all equipment, products, and materials of any kind which are used, intended for use, or designed for use, in manufacturing, injecting, ingesting, inhaling, or otherwise introducing illegal drugs into the human body, as defined in Neb. Rev. Stat. § 28-439.

D. “Look-alike” drugs shall mean any substance which is believed to be or represented to others to be an illegal drug, or possessed with the belief or understanding that the substance is an illegal drug.

E. “Intoxication” and/or “Under the influence” shall mean for the purposes of this Rule that the employee is impaired and/or affected by an illegal drug, or the combination of an illegal drug and alcohol, in any detectable manner. The symptoms of influence are not confined to those consistent with misbehavior or to obvious impairment of physical or mental ability such as slurred speech or difficulty in maintaining balance. A determination of influence can be established by professional opinion, a scientifically valid test or by a lay person’s opinion.

F. Possession shall mean on the employee’s person, in the employee’s personal belongings, or under the employee’s reasonable control. A District employee shall be deemed in possession of illegal drugs, look-alike drugs, or drug paraphernalia if he or she has illegal drugs, look-alike drugs, or drug paraphernalia on his or her person, or under his or her control.

G. Employee Assistance Program (E.A.P.) shall mean an Employee Assistance Program provided by the District for the benefit of its employees.

V. The following conduct is prohibited.

A. Reporting to work, performing job duties or conducting any District business while under the influence of any illegal drug is strictly prohibited and shall subject the District employee to immediate discipline actions as hereinafter provided. Conduct of an employee giving rise to a reasonable suspicion that employee is under the influence shall be reported to the employee’s immediate supervisor or Human Resources.


B. The possession, use or distribution of any illegal drug or “look-alike” drug while on District property, performing job duties, or while in the course of the employees’ employment, at a District-sponsored student event, or at a student activity in which the District or other school districts participate, is strictly prohibited and shall subject the District employee to immediate discipline actions as hereinafter provided.

VI. In cases of suspected violations of this Rule, the following actions and procedures shall be implemented.

A. Any employee suspected of being in violation of this Rule shall be interviewed by his or her immediate supervisor or an administrator as soon as possible to determine whether the employee is in violation of this Rule. If necessary, the immediate supervisor or administrator may summon a second supervisor or administrator to be present at the interview and to assist in the determination. If the supervisor or administrator determines that there is a reasonable suspicion that the employee may be in violation of any provision of this Rule, the supervisor or administrator shall immediately refer the employee to the Assistant Superintendent of Human Resources or designee for further investigation.

B. If, upon further investigation, the Assistant Superintendent of Human Resources or designee has a reasonable suspicion that the employee has violated this Rule, he/she shall immediately suspend the employee with pay from his or her duties, and if the employee is being suspected of being under the influence of illegal drugs, may direct that the employee be tested for illegal drugs. Employees are required to submit to drug testing upon directive from the Assistant Superintendent of Human Resources or designee. The employee shall be advised of the required drug testing by the Assistant Superintendent of Human Resources, or designee, and be transported to a location for the administration of such required test.

C. The results of the drug test may be used to provide the employee an opportunity to exonerate himself/herself. If the employee tests negative for drugs, the employee will not be subject to disciplinary measures related to violation of the District’s drug policy and may be returned to duty. If a test of an employee positively detects the presence of illegal drugs, the results shall be confirmed in accordance with Neb. Rev. Stat. § 48-1903 prior to being used against an employee in any disciplinary or administrative action.

D. An employee who refuses to undergo testing based upon reasonable suspicion that the employee is intoxicated and/or under the influence of illegal drugs shall be subject to immediate disciplinary actions up to and including termination of employment and such refusal may be offered in evidence in any grievance proceeding and/or termination hearing.

E. Any employee who is subject to disciplinary action under this Rule shall, within a reasonable time, be provided a written statement setting forth the reasons for such disciplinary action. The written statement shall contain an acknowledgment of receipt signed by the employee. Should the employee refuse to sign the acknowledgment of receipt, the refusal shall be so noted on the receipt by the supervisor or administrator.

F. The Assistant Superintendent of Human Resources or designee shall undertake such additional investigation as may be necessary, and shall provide the employee with such written statement within a reasonable time specifically stating:

1. What additional action, other than being suspended from duties, if any, will be taken in accordance with this Rule; and

2. The date and/or the conditions under which the employee may return to his or her regular duties, if applicable; and


3. The employee’s due process rights and time limits to appeal by reference to the District’s grievance procedures or, if applicable, the provision of the collective bargaining agreement.

VII. At all times, each District employee shall make every reasonable effort to ensure that any employee who, in the course of their employment or in the discharge of duties, is under the influence of illegal drugs, does not operate a motor vehicle. Should an employee refuse to cooperate and attempt to operate a motor vehicle when such employee is under the influence of illegal drugs, law enforcement officials shall be immediately notified and the employee shall be subject to immediate disciplinary action up to and including termination of employment.

VIII. District employees who violate this Rule shall be subject to the following penalties.

A. Reporting to work under the influence of illegal drugs.

1. First offense: Employee will be issued a written reprimand, will be subject a minimum suspension of twenty days without pay, and a maximum of termination of employment. Mandatory referral to E.A.P. in the event the employee is not terminated.

2. Second offense: Employee shall be terminated from employment.

B. Illegal possession, use or distribution of illegal drugs, look-alike drugs or drug paraphernalia while on District property, or while in the course of the employee’s employment or in the discharge of his or her duties thereunder, at a district- sponsored student event, or at a student activity in which the District or other school districts participate.

1. First offense: Employee shall be terminated from employment.

C. Refusal to undergo further testing based on a reasonable suspicion of intoxication and/or under the influence of illegal drugs.

1. First offense: Employee shall be subject to immediate disciplinary action up to and including termination of employment and such refusal may be offered in evidence in any grievance proceeding and/or termination hearing.

IX. Employees of the District shall fully comply with and successfully complete the treatment directed by the District’s E.A.P. when the employee is being disciplined for violation of this Rule. Failure to do so shall result in termination of employment.

X. The Superintendent or designee may impose a lesser or alternative penalty than those provided for herein if the Superintendent or designee deems that a lesser or alternative disposition is in the best interests of the District and the employee.

XI. Any employee convicted of violating a criminal drug statute must notify the Assistant Superintendent of Human Resources or designee no later than one business day after the conviction. Failure to timely notify is grounds for termination of employment.

XII. The District will utilize the following counseling and education services:


A. Employees are encouraged to participate in the District’s substance abuse 
programs. Additionally, employees are encouraged to voluntarily utilize the E.A.P. services provided by the District in seeking assistance with substance abuse problems. An employee’s private use of these services on the employee’s own initiative will not jeopardize job security or promotional opportunity. When such use is private and voluntary, no identifying report of any kind will be made by the E.A.P. to the District unless the employee so chooses.

B. Any employee who is disciplined for drug use and not terminated shall be referred to the District’s E.A.P. for assessment, counseling, treatment and rehabilitation. This shall be a management referral and, as such, the employee shall be required to execute the necessary releases so that the E.A.P. may inform the District whether such employee is in compliance with directed treatment. 

C. The District will provide training for its administrators and supervisors to recognize typical symptoms of drug use and abuse.

Date of Adoption
February 5, 2007
Date of Revision
December 2, 2013
Reaffirmed
June 3, 2019

4205: Substitute Teachers

4205: Substitute Teachers holly Tue, 07/09/2019 - 15:21

The District shall employ substitute teachers as needed in the absence of regular teachers.

Date of Adoption
October 7, 1974
Date of Revision
August 16, 1993
December 21, 1998
October 16, 2006
Reaffirmed
September 16, 2013

4205.1: Substitute Teachers

4205.1: Substitute Teachers holly Tue, 07/09/2019 - 15:24

I. Substitute teachers are appointed on a temporary basis and continue as needs require. They do not come under the provisions of the Nebraska teacher tenure law. In accordance with state law and Nebraska Department of Education regulations, substitute teachers shall hold a valid Nebraska Teaching Certificate or Local Option Substitute Certificate prior to being assigned duties requiring such certification. The Board will set rates of compensation for substitute teachers. 

II. There are two classifications of substitute teachers: 

A. Daily substitute teachers are appointed to serve on a per diem basis for short, indefinite periods in meeting unforeseen and emergency situations. Service for fifteen or fewer consecutive days in any one substitute position is classified as a daily substitute. 

B. A substitute teacher who is appointed to serve for more than fifteen consecutive days in a given position for a definite, but limited, period is classified as a long-term substitute teacher. 

III. Substitute teachers employed less than ninety consecutive days in a given position do not qualify for fringe benefits provided by the District including, but not limited to: paid sick leave, life, dental and long-term disability insurance. Substitute teachers may become eligible for health insurance benefits under provisions of the Patient Protection and Affordable Care Act. 

IV. Substitute teachers are entitled access to the staff professional library. Substitute teachers may participate in classes the District offers for professional growth. 

V. All substitute teachers are required to assume duties as the principal may direct, and are subject to the same rules and regulations which govern other teachers. All arrangements for substitute teachers must be made through the office of substitute teacher placement. Teachers and principals should follow the procedures developed by the administration in arranging for substitute teachers.

Date of Adoption
October 7, 1974
Date of Revision
August 16, 1993
March 7, 1994
December 21, 1998
October 16, 2006
September 16, 2013
January 8, 2018